Cleaning business software that handles your books
Forget the tedious admin! Xero’s cleaning business management software automates your invoicing, lets you take payments on the spot, and helps manage your cash flow – all in one place. And for your scheduling and CRM? Easily connect third-party apps for a smooth system.
How Xero cleans up your financial admin
Xero gives you clever tools and automations for your admin – so you can do the real work of running your cleaning business.
Automate invoicing for your regular customers
Set up Xero to send recurring invoices on your chosen schedule. And ask Xero to politely nudge your late payers for you!
Get paid up to twice as fast online
Add a Pay now button to your invoices so customers can pay you directly from their invoices.
See your finances clearly and make better decisions
Check your latest profit, cash flow, and overdue invoices. 88% of customers say Xero improves financial visibility.
Xero has been my go to software for 80% of my business and I absolutely love it.
— Emma L, Domestic Cleaning business owner^
Invoice your cleaning customers automatically
Charge your customers the same amounts each time? Set up Xero to send the online invoices for you. Then relax as Xero handles the ongoing admin for you. And if a customer is late, ask Xero to nudge them for you to avoid that awkward conversation.
- Set the schedule for Xero to send invoices weekly, biweekly, or monthly
- Send invoices by email or SMS
- Ask Xero to remind your customers about payments before or after the due dates
- Spend less time invoicing and chasing payments
Track expenses on your phone
No more hunting for old receipts! When you stop for gas or pick up supplies, use your phone to snap the receipt and capture the details automatically. Likewise, log your travel mileage from the road. Xero then categorizes every expense so they’re ready for your IRS tax deductions.
- The Xero Me app works on iOS and Android devices
- Record your business expenses by photographing receipts and logging your mileage for every journey
- Ask your team to do the same for an efficient way to handle expenses
Connect your scheduling tools to Xero
Design Xero to work for you. Use Xero’s essential accounting tools, then add third-party apps for your industry-specific needs from the Xero App Store. All the data flows back into Xero so you get smooth workflows and one set of accurate records.
- Over 1000 apps for advanced scheduling, CRM, billing, HR, inventory, time tracking, and more
- It’s easy to connect apps – no tech experience needed
- Xero customers who sync app integrations report a 26% average boost in productivity
Reconcile your books in minutes, not hours
Connect your business bank accounts to Xero so your data flows in regularly. Xero then helps you match transactions for up-to-date books in minimal time.
- Xero connects to over 21,000 financial institutions, including major US banks like Chase and Bank of America
- You can also import your transactions manually – a PDF bank statement takes less than 35 seconds to upload
- Xero’s automated reconciliation tool suggests transaction matches
- JAX (in beta) reconciles transactions for you when it’s highly confident (available on the Growing plan and above)
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Early
for the first 6 months
Then $25 per month
An easy financial foundation - track cash flow with the essentials.
- Send quotes and 20 invoices†
- Accept online invoice payments^
- 5 bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with basic graphs
- 30 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
Growing
for the first 6 months
Then $55 per month
Go beyond the basics - automate tasks and access performance dashboards.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Auto-reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 60 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Budget with smart suggestions
Forecast with clarity
Forecast with clarity
Established
for the first 6 months
Then $90 per month
Future proof your scaling business - with advanced tools and analytics.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Auto-reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 180 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Analyze KPIs and ratios
- Use multiple currencies
- Track time and costs for projects
- Employee expense and mileage claims
- Benchmark against the industry
- Make online bill payments (International)
- Budget with smart suggestions
Breeze through your pay days and compliance
Powered by Gusto, Xero streamlines your pay days – automatically calculating the pay, deductions, and benefits for every team member including contractors. And once payroll is done, Xero organizes your data for your financial reporting.
- Apply the correct sales tax for over 13,000 US tax jurisdictions with Xero’s native Avalara integration
- Automatically apply the right tax to every item on an invoice for full accuracy
- Tracking and organize your W-9 and 1099 admin for contractors
Know exactly which jobs make you money
Xero Projects (available on the Established plan) helps you make sense of your numbers, from deep-diving into your budgets to comparing the profitability of cleaning projects. That way, you can confidently decide what work to take on next.
