Use Xero expense manager on the go

Capture costs to submit and reimburse expense claims, plus view spending – all with expense manager tools.

A large pile of receipts for employee expense claims are neatly stacked in a pile.

Take a photo of receipts

Make expense claims fast and paperless.

Reimburse expenses promptly

Approve expense claims without delay.

Monitor employee spending

View analytics to manage expenses.

Do expenses on the go

Claim expenses right away using the mobile apps.

See how effortless expense management works

This explains everything. And in just 120 seconds.

Take a photo of receipts

Employees can submit claims on the go using the Xero Me expenses app.

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    Take a photo of receipts or record your mileage using the app
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    OCR technology scans key information and auto fills your claim
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    Submit an expense claim in one click, with the receipt attached
Learn more about scanning receipts

Reimburse expenses promptly

Minimize the time employees wait to get paid back so they’re not out of pocket.

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    Get notified as soon as an expense claim is submitted with the expenses app
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    Quickly review and approve expenses in one click
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    Pay claims the same way you pay other bills

Monitor employee spending

Manage expenses and make fast and informed decisions with powerful analytics.

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    Use the expense tracker to review by employee, status, account and project
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    Spot trends and insights so you can plan ahead
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    Forecast and budget based on real-time figures

Do expenses on the go

Speed up the claims process with the expenses app, Xero Me.

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    Track and submit mileage using the map in the mobile app
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    Forget paper receipts – use a photo instead
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    Submit and approve claims from your phone for fast turnaround
Learn more about tracking mileage

More about expenses

Claim and manage expenses in Xero when you subscribe to the Established plan. Scan receipts, track mileage with the expense tracker, reimburse claims promptly, and manage spending using analytics when you include expenses in your plan.

See how expenses pricing works

If you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed. Get your mileage expenses under control with the mileage tracker and get the insights you need to make smarter spending decisions.

Learn more about tracking mileage

Just snap a photo using the receipt scanner in the expenses app, and the key details are automatically entered into Xero.

Learn more about scanning receipts

Organize expenses and keep them in check. Label what an expense relates to, so you can charge it to the right customer or project. Group and organize your own expenses using labels and assign expenses to a customer or project.

See how to set up and label expense claims

Assign an expense to a specific customer as you enter it, so you can on-charge it. The expense is automatically added to the customer’s next invoice, so you can make sure you’re reimbursed.

See how to assign an expense to a customer

View the dashboard for expense tracking. See charts that display real time figures for expenses. See the current state of your expense claims and view reports filtered by status, employee, expense account or project.

See how to view expense analytics

Start claiming expenses for free

Access all Xero features for 30 days, then decide which plan best suits your business.

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    Safe and secure
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    Cancel any time
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    24/7 online support

We chose Xero because it was set up for small businesses like ours

Olive and Poppy think Xero is perfect for non-accounting experts

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