Xero: Accounting software for medium-sized business
Your team has outgrown basic accounting tools, but a full ERP would be overkill. Xero is an all-in-one cloud platform that helps you manage bookkeeping, payroll, tax and cash flow reporting in one place. Manage payroll, sales tax, and reporting all together. Bring everyone in at no extra cost.
Three reasons growing US businesses pick Xero for accounting
Xero brings bookkeeping, payroll, tax, cash flow reporting, connected apps, and unlimited users together in one flexible platform.
Scale without the complexity
Unlimited general users, more than 1,000 connected apps, and an all-in-one intuitive platform.
Automate your repetitive finance work
Customers report around 6 hours saved each week with automated bank feeds and reconciliation matches.
Connect every tool in your finance stack
Connect the tools you already use with more than 1,000 connected apps, or build your own connection.
See your numbers in real time
Live dashboards turn your books into financial insights. Build clear, useful reports customized to your business. Track budget against actuals and forecast cash flow weeks or months ahead. "Track spending by department, monitor project costs, and keep everyone looking at the same live data."
- 88% of customers agree Xero helps improve financial visibility across the business
Customizable dashboards and management reports
Pick the metrics that matter, lay them out the way your team works, and share dashboards across the finance function.
Less manual entry, more time for decisions
Automated bank feeds pull transactions in. Reconciliation suggests matches as you work. Xero automates bill entry, flags duplicates, and tracks due dates. JAX, your AI financial assistant, answers questions and handles routine tasks, so your team can focus on the work that moves the business.
- Xero customers report saving around 6 hours a week with automated bank feeds and reconciliation matches
AI-powered bank reconciliation learns your patterns
JAX, Xero’s AI assistant, learns how you categorize and reconcile transactions. Or set rules to handle the routine work for you.
Bring everyone in – no per-seat fees
Unlike competing platforms that charge per seat, Xero includes unlimited general users at no extra cost. Your accountant, bookkeeper, and employees can collaborate in real time at no extra cost. Give the right people the right data with Xero’s role-based permissions.
- 91% of customers agree Xero is easy to use
Role-based access for growing finance teams
Limit access by role – for example, users can access invoices and bills without access to bank accounts or reports.
1000+ apps and US compliance built in
Xero's App Store has the apps growing businesses rely on — CRM, inventory, accounts payable automation, expense management and reporting — plus Xero Payroll powered by Gusto to keep your team paid and IRS-compliant.
- Automatically calculate accurate sales tax across 13,000 tax jurisdictions via Avalara.
US payroll and sales tax, handled in Xero
Xero payroll is powered by Gusto, which handles tax filings and compliance. Avalara automates sales tax across the US.
Multiple entities, multiple currencies
Manage your business finances from one platform, with reporting tools that help you track performance and compare different areas of your business. The Established plan adds native multi-currency support, with automatic exchange rate updates and foreign currency bank accounts for international trade
- Xero offers three plans – Early, Growing, and Established – with multi-currency support on Established.
Built-in multi-currency on the Established plan
Each foreign currency transaction shows the exchange rate for the day it was created, along with today’s exchange rate if it’s unpaid.
Switch from QuickBooks without the headache
Hitting QuickBooks user caps? Stuck with reports your software can't run? When you've outgrown basic tools, Xero is your next step. Migration tools, conversion partners, and setup support help make the switch easier. Winner: 2025 Fintech Breakthrough Award, Best Overall Accounting Platform.
- 4.4M+ subscribers globally use Xero
Migration support that scales with your team
Make the move yourself with Xero's own tools and resources, or work with a certified partner for tailored implementation support.
FAQs about accounting software for medium-sized businesses
Mid-market accounting software handles complexity small business tools weren't designed for:
- multi-entity reporting
- granular role-based permissions
- deeper automation
- Multi-currency
- broader integrations and audit trails.
Xero gives you these capabilities in a cloud platform that is easy to use.
Mid-market accounting software handles complexity small business tools weren't designed for:
- multi-entity reporting
- granular role-based permissions
- deeper automation
- Multi-currency
- broader integrations and audit trails.
Xero gives you these capabilities in a cloud platform that is easy to use.
The monthly subscription is only one part of choosing accounting software. It's also worth considering how many users you need, which apps you want to connect, and whether extra features may cost more.
Xero includes unlimited general users at no extra cost on every business plan, unlike competing platforms that charge per seat. See Xero plans and pricing.
The monthly subscription is only one part of choosing accounting software. It's also worth considering how many users you need, which apps you want to connect, and whether extra features may cost more.
Xero includes unlimited general users at no extra cost on every business plan, unlike competing platforms that charge per seat. See Xero plans and pricing.
As soon as you need to! Watch for the signs – it’s time to think about switching if you are:
- hitting user limits
- running high transaction volumes that slow your system
- paying for reports your software can't actually run
- feeling locked out of integrations your team needs.
And if your business is trading internationally, you may need to move to a plan that includes multiple currencies.
