Free pay stub template

Create a pay stub for your employees in no time with this easy-to-use pay stub generator. Then try Xero accounting software for free.

Pay stub template with blank fields for users to fill out

Download the pay stub template and check stub generator

Fill in the form to get a free pay stub template as an editable PDF. We’ll throw in a guide to help you use your new payroll stub generator.

Features of this template

The paystub generator and paycheck stub maker let you enter all the information you need for employee payroll. There’s also a how-to guide with a pay stub example.

  • Included
    Earnings, including money from normal hours and overtime
  • Included
    Pre-tax deductions made for insurance, retirements or pensions
  • Included
    Taxes
  • Included
    Post-tax deductions (such as insurance)
  • Included
    Reimbursements
Download the free paystub generator
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Pay stub FAQs

Employees get pay stubs after each pay cycle that show what they earned, and where their money went. The pay stub shows their gross pay and take-home (net) pay, their taxes, and other deductions.

Employees get pay stubs after each pay cycle that show what they earned, and where their money went. The pay stub shows their gross pay and take-home (net) pay, their taxes, and other deductions.

Our free paycheck stub maker makes it easy to generate a pay stub. Just enter the wages paid along with deductions (like tax, health insurance premiums, or social security contributions) in a given period. You can also note reimbursements, such as repayments for travel expenses, in the check stub creator.

Xero partnered with Gusto can support your pay runs.

Our free paycheck stub maker makes it easy to generate a pay stub. Just enter the wages paid along with deductions (like tax, health insurance premiums, or social security contributions) in a given period. You can also note reimbursements, such as repayments for travel expenses, in the check stub creator.

Xero partnered with Gusto can support your pay runs.

Employers need pay statements to verify payments and maintain required tax documentation, while employees need pay stubs to check they’ve been paid properly. Pay stub documents also help verify income – by showing employee pay when applying for a loan or renting an apartment, for instance. You can also use pay stubs to track payments to contractors or independent contractors. You can get more information from the US Departments of Labor.

Reference guide to the Fair Labor Standards Act

Employers need pay statements to verify payments and maintain required tax documentation, while employees need pay stubs to check they’ve been paid properly. Pay stub documents also help verify income – by showing employee pay when applying for a loan or renting an apartment, for instance. You can also use pay stubs to track payments to contractors or independent contractors. You can get more information from the US Departments of Labor.

Reference guide to the Fair Labor Standards Act

Components of a pay stub

A check stub generator lets you fill out the key components and generate an accurate, comprehensive pay stub.

General information

Includes the employer and employee data, such as their names and addresses, plus the pay period and pay dates

Gross wages

The pre-tax dollar amount of earnings, including hours, rate, and overtime (if applicable)

Tax deductions

Tax withholdings for each jurisdiction, including the amount and tax type

Employee benefit deductions

Details on the cost of health insurance, retirement contributions, or other items deducted from earnings

Voluntary deductions

Things like regular charitable donations or direct deposits to different accounts

Involuntary deductions

Items such as taxes owed, wage garnishments, or court-ordered child support

Employee's net pay

The final take-home pay after all deductions

Different types of pay stubs

Basic pay stubs

A basic stub shows wages, benefit entitlements like paid time off (PTO), vacation, or employer contributions, plus taxes and any deductions

Contractor pay stubs

Shows independent contractor payments. Contractors are typically responsible for filing taxes on their own.

Electronic pay stubs

These are shared electronically (often by email). Electronic pay stubs avoid having to print paper copies. Employees can view their pay st

Different types of pay stubs serve different needs. You can use a paycheck template to generate the type you need.

Example of a pay stub layout

See what a pay stub looks like and what’s included.

The sample payroll check stub below shows what our online paystub generator can produce.

Example of Xero’s paycheck stub generator shows details of an employee’s gross wages, taxes, deductions, and take-home wages.

Make payday a better day

Manually creating paycheck stubs goes away when you use Xero and Gusto as your payroll and accounting system. They work together to streamline your back-office operations. Create automated pay stubs to emilinate unneccasary work and prevent human error.

  • Included
    Pay stubs and W-2s are stored online for easy reference
  • Included
    Federal, state, and social security taxes are calculated automatically
  • Included
    Salary and wages flow directly into your general ledger
  • Included
    Payday expenses show up in your cash flow projections
Learn more about how Xero and Gusto work together seamlessly

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Disclaimer

Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.

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