Simplify your expenses with Xero’s expense tracker

Ditch complicated admin with Xero’s expense management system. It lets you reimburse expenses, track spending, and manage expenses wherever you are. Replace tiring paperwork with a few easy clicks.

Spend less time on your books

And have more time for the rest of your business.

Snap business expenses on your phone
You don’t need to wait until you’re back in the office to handle expenses. Claim them on the go, instead.
Simple employee reimbursements
Employees can quickly and easily snap and send expenses to get reimbursed and get their money back.
Manage expenses wherever you are
You can claim mileage and expenses from your phone, no matter where you happen to be.

88% of customers [say they] reduce business admin using Xero

*Source: survey conducted by Xero of 271 small businesses in the US using Xero, May-June 2024

Snap expenses and claim on the go

Forget about holding onto your paper receipts. Now you can capture your business expenses using the scanning feature in the Xero app. Snap a photo of the receipt and the expense tracker automatically records all the key details.

Submit an expense claim and attach the receipt in one go, from your phone.
Track and record your mileage instantly using the map feature. GPS measures the distance traveled for you.
Processing expenses as they happen will keep your expense reports up to date and accurate.

Here's more on scanning receipts

Reimburse expenses without the fuss

See your expenses and when reimbursements are due, to manage cash flow. Get notified as soon as employees submit a claim within Xero’s expense reimbursement software. When approved, expenses stream into your accounting ledger and cash flow forecast so you have a near real-time view of finances.

Get notified as soon as a claim is submitted. Say goodbye to end-of-month bottlenecks.
Quickly review and approve claims. Expense reimbursement via automated bills will cut down manual errors and wait times.
Pay claims the same way you pay other bills, for a simple and consistent experience.

See how expenses affect cash flow and budgets

It’s tough to keep track of expenses when you’re busy running a business. That’s where Xero’s expenses app comes in. All information is ready at your fingertips, giving you full visibility of your numbers. Guesswork is replaced with hard data.

See expense claims as they’re made to avoid end-of-month surprises.
Find out how business spending affects your cash flow in real time.
Identify spending trends by pulling up expense reports whenever you want.
Use up-to-the-minute expense figures to create accurate forecasts and budgets.

Manage expenses wherever you are

Enjoy on-the-go expense tracking that won’t slow you down. Whether you’re on the road or back in the office, you can focus on the work that really matters, free from paper clutter.

Track mileage with built-in GPS

No more manual mileage logs and guesswork. Just enter your start location and destination and the app records your journey.

Forget about receipts – snap and store receipts digitally

Business gets much easier when you can snap receipts using the Xero app. Images are stored with the expense for easy retrieval at tax time.

Manage expense claims on the go and have a happier team

Get instant alerts when your team makes a claim and approve them straight away on your mobile expense management app. Fast reimbursement mak

Fast-track expense claims with a streamlined process

Every step of the expense management process is accelerated with the Xero Me app. Fewer delays and complications save you time.

Find out more about tracking mileage

See how effortless expense management works

This explains everything. And in just 120 seconds.

FAQs about Xero Expenses

: Monitor expenses using the apps or desktop version when you subscribe to the Established plan. Scan receipts, track mileage, reimburse claims promptly and manage spending with real-time analytics.
See how expenses pricing works
Monitor expenses using the apps or desktop version when you subscribe to the Established plan. Scan receipts, track mileage, reimburse claims promptly and manage spending with real-time analytics.
See how expenses pricing works
: If you or your employee use your personal vehicle for work, you can submit a mileage claim in the app. The GPS-tracker accurately records the journey distances for you. The expense can be easily approved on the spot to speed up the reimbursement process.
Submit a mileage claim
If you or your employee use your personal vehicle for work, you can submit a mileage claim in the app. The GPS-tracker accurately records the journey distances for you. The expense can be easily approved on the spot to speed up the reimbursement process.
Submit a mileage claim
: Use automatic receipt scanning in the Xero Me app on your mobile device to photograph the paper receipt. The expense tracker app will automatically fill in the relevant fields of the claim. The photo is stored with the claim and the accounting entry so you can easily find proof of purchase.
Use automatic receipt scanning
Use automatic receipt scanning in the Xero Me app on your mobile device to photograph the paper receipt. The expense tracker app will automatically fill in the relevant fields of the claim. The photo is stored with the claim and the accounting entry so you can easily find proof of purchase.
Use automatic receipt scanning
: The app makes it easy to organize your business expenses. Simply assign an expense to the right customer or project, as well as give it a label and an account.. You can view expenses by category to see the different areas of spending in your business.
The app makes it easy to organize your business expenses. Simply assign an expense to the right customer or project, as well as give it a label and an account.. You can view expenses by category to see the different areas of spending in your business.
: Yes. Each time you enter an expense – or upload a receipt – in the expense tracker app, you can assign it to a specific customer. Expense claims can be added to the customer’s next invoice, to ensure you’re not carrying unnecessary costs.
Yes. Each time you enter an expense – or upload a receipt – in the expense tracker app, you can assign it to a specific customer. Expense claims can be added to the customer’s next invoice, to ensure you’re not carrying unnecessary costs.
: See live updates of business expenses as they’re claimed. Always up to date, this financial data includes status of claims, and reports that you can filter by employee, status, and expense account.
See live updates of business expenses as they’re claimed. Always up to date, this financial data includes status of claims, and reports that you can filter by employee, status, and expense account.

Plans to suit your business

All pricing plans cover the accounting essentials, with room to grow.

Early

Usually $20

Now $1

USD per month

Save $57 over 3 months

Growing

Usually $47

Now $2.35

USD per month

Save $133.95 over 3 months

Established

Usually $80

Now $4

USD per month

Save $228 over 3 months

Why small businesses love Xero

Across the world, people use Xero to manage their finances and control their cash flow, no matter their industry. Our accounting software is designed for your small business and integrates with other business apps to give you flexibility, control and visibility of your finances. Xero is used by: