Nonprofit accounting software that adds up for you
Keep donations and grants accounted for, and show your board where every dollar goes. You’ll spend less time on the books and more on your mission.
Reports your nonprofit can count on
Real-time financial reports give your treasurer and board one clear view of income and spending.
Know where you stand
Customize report layouts and save them to reuse, so your go-to reports are ready when you need them.
Trust the numbers behind every report
Reconcile your bank transactions and every report pulls from the same up-to-date numbers. Anything unusual stands out.
Team up with your accountant
Invite your accountant or bookkeeper into Xero, so you’re both working from the same up-to-date books.
Join over 5 million customers using Xero
What your nonprofit gets with Xero
Built for donations, grants and programs
Record each gift as it arrives, then see spending for every initiative with tracking categories.
Keep your finances in your pocket
Reconcile transactions in the Xero Accounting app wherever you are, and come back to up-to-date books.
Stay ready for IRS filing season
Keep organized records and export reports to share with your accountant at tax time.
Bring your whole team on board
Add unlimited general users at no extra cost, so your treasurer and volunteers share up-to-date numbers.
Stay on top of cash flow with Xero
Xero’s intuitive accounting tools give you a clear view of your finances, so you plan your next disbursement with confidence.
- Track income – record every donation, grant, and fundraising payment automatically
- Monitor your spending in real time to see exactly where your funds are going
- Plan ahead – Xero forecasting tools give you the info for smarter financial decisions for your nonprofit
Keep your stakeholders up to date
Xero’s accounting software for charities lets you easily generate and share financial reports, then share them with your board, donors, volunteers, and advisors.
- Quickly create clear financial reports that all your stakeholders will follow
- Update your stakeholders securely by sharing snapshots of your financial position
- Collaborate in real time – give your advisor access to your reports, then jump online to work on the figures
Pay your staff on time, every time
Xero’s accounting software for nonprofits makes it easy to manage your payroll. Automate time-consuming tasks, stay organized, and schedule staff payments – one less thing to remember!
- Automated calculations – let Xero handle wages, overtime, and sales tax deductions automatically
- Quick, secure pay runs – transfer wages directly so your team gets paid on time, every time
- Easier tax compliance – keep accurate payroll records and ensure compliance with local tax and reporting rules
Run your finances from anywhere
The Xero Accounting app gives you the flexibility to manage your nonprofit’s finances wherever you are, whenever you need to – keeping you connected to your mission.
- Track spending from any device in real time to keep your charity on budget
- Approve payments on the move – job done
- Do your bank reconciliation from anywhere so you always have your latest figures in front of you
See every donation and grant in one place
Gifts arrive by check or online, and grant payments land on their own schedules. Bank feeds bring those transactions into Xero automatically, so you can match each one to the right donor or funder. Then you can see at a glance what’s come in and what’s left to spend.
- Bring bank transactions in automatically with bank feeds
- Match each donation to the right income account
- Check cash flow on your dashboard before you commit funds
Track spending by program or grant
When a grant comes with strings attached, Xero helps you show how you used it. Set up to four tracking categories, with two active at a time, and tag income and expenses to each initiative or funder. Give every tracking option its own budget, then compare the results side by side.
- Tag transactions: Link your income and expenses to each program or funder
- Budget each option: Give every tracking option its own budget
- Run reports: See each program’s activity in the Tracking Summary report
Confidently share board and donor reports
Want board meetings that focus on decisions? Run a profit and loss or balance sheet, then export it for your board, donors, and accountant, or share a link to a view-only Analytics dashboard. Everyone sees current figures, so you can spend the meeting planning ahead.
- Customize report layouts to match how your board reads them
- Export reports to PDF for board packs and funder updates
- Invite your accountant to review the latest numbers with you
Pay your staff on time with Gusto
Gusto connects with Xero to run payroll for your US team, calculating pay and deductions for each pay run. Your payroll records sit alongside the rest of your nonprofit's books. That's one less job on your list!
- Calculated pay: Gusto works out wages and deductions every pay run
- Connected books: See payroll costs next to program and grant spending
Claim your nonprofit discount in a few steps
If your organization qualifies, getting Xero’s nonprofit discount takes just a few steps. Raise a case in Xero Central with evidence of eligibility during your free trial or within 31 days of subscribing. Once you’ve subscribed and Xero confirms your status, the discount is applied to your plan.
- Start a free trial or subscribe to a Xero business plan
- Raise a case in Xero Central with evidence of your not-for-profit status
- Get the discount applied once Xero confirms your status
Handle the books between events and meetings
Much of your nonprofit's work happens at events, site visits and board meetings. The Xero Accounting app puts your numbers on your phone, so you can answer a board member's question on the spot or reconcile a purchase as soon as it hits your bank feed.
- Check performance See profit and loss for the month in the Xero Accounting app
- Reconcile anywhere Match bank transactions to your records by phone
- Review bank accounts
- See unmatched statement lines from the Home screen
More solutions for nonprofits
Nonprofit payroll software
Pay your team through Gusto, connected to Xero
Nonprofit budgeting software
Set budgets for each program and compare actual spending
Nonprofit accounting guide
Learn the basics of nonprofit bookkeeping and reporting
It’s a love connection with Xero and I’ve been telling other people about it because it’s so easy to use.
