Know your stock with inventory management solutions
Tired of spreadsheets and guessing what's in stock? See your stock levels at a glance. Invoices fill in item details for you, so they stay consistent. And your books match what's on your shelves.
How Xero's inventory management software keeps your business moving
Bring your stock and your accounts together, so every buying decision starts from accurate numbers.
Swap spreadsheets for one item list
Track everything you buy and sell in one place. Stored item details save time and keep invoices consistent.
Know what's in stock before customers ask
Spot the items selling best and earning the most, so you can buy what’s popular – and maximize your profitability.
Inventory and accounting, connected
It's simple to track products and see how stock affects your finances.
Join over 5 million customers using Xero
Track small business inventory as you trade
Know exactly what you have and what it's worth. Tracked inventory in Xero shows the quantity on hand and total value of up to 4000 items, and both figures change as you buy and sell. You can spot stock shortages or excess stock before you place your next order.
- See the quantity on hand for every tracked item
- Check the total value of your stock at any time
- Spot your best-selling items
- Manage up to 4000 items in one list
Breeze through quotes and invoices!
When billing day gets busy, the item details are already filled in for you. Xero pulls saved descriptions and prices into each quote, invoice, and purchase order, so you type less and stay consistent. Your stock count adjusts once you approve the invoice or bill, which means less admin.
- Save item details once
- tore each item's description and price, ready to reuse.
- Skip the retyping Choose an item, and Xero adds its details to quotes, invoices and purchase orders.
- Keep counts current Approve an invoice or bill, and quantities adjust right away.
Keep stock and books in sync automatically
Your books reflect every sale as it happens. When a tracked item sells, Xero records the cost of goods sold (COGS) and updates your inventory asset account using the average cost method. You get an inventory management system and accounting in one, so your financials stay accurate.
- Record COGS automatically with every tracked sale
- See inventory value in your inventory asset account
- Value stock using the average cost method
- Share up-to-date numbers with your accountant
Discover what's selling and how it's priced
Which products earn you the most? Run the Inventory Item Summary report to see how well each item is selling, and the Inventory Item List report to check quantities and value. Then review your stock before busy sales periods and buy more of what sells well.
- Check sales by item Compare list prices with actual sale prices to see which products pull their weight.
- Prepare for seasonal trends
- Look back at past sales to stock up before busy periods.
- Plan short-term cash flow
- See how much cash is tied up in stock before your next order.
Grow with cloud-based inventory management
As orders pick up, add Xero Inventory Plus to sell on Shopify and Fulfillment by Amazon (FBA), set reorder points,and handle shipping and returns. Or browse hundreds of inventory apps on the Xero App Store, such as Cin7 Core and Unleashed.
- Sell on Shopify and Amazon FBA with Xero Inventory Plus
- Set reorder points and receive purchase orders
- Manage shipping and returns in one place
- Browse inventory apps on the Xero App Store
FAQs on Xero's inventory management solutions
Inventory management software tracks the products you buy and sell, including how many you have and what they're worth. Xero builds it into your accounting, so stock and finances update together. Dig into this guide to managing inventory.
Inventory management software tracks the products you buy and sell, including how many you have and what they're worth. Xero builds it into your accounting, so stock and finances update together. Dig into this guide to managing inventory.
In Xero, the flow is simple:
1. Add your items with their codes, descriptions, and prices.
2. Use them on bills, invoices and purchase orders.
3. Let Xero update quantities and record COGS once you approve an invoice or bill.
4. Run reports to see stock levels and value.
In Xero, the flow is simple:
1. Add your items with their codes, descriptions, and prices.
2. Use them on bills, invoices and purchase orders.
3. Let Xero update quantities and record COGS once you approve an invoice or bill.
4. Run reports to see stock levels and value.
Connected inventory software helps your small business:
• spot stock shortages or excess stock
• cut down on manual data entry
• keep your books accurate
• know what your stock is worth
Connected inventory software helps your small business:
• spot stock shortages or excess stock
• cut down on manual data entry
• keep your books accurate
• know what your stock is worth
Weigh how many items you sell, where you sell them, how many locations you stock, and how you value inventory. Then make sure the software connects to your accounting.
• Xero suits businesses that sell via invoices, track up to 4000 items, and use average cost valuation.
• Xero Inventory Plus or an inventory app suits multichannel selling, reorder points, or multiple locations.
Weigh how many items you sell, where you sell them, how many locations you stock, and how you value inventory. Then make sure the software connects to your accounting.
• Xero suits businesses that sell via invoices, track up to 4000 items, and use average cost valuation.
• Xero Inventory Plus or an inventory app suits multichannel selling, reorder points, or multiple locations.
Inventory tracking is included in Xero plans, and Xero Inventory Plus and inventory apps are paid add-ons. Compare Xero plans and pricing to see what's included.
Inventory tracking is included in Xero plans, and Xero Inventory Plus and inventory apps are paid add-ons. Compare Xero plans and pricing to see what's included.
A perpetual system updates stock as each sale or purchase happens. A periodic system updates records after a stock count at set intervals, such as month end. Xero's tracked inventory is perpetual, adjusting quantities whenever you approve an invoice or bill.
A perpetual system updates stock as each sale or purchase happens. A periodic system updates records after a stock count at set intervals, such as month end. Xero's tracked inventory is perpetual, adjusting quantities whenever you approve an invoice or bill.
Xero uses the average cost method, valuing each item at the average price you've paid. If you need first in, first out (FIFO), try an inventory app such as EMERGE from the Xero App Store. See IRS Publication 538 for US inventory accounting methods.
Xero uses the average cost method, valuing each item at the average price you've paid. If you need first in, first out (FIFO), try an inventory app such as EMERGE from the Xero App Store. See IRS Publication 538 for US inventory accounting methods.
Absolutely. Xero lets you import and export items in bulk with a CSV file. It's a quick way to move your list over from a spreadsheet.
Absolutely. Xero lets you import and export items in bulk with a CSV file. It's a quick way to move your list over from a spreadsheet.
Xero Inventory Plus or an app helps when you want to:
• track stock across multiple locations
• set reorder points
• sell across channels such as Shopify and Amazon FBA
Browse the inventory apps on the Xero App Store.
Xero Inventory Plus or an app helps when you want to:
• track stock across multiple locations
• set reorder points
• sell across channels such as Shopify and Amazon FBA
Browse the inventory apps on the Xero App Store.
SKU stands for stock keeping unit, a unique code for each product. Xero tracks SKUs through item codes, so give every item its own code.
SKU stands for stock keeping unit, a unique code for each product. Xero tracks SKUs through item codes, so give every item its own code.
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Early
for the first 6 months
Then $27 per month
An easy financial foundation - track cash flow with the essentials.
- Send quotes and 20 invoices†
- Accept online invoice payments^
- 5 bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with basic graphs
- 30 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
Growing
for the first 6 months
Then $59 per month
Go beyond the basics - automate tasks and access performance dashboards.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 60 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Budget with smart suggestions
- Auto-reconcile transactions
Forecast with clarity
Forecast with clarity
Established
for the first 6 months
Then $97 per month
Future proof your scaling business - with advanced tools and analytics.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 180 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Analyze KPIs and ratios
- Use multiple currencies
- Track time and costs for projects
- Employee expense and mileage claims
- Benchmark against the industry
- Make online bill payments (International)
- Budget with smart suggestions
- Auto-reconcile transactions
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See how to monitor stock in real time
This is what the Xero inventory management system looks like.
‡Based on published list prices for software subscription only. Excludes payroll and add-ons.
*Fees apply for other payment methods.