As soon as you need to! Watch for the signs – it’s time to think about switching if you are:
- hitting user limits
- running high transaction volumes that slow your system
- paying for reports your software can't actually run
- feeling locked out of integrations your team needs.
And if your business is trading internationally, you may need to move to a plan that includes multiple currencies.
Accounting software handles your books, payroll, accounts payable, and accounts receivable. Xero brings bookkeeping, payroll, tax, and cash flow reporting together in one intuitive cloud platform.
Accounting software handles your books, payroll, tax, cash flow reporting, and bills online. You can also connect apps to automate tasks such as payroll and sales data management. It’s also quick and easy to set up.
Accounting software handles your books, payroll, accounts payable, and accounts receivable. Xero brings bookkeeping, payroll, tax, and cash flow reporting together in one intuitive cloud platform.
Accounting software handles your books, payroll, tax, cash flow reporting, and bills online. You can also connect apps to automate tasks such as payroll and sales data management. It’s also quick and easy to set up.
Look for:
- multi-entity reporting
- role-based permissions
- automated bank reconciliation
- customizable reports, multi-currency support
- a deep integration ecosystem
US-specific must-haves include sales tax automation, 1099 reporting and IRS-compliant payroll. Xero covers all of these in a single cloud platform.
Look for:
- multi-entity reporting
- role-based permissions
- automated bank reconciliation
- customizable reports, multi-currency support
- a deep integration ecosystem
US-specific must-haves include sales tax automation, 1099 reporting and IRS-compliant payroll. Xero covers all of these in a single cloud platform.
It’s quick and easy to set up your business in Xero. If you’re moving from another accounting system, Xero provides migration tools, support resources, and assisted conversion options to help you get started. The exact setup time depends on the complexity of your business and its data (affecting your data clean-up, chart of accounts mapping, and the number of apps to connect) and your team's training.Xero's setup specialists and certified partner network help keep the path short.
It’s quick and easy to set up your business in Xero. If you’re moving from another accounting system, Xero provides migration tools, support resources, and assisted conversion options to help you get started. The exact setup time depends on the complexity of your business and its data (affecting your data clean-up, chart of accounts mapping, and the number of apps to connect) and your team's training.Xero's setup specialists and certified partner network help keep the path short.
That depends on your business – you'll want clear financial reporting, a chart of accounts that fits your needs, and tracking categories to compare different areas of the business.
Xero supports managing multiple organizations, and (with the Established plan) has multi-currency for international operations.
That depends on your business – you'll want clear financial reporting, a chart of accounts that fits your needs, and tracking categories to compare different areas of the business.
Xero supports managing multiple organizations, and (with the Established plan) has multi-currency for international operations.
Start with the foundations: payroll, banking, AP automation, expense management and CRM. Then add inventory, BI, and industry-specific tools as you grow.
Xero deep app ecosystem means you can nearly always find the tools that meet your needs.
Start with the foundations: payroll, banking, AP automation, expense management and CRM. Then add inventory, BI, and industry-specific tools as you grow.
Xero deep app ecosystem means you can nearly always find the tools that meet your needs.
Not necessarily. Most medium-sized businesses do better with a flexible general platform that they can build onto with industry-specific apps.
Xero gives you this flexibility. It pairs core accounting tools with apps tailored to manufacturing, professional services, ecommerce, and more. You get the core features you need and the flexibility to swap parts of the stack later as our needs change.
Not necessarily. Most medium-sized businesses do better with a flexible general platform that they can build onto with industry-specific apps.
Xero gives you this flexibility. It pairs core accounting tools with apps tailored to manufacturing, professional services, ecommerce, and more. You get the core features you need and the flexibility to swap parts of the stack later as our needs change.
It can be a lengthy process, especially with the wrong tools. Migration usually means choosing a conversion date, exporting balances from your existing system, customizing or importing your chart of accounts, and entering your conversion balances into Xero.
Xero can make this easier. It offers migration tools for common starting points and a partner network that handles complex moves from beginning to end.
It can be a lengthy process, especially with the wrong tools. Migration usually means choosing a conversion date, exporting balances from your existing system, customizing or importing your chart of accounts, and entering your conversion balances into Xero.
Xero can make this easier. It offers migration tools for common starting points and a partner network that handles complex moves from beginning to end.
Explore more for your growing business
Industry-specific solutions, ERP comparisons, and switching guides – everything you need for the next stage of evaluation.
Industry-specific accounting solutions
Explore industry-specific apps that integrate with Xero to help streamline your business data.
Xero vs ERP for growing businesses
How Xero connects with 1,000+ apps to manage more of your business in one place. Read the comparison.
Switch from QuickBooks to Xero
What changes, what stays the same, and how Xero handles the move from QuickBooks for growing businesses.
Get one month free
Purchase any Xero plan, and we will give you the first month free.
Explore useful features to run your business
Xero’s online accounting software is designed to make life easier for small businesses – anywhere, any time.