Erica Mohan of Community Education Partnerships
Trusted by nonprofits everywhere
Xero grows with you. Whether you’re a grassroots nonprofit or an established charity with a full team, Xero’s features help you stay organized, track your finances, and make confident decisions.
An all-in-one financial platform
Handle invoicing, payroll, reporting, and more – all in one system
Made for non-accountants
Xero’s intuitive features mean you don’t need to be an expert to get the most out of Xero
Less admin, more impact
Automate everyday tasks so you spend less time on spreadsheets and more time helping people.
Connect Xero to apps for nonprofits
Over 1000 third-party apps connect with Xero. Find apps for your charity or nonprofit organization at the Xero App Store.
- App
ApprovalMax
An approval app with powerful approval automation features for accounts payable and accounts receivable.
- App
Hubdoc
Hubdoc is the Xero tool that captures bills and receipts. It helps to make bookkeeping seamless and unlock insights.
- App
infoodle
A customer relationship management (CRM) app for nonprofits to manage donors, volunteers, fundraising and more.
Connect Xero to the apps your nonprofit uses
Want donor records and your books in sync? The Xero App Store has hundreds of apps that connect with Xero, including donor CRM, receipt capture and approval tools. Pick the ones that fit how your team runs.
- infoodle: Manage donors, volunteers and fundraising in one CRM
- Hubdoc: Capture bills and receipts and pull key details into Xero
- ApprovalMax: Set up approval workflows for bills and purchase orders
G2
Connery J
G2
Katherine
G2
Verified user
FAQs on Xero's nonprofit accounting software
Yes. Xero handles this with tracking categories instead of dedicated fund accounting, giving you a clear view of how each program or grant uses its money.
• Tag income and expenses by program, grant or restricted fund
• Use up to four categories, with two active at a time
• Set a budget for each tracking option
• Run the Tracking Summary report to see activity per option
Yes. Xero handles this with tracking categories instead of dedicated fund accounting, giving you a clear view of how each program or grant uses its money.
• Tag income and expenses by program, grant or restricted fund
• Use up to four categories, with two active at a time
• Set a budget for each tracking option
• Run the Tracking Summary report to see activity per option
Xero doesn’t file Form 990 for you, but it helps you get the numbers ready. Export up-to-date reports on income, expenses, and program spending, then send them to your accountant or tax preparer. The IRS guidance on Form 990 explains what you’ll need to file.
Xero doesn’t file Form 990 for you, but it helps you get the numbers ready. Export up-to-date reports on income, expenses, and program spending, then send them to your accountant or tax preparer. The IRS guidance on Form 990 explains what you’ll need to file.
Raise a case in Xero Central with evidence of your not-for-profit status during your free trial or within 31 days of subscribing. Xero applies the discount once it confirms you're eligible.
Raise a case in Xero Central with evidence of your not-for-profit status during your free trial or within 31 days of subscribing. Xero applies the discount once it confirms you're eligible.
Yes, and at no extra cost. Xero includes unlimited general users, so your treasurer, board members, volunteers, and accountant can all work in one shared set of books.
Yes, and at no extra cost. Xero includes unlimited general users, so your treasurer, board members, volunteers, and accountant can all work in one shared set of books.
You can run payroll with Gusto, which connects with Xero and calculates pay and deductions for your US employees each pay run. Find out how payroll with Gusto keeps your books current.
You can run payroll with Gusto, which connects with Xero and calculates pay and deductions for your US employees each pay run. Find out how payroll with Gusto keeps your books current.
Yes. The Xero App Store has hundreds of apps that connect with Xero, including donor management apps such as infoodle, so your gifts and donor records can flow straight into your books.
Yes. The Xero App Store has hundreds of apps that connect with Xero, including donor management apps such as infoodle, so your gifts and donor records can flow straight into your books.
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Early
for the first 6 months
Then $27 per month
An easy financial foundation - track cash flow with the essentials.
- Send quotes and 20 invoices†
- Accept online invoice payments^
- 5 bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with basic graphs
- 30 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
Growing
for the first 6 months
Then $59 per month
Go beyond the basics - automate tasks and access performance dashboards.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 60 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Budget with smart suggestions
- Auto-reconcile transactions
Forecast with clarity
Forecast with clarity
Established
for the first 6 months
Then $97 per month
Future proof your scaling business - with advanced tools and analytics.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 180 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Analyze KPIs and ratios
- Use multiple currencies
- Track time and costs for projects
- Employee expense and mileage claims
- Benchmark against the industry
- Make online bill payments (International)
- Budget with smart suggestions
- Auto-reconcile transactions
Explore Xero’s features for nonprofits
Run your nonprofit’s finances online with Xero’s cloud-based accounting software – tailored to meet your organization’s needs.
‡Based on published list prices for software subscription only. Excludes payroll and add-ons.
*Fees apply for other payment methods.