Trucking accounting software that keeps you rolling
Spend less time on books and more time on the road. Invoice loads and track fuel from your phone, and see exactly what every mile earns. Stay tax-ready without the paperwork pile.
Everything you need to run the books between loads
See how Xero helps you handle the admin and understand your numbers, wherever the job takes you.
Cut hours off your bookkeeping
Automated bank feeds and easy document uploads pull your transactions in and keep your records up to date.
Know where your business is heading
Live insights and cash flow forecasts track your performance, so you can make faster, smarter decisions.
Your business in your pocket
The Xero Accounting app puts invoicing and reporting in your hand for easier business management on the go.
Invoice loads and get paid on time
Send professional invoices from the cab as soon as a load is done. Set automated reminders so payments don't slip, and give customers more ways to pay so you get paid on time. Your cash flow stays steady between hauls.
See how online invoicing works in Xero
Snap fuel and expense receipts on the road
When you're between loads, receipts and bills can be captured in seconds with the Xero Accounting app. Snap a photo at the pump and Xero saves the details, so your records stay tax-ready all year.
Track profit by load and cost per mile
Which loads make money, and which ones cost you? Real-time reports and dashboards show income against fuel and running costs, so you can see the return on each load and route. Cash flow forecasts help you plan for slow weeks and big repairs.
Let JAX speed up your reconciliation!
Automated bank feeds bring your transactions straight into Xero. JAX, the Xero AI financial superagent, matches high-confidence transactions for you, while you keep the final say. Your books stay accurate and up to date without the late-night data entry.
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Early
for the first 6 months
Then $25 per month
An easy financial foundation - track cash flow with the essentials.
- Send quotes and 20 invoices†
- Accept online invoice payments^
- 5 bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with basic graphs
- 30 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
Growing
for the first 6 months
Then $55 per month
Go beyond the basics - automate tasks and access performance dashboards.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Auto-reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 60 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Budget with smart suggestions
Forecast with clarity
Forecast with clarity
Established
for the first 6 months
Then $90 per month
Future proof your scaling business - with advanced tools and analytics.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Auto-reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 180 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Analyze KPIs and ratios
- Use multiple currencies
- Track time and costs for projects
- Employee expense and mileage claims
- Benchmark against the industry
- Make online bill payments (International)
- Budget with smart suggestions
Connect the trucking apps you already use
Run your dispatch, International Fuel Tax Agreement (IFTA), and transportation management system (TMS) tools alongside Xero. The Xero App Store connects hundreds of third-party integrations built for trucking, so your data flows between the apps you rely on and your accounting stays in sync.
Explore the Xero App Store
Work with your accountant in real time
Add your bookkeeper or accountant as an unlimited general user at no extra cost, and share the same up-to-date numbers at the same time. When a question comes up, round-the-clock support from Xero experts is ready to help.
See Xero's accounting software for small businesses
FAQs on Xero's trucking accounting software?
The best fit depends on how you run your business, but Xero suits owner-operators and small fleets well. It brings invoicing, expense tracking, bank reconciliation, and real-time reporting together in one place, so you can watch profitability and stay tax-ready. Flexible plans let you start small and add features as your fleet grows.
The best fit depends on how you run your business, but Xero suits owner-operators and small fleets well. It brings invoicing, expense tracking, bank reconciliation, and real-time reporting together in one place, so you can watch profitability and stay tax-ready. Flexible plans let you start small and add features as your fleet grows.
Many truckers pair general accounting software like Xero with trucking-specific tools for dispatch, fuel tax, and load management. Xero keeps the core books in order, and you can add the extras you need from the Xero App Store.
Many truckers pair general accounting software like Xero with trucking-specific tools for dispatch, fuel tax, and load management. Xero keeps the core books in order, and you can add the extras you need from the Xero App Store.
Yes. Xero covers the everyday bookkeeping that keeps a trucking business running:
- Invoicing loads and sending automated reminders
- Capturing fuel and expense receipts from your phone
- Reconciling bank transactions with help from JAX
- Reporting on profit, cash flow, and performance in real time
Yes. Xero covers the everyday bookkeeping that keeps a trucking business running:
- Invoicing loads and sending automated reminders
- Capturing fuel and expense receipts from your phone
- Reconciling bank transactions with help from JAX
- Reporting on profit, cash flow, and performance in real time
Xero tracks your fuel purchases and expenses, which gives you the records you need at fuel-tax time. Xero does not calculate IFTA itself, but you can connect dedicated IFTA and fuel-tax apps through the Xero App Store and work with an advisor to file. This keeps your mileage and fuel data in one place.
Xero tracks your fuel purchases and expenses, which gives you the records you need at fuel-tax time. Xero does not calculate IFTA itself, but you can connect dedicated IFTA and fuel-tax apps through the Xero App Store and work with an advisor to file. This keeps your mileage and fuel data in one place.
Absolutely. The Xero Accounting app lets you snap fuel and expense receipts from the cab, so records upload while the details are fresh. Everything syncs to your account, ready for reconciliation and tax time.
Absolutely. The Xero Accounting app lets you snap fuel and expense receipts from the cab, so records upload while the details are fresh. Everything syncs to your account, ready for reconciliation and tax time.
Use Xero's profit and loss report with tracking categories set up per truck or route to compare which lanes actually pay. Up-to-the-minute reports let you weigh income against fuel and running costs on any job, and you can check plans and pricing to match the reporting you need as your fleet grows.
Use Xero's profit and loss report with tracking categories set up per truck or route to compare which lanes actually pay. Up-to-the-minute reports let you weigh income against fuel and running costs on any job, and you can check plans and pricing to match the reporting you need as your fleet grows.
Definitely. You can add your accountant or bookkeeper as an unlimited general user at no extra cost. You both work from the same up-to-date numbers at the same time, which makes collaboration and tax prep simpler.
Definitely. You can add your accountant or bookkeeper as an unlimited general user at no extra cost. You both work from the same up-to-date numbers at the same time, which makes collaboration and tax prep simpler.
Xero offers flexible monthly plans, so you can pick the one that fits your business and change it as you grow.
Xero offers flexible monthly plans, so you can pick the one that fits your business and change it as you grow.
Explore related Xero solutions
If you run mixed operations, these Xero pages cover the neighboring parts of your business.
Accounting software for transportation
Accounting software for logistics
Small business accounting software
Explore useful features to run your business
Xero’s online accounting software is designed to make life easier for small businesses – anywhere, any time.
*Fees apply for other payment methods.