Expense software that clears the receipt pile
Buried in receipts and guessing where the cash goes? Snap a receipt and reimburse your team in minutes. Expense management software that keeps spending in plain sight.
Spend less time on your books
And have more time for the rest of your business.
Snap business expenses on your phone
You don’t need to wait until you’re back in the office to handle expenses. Claim them on the go, instead.
Simple employee reimbursements
Employees can quickly and easily snap and send expenses to get reimbursed and get their money back.
Manage expenses wherever you are
You can claim mileage and expenses from your phone, no matter where you happen to be.
88% of customers [say they] reduce business admin using Xero
*Source: survey conducted by Xero of 271 small businesses in the US using Xero, May-June 2024
Join over 5 million customers using Xero
We chose Xero because it was set up for small businesses like ours
Olive and Poppy think Xero is perfect for non-accounting experts
See how effortless expense management works
This explains everything. And in just 120 seconds.
Scan receipts and log expenses on the spot
Snap a photo of any receipt with the Xero Accounting app and attach it to your claim. Xero's document capture reads key details like the date and amount, so you're free from typing figures off crumpled paper and your records stay accurate.
See how receipt scanning works
Reimburse your team without the chase
Xero flags each claim as it comes in. You review it, approve it, and the approved claim becomes a bill you pay like any other. Every dollar flows into your ledger and cash flow forecast, so your numbers stay current.
Watch spending land in your reports
Not sure where the month's spending actually went? Tag every expense to a project or customer, and it rolls straight into your reports. You get a clearpicture of costs against budget, ready whenever you open Xero.
See how expenses feed your cash flow
Handle expenses on the road or at your desk
On the road? Create and submit a mileage claim in the Xero Me app when you use your own vehicle for work. Snap receipts and approve claims on the spot, so nothing waits for you to get back to the office.
Track mileage and calculate distances
No more manual mileage logs and guesswork. Just enter your start location and destination and the app records your journey.
Forget about receipts – snap and store receipts digitally
Business gets much easier when you can snap receipts using the Xero app. Images are stored with the expense for easy retrieval at tax time.
Manage expense claims on the go and have a happier team
Get instant alerts when your team makes a claim and approve them straight away on your mobile expense management app. Fast reimbursement mak
Fast-track expense claims with a streamlined process
Every step of the expense management process is accelerated with the Xero Me app. Fewer delays and complications save you time.
FAQs on Xero's expense software
Expense software is a digital tool that captures receipts, records claims, routes approvals, and reimburses your team, so you're not stuck with paper and spreadsheets. With Xero, expense management software lives inside your accounting, so every claim you approve updates your books and cash flow automatically.
Expense software is a digital tool that captures receipts, records claims, routes approvals, and reimburses your team, so you're not stuck with paper and spreadsheets. With Xero, expense management software lives inside your accounting, so every claim you approve updates your books and cash flow automatically.
Xero Expenses is included on the Established plan. You and your team can scan receipts, track mileage, submit and approve claims, and monitor spending as it happens. On the Early or Growing plan, upgrading to Established unlocks the full expense feature set. See how expense pricing works
Xero Expenses is included on the Established plan. You and your team can scan receipts, track mileage, submit and approve claims, and monitor spending as it happens. On the Early or Growing plan, upgrading to Established unlocks the full expense feature set. See how expense pricing works
Snap a photo of the receipt with the Xero Accounting app and attach it to your claim; Xero's document capture reads key details like the date and amount to save you typing. The image is stored with the accounting entry, so every claim keeps its proof of purchase. Find out how Hubdoc works with Xero
Snap a photo of the receipt with the Xero Accounting app and attach it to your claim; Xero's document capture reads key details like the date and amount to save you typing. The image is stored with the accounting entry, so every claim keeps its proof of purchase. Find out how Hubdoc works with Xero
Employees submit claims through Xero Me, then an approver reviews and approves them in a click. Each approved claim becomes a bill you pay like any other, or you can reimburse it through Xero payroll, and the amounts flow straight into your books.
Employees submit claims through Xero Me, then an approver reviews and approves them in a click. Each approved claim becomes a bill you pay like any other, or you can reimburse it through Xero payroll, and the amounts flow straight into your books.
Tag each expense to an account code, tracking category, project, or customer as you enter it. Billable expenses can be added to the customer's next invoice, so you don't carry costs you could recover. More on business expenses in Xero
Tag each expense to an account code, tracking category, project, or customer as you enter it. Billable expenses can be added to the customer's next invoice, so you don't carry costs you could recover. More on business expenses in Xero
Xero Expenses gives you an up-to-date view of every claim, with its status, amount, and who submitted it. Filter by employee, status, or expense account, and the data flows into your accounting and reports automatically, so you always know where money is going.
Xero Expenses gives you an up-to-date view of every claim, with its status, amount, and who submitted it. Filter by employee, status, or expense account, and the data flows into your accounting and reports automatically, so you always know where money is going.
The Xero App Store offers hundreds of apps, so you can extend your expense software with the tools you already use. Xero also keeps an accurate, organized record of every expense, which keeps you organized at tax time. See tax information for businesses from the IRS
The Xero App Store offers hundreds of apps, so you can extend your expense software with the tools you already use. Xero also keeps an accurate, organized record of every expense, which keeps you organized at tax time. See tax information for businesses from the IRS
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Early
for the first 3 months
Then $27 per month
An easy financial foundation - track cash flow with the essentials.
- Send quotes and 20 invoices†
- Accept online invoice payments^
- 5 bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with basic graphs
- 30 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
Growing
for the first 3 months
Then $59 per month
Go beyond the basics - automate tasks and access performance dashboards.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 60 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Budget with smart suggestions
- Auto-reconcile transactions
Forecast with clarity
Forecast with clarity
Established
for the first 3 months
Then $97 per month
Future proof your scaling business - with advanced tools and analytics.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 180 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Analyze KPIs and ratios
- Use multiple currencies
- Track time and costs for projects
- Employee expense and mileage claims
- Benchmark against the industry
- Make online bill payments (International)
- Budget with smart suggestions
- Auto-reconcile transactions
*Fees apply for other payment methods.