Inventory management software with Xero in the US
Take control of your stock with Xero’s online inventory software for small businesses. Instead of juggling spreadsheets and multiple tools, get one smooth system. Automatically track your items so you know when to reorder, breeze through your digital billing, and connect apps for extra tools.
How Xero’s stock control software boosts your business
Xero organizes the items you buy and sell in a single place. You have all the crucial info, none of the fuss.
Track your stock levels in real time
Track stock levels with Xero’s inventory software for small business. Buy stock at the right time, every time.
Improve your product management
Spot the items selling best and earning the most, so you can buy what’s popular – and maximize your profitability.
Save time on your sales admin
Let Xero auto populate your invoices and purchase orders with the relevant info for a fast, accurate process.
88% of customers [say they] reduce business admin using Xero
*Source: survey conducted by Xero of 271 small businesses in the US using Xero, May-June 2024
Sell confidently with Xero inventory management
Manage up to 4,000 items without breaking a sweat. Xero’s accounting and inventory software helps you keep your best-selling items ready for sale, fine-tune your stock levels using granular data, and make timely purchase orders. The result is better cash flow and a shorter to-do list.
- See what’s selling at a glance for easy stock control
- Use stock-quantity insights to prevent over or under stocking for next season
- Plan your spending and budgets with reliable info on inventory turnover
Discover opportunities in your inventory data
When too many figures become a blur, Xero gives you clear and actionable data insights. See a practically real-time view of your stock quantities and run business reports with data visualizations. That way, it’s easier to spot ways to improve and grow your US business.
- Look at your profit margins to strengthen your choice of products and sales strategy
- Get ready for seasonal trends with digestible graphs
- Plan your spending by looking at short-term cash flow projections
Streamline invoicing with inventory software
Use Xero’s inventory listings to speed up your billing. Just list each item’s description and price, then add the information to your quotes, invoices, and purchase orders again and again, instead of typing it in – sparing you manual entry every billing day.
- Save the details of items you buy and sell regularly in Xero’s accounting software with inventory
- Let Xero automatically populate your invoices and admin with the correct details to prevent human errors
- Update the prepopulated descriptions, prices, and sales taxes whenever you need to
More visibility means better stock decisions
Accounting and inventory are connected in Xero in one simple-to-use system, so you can quickly see how changes in stock levels affect your cash flow. Xero combines accurate data with detailed reports to help you make good financial decisions for your US business.
- Everything in one place
- Connect to your bank
- Collaborate in real time
- Customize to suit your needs
Integrating apps for extra features
Want to manage inventory your own way? Xero connects with hundreds of third-party apps to give you flexibility. Integrate your Xero organization with ecommerce platforms like Shopify, Amazon, and Etsy. Add your choice of point of sale (POS) systems to accept payments however suits you best.
- Easily connect apps – no tech experience necessary!
- Apps include Cin7 Core, Unleashed, and ZapInventory for greater automation over multiple sales channels
- Data frequently syncs across Xero and apps to give you accurate numbers
Add Xero Inventory Plus
Get advanced features for your ecommerce business with Inventory Plus. Track your inventory across multiple channels and locations and get a clear view of your business performance – all in one place.
- Connect your Shopify and Amazon FBA stores to Xero to track to track inventory, sales orders, and returns, then keep your accounting up to date
- View products to re-order them, create purchase orders, and accept partial receipts of goods
- Fulfill and ship orders and manage delivery all from a single piece of software
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Frequently asked questions
Inventory management is the process of tracking the goods your business buys, stores, and sells. Good inventory management helps you avoid stockouts, prevent over-ordering, and understand your cost of goods sold (COGS). For product-based businesses, it directly affects profitability and cash flow.
Learn more about inventory management in Xero’s inventory guide
Inventory management is the process of tracking the goods your business buys, stores, and sells. Good inventory management helps you avoid stockouts, prevent over-ordering, and understand your cost of goods sold (COGS). For product-based businesses, it directly affects profitability and cash flow.
Learn more about inventory management in Xero’s inventory guide
A perpetual inventory system updates stock levels in real time with every sale or purchase – this is what most software, including Xero, uses. A periodic system only counts and updates inventory at set intervals (e.g., monthly or annually) through a physical stocktake. Perpetual systems update stock levels in real time with every sale or purchase, making them more accurate for ongoing decision-making.
A perpetual inventory system updates stock levels in real time with every sale or purchase – this is what most software, including Xero, uses. A periodic system only counts and updates inventory at set intervals (e.g., monthly or annually) through a physical stocktake. Perpetual systems update stock levels in real time with every sale or purchase, making them more accurate for ongoing decision-making.
Inventory management software helps businesses track items they buy and sell, including quantities, costs and sales data, without relying on manual counts. In Xero, inventory is built directly into your accounting, so stock levels and financial records update together. You can manage up to 4,000 items, track what’s selling best, and connect to specialist inventory apps for more advanced needs.
