Get a free pay stub template. Or look at payroll software.

Create a pay stub for your employees in no time with this easy-to-use template.

A laptop displaying a pay stub template

Download the pay stub template

Fill in the form to get a free pay stub template as an editable PDF. We’ll throw in a guide to help you use it.

Using this pay stub template

This pay stub template comes with a how-to guide that includes an example of how to fill one out. In short, you’ll enter wages or salary earned, then note down deductions for things like tax and retirement.

There’s also a field on this pay stub template where you can note down reimbursements. This might include repayments made to your employees for things like travel expenses.

The role of pay stubs

A pay stub is given to employees at the end of each pay cycle. It shows them what they earned and where that money went – including how much they get to take home.

Make payday a better day

A lot of this work will go away when you set up a payroll and accounting system with Gusto and Xero. They work together to streamline your back-office operation.

  • Pay stubs are created automatically each payday
  • Salary and wages flow straight into your general ledger
  • Payday expenses show up in your cash flow projections


Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.

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