- Get a summary of multiple projects for a quick update
- See a full breakdown of your project costs
- Spot where you’re overspending on your budgets and quote more accurately next time
FAQs on Xero’s cleaning service software
Most cleaning businesses need two types of software:
- operations tools for scheduling, dispatch, and client management
- accounting software to manage the financial side.
Xero is an all-in-one system – it gives you the accounting tools for your financial admin and the ability to connect third-party cleaning scheduling apps for industry-specific tools.
Most cleaning businesses need two types of software:
- operations tools for scheduling, dispatch, and client management
- accounting software to manage the financial side.
Xero is an all-in-one system – it gives you the accounting tools for your financial admin and the ability to connect third-party cleaning scheduling apps for industry-specific tools.
Not all cleaning jobs are equally profitable — a quick residential clean earns differently than a full commercial deep clean, and it's easy to lose track once you're juggling multiple clients and service types.
Xero Projects (available on the Established plan) lets you:
- Set a budget and quote for each job before you start
- Track time and costs as the job progresses
- Invoice directly from the project once it's done
- Tag jobs by client, location, or service type — so you can compare residential vs. commercial, or one-time vs. recurring cleans
The result is a clear view of profitability per job, so you can see which cleaning services are worth taking on more of — and which ones are quietly costing you money.
Not all cleaning jobs are equally profitable — a quick residential clean earns differently than a full commercial deep clean, and it's easy to lose track once you're juggling multiple clients and service types.
Xero Projects (available on the Established plan) lets you:
- Set a budget and quote for each job before you start
- Track time and costs as the job progresses
- Invoice directly from the project once it's done
- Tag jobs by client, location, or service type — so you can compare residential vs. commercial, or one-time vs. recurring cleans
The result is a clear view of profitability per job, so you can see which cleaning services are worth taking on more of — and which ones are quietly costing you money.
Yes. Whether you run a small residential team or a commercial janitorial crew with a mix of employees and 1099 contractors, Xero handles the compliance side for you.
- Sales tax — Xero automatically calculates accurate sales tax across 13,000+ US tax jurisdictions via its native Avalara integration, applying the right rate to every invoice item
- Payroll — powered by Gusto, Xero calculates pay, deductions, and benefits for every team member
- Contractor admin — track and organize your W-9 and 1099 paperwork in one place
Whether you're a solo operator hiring your first contractor or running a growing janitorial business, Xero scales with you without adding compliance headaches.
Yes. Whether you run a small residential team or a commercial janitorial crew with a mix of employees and 1099 contractors, Xero handles the compliance side for you.
- Sales tax — Xero automatically calculates accurate sales tax across 13,000+ US tax jurisdictions via its native Avalara integration, applying the right rate to every invoice item
- Payroll — powered by Gusto, Xero calculates pay, deductions, and benefits for every team member
- Contractor admin — track and organize your W-9 and 1099 paperwork in one place
Whether you're a solo operator hiring your first contractor or running a growing janitorial business, Xero scales with you without adding compliance headaches.
No — unlike many competing platforms that charge per seat, Xero includes unlimited general users at no extra cost. That means office staff, supervisors, or anyone helping with the books can have their own login without your subscription cost climbing as your team grows.
- Unlimited general users included, no matter how many team members need access
- Works at any size — from solo cleaners to multi-team commercial janitorial companies
- One consistent monthly plan fee, with no surprise per-seat charges as you add people
This is especially useful as you scale from a solo operation to a team of 10+ employees, where per-user pricing on other platforms can add up fast.
No — unlike many competing platforms that charge per seat, Xero includes unlimited general users at no extra cost. That means office staff, supervisors, or anyone helping with the books can have their own login without your subscription cost climbing as your team grows.
- Unlimited general users included, no matter how many team members need access
- Works at any size — from solo cleaners to multi-team commercial janitorial companies
- One consistent monthly plan fee, with no surprise per-seat charges as you add people
This is especially useful as you scale from a solo operation to a team of 10+ employees, where per-user pricing on other platforms can add up fast.
Explore useful features to run your business
Xero’s online accounting software is designed to make life easier for small businesses – anywhere, any time.
*Fees apply for other payment methods.
^March 2025 Capterra review (rated 9/10 for ease of use).