Inventory management software helps businesses track items they buy and sell, including quantities, costs and sales data, without relying on manual counts. In Xero, inventory is built directly into your accounting, so stock levels and financial records update together. You can manage up to 4,000 items, track what’s selling best, and connect to specialist inventory apps for more advanced needs.
Xero lets you manage your stock and sales admin in a single inventory tracking system. When you add an item to a purchase order or invoice, Xero automatically updates your stock levels. You can also choose to auto populate the product details to further speed up the process. By using this unified system, your business numbers are reliable and ready whenever you need them.
Xero lets you manage your stock and sales admin in a single inventory tracking system. When you add an item to a purchase order or invoice, Xero automatically updates your stock levels. You can also choose to auto populate the product details to further speed up the process. By using this unified system, your business numbers are reliable and ready whenever you need them.
In Xero, start by adding your products and services as inventory items. Include descriptions, prices, and cost of goods. Once set up, Xero auto-populates your invoices, purchase orders, and quotes with the correct details when you select an item. Stock levels update automatically with every sale or purchase, and you can run reports to see quantities on hand, profitability, and inventory turnover.
In Xero, start by adding your products and services as inventory items. Include descriptions, prices, and cost of goods. Once set up, Xero auto-populates your invoices, purchase orders, and quotes with the correct details when you select an item. Stock levels update automatically with every sale or purchase, and you can run reports to see quantities on hand, profitability, and inventory turnover.
Yes. Xero lets you import inventory items in bulk using a CSV file, which is useful when you're setting up Xero for the first time or migrating from another system. You can also export your item list as a CSV or PDF at any time, which is handy for sharing with suppliers, doing stock reviews, or keeping an offline backup.
Yes. Xero lets you import inventory items in bulk using a CSV file, which is useful when you're setting up Xero for the first time or migrating from another system. You can also export your item list as a CSV or PDF at any time, which is handy for sharing with suppliers, doing stock reviews, or keeping an offline backup.
Reorder point automation is available through inventory management apps that connect to Xero, such as Cin7 Core and Unleashed. These apps let you set minimum stock thresholds and automate purchase orders when levels drop below them – all synced with your Xero accounting. You can browse and connect inventory apps from the Xero App Store.
Reorder point automation is available through inventory management apps that connect to Xero, such as Cin7 Core and Unleashed. These apps let you set minimum stock thresholds and automate purchase orders when levels drop below them – all synced with your Xero accounting. You can browse and connect inventory apps from the Xero App Store.
Yes. Xero integrates with more than 1000 apps in the Xero App Store, including ecommerce platforms like Shopify, Amazon, and Etsy, to assist with point of sale and more. For businesses selling across multiple channels, dedicated inventory apps like Cin7 Core, Unleashed, and WooCommerce connect directly with Xero and sync data automatically – so your stock levels, orders, and accounting stay aligned across every channel you sell through.
Yes. Xero integrates with more than 1000 apps in the Xero App Store, including ecommerce platforms like Shopify, Amazon, and Etsy, to assist with point of sale and more. For businesses selling across multiple channels, dedicated inventory apps like Cin7 Core, Unleashed, and WooCommerce connect directly with Xero and sync data automatically – so your stock levels, orders, and accounting stay aligned across every channel you sell through.
Xero gives you a real-time view of stock quantities and generates reports to help you make better buying and selling decisions. You can see which items are selling fastest and earning the most, review profit margins by product, plan for seasonal demand using historical data, and monitor inventory turnover over time. Because inventory and accounting are connected in one system, these insights sit alongside your financial data – making it simple to track products, save time, and improve your financial insights without switching between tools.
Xero gives you a real-time view of stock quantities and generates reports to help you make better buying and selling decisions. You can see which items are selling fastest and earning the most, review profit margins by product, plan for seasonal demand using historical data, and monitor inventory turnover over time. Because inventory and accounting are connected in one system, these insights sit alongside your financial data – making it simple to track products, save time, and improve your financial insights without switching between tools.
Managing inventory in Xero means your stock levels and accounting are always in sync – so your financial reports reflect reality rather than last week's spreadsheet. You get a real-time view of what you have on hand, which products are most profitable, and when to reorder, without manual data entry or switching between systems. The result is better purchasing decisions, fewer stockouts, and more time back from admin.
Managing inventory in Xero means your stock levels and accounting are always in sync – so your financial reports reflect reality rather than last week's spreadsheet. You get a real-time view of what you have on hand, which products are most profitable, and when to reorder, without manual data entry or switching between systems. The result is better purchasing decisions, fewer stockouts, and more time back from admin.
Get one month free
Purchase any Xero plan, and we will give you the first month free.
See how to monitor stock in real time
This is what the Xero inventory management system looks like.
Set up your Xero inventory software
Xero central has plenty of resources to help you get to grips with stock control for small businesses.
Adjust your inventory
Update stock quantities and modify multiple inventory items at once with a purchase bill or credit note.
Import items to your stock system
Import items (products and services) as a CSV file into your inventory in Xero – all in one go.
Manage your inventory with Xero
Search, track, archive, and edit or delete inventory items, all from your device.
*Fees apply for other payment methods.