Childcare accounting software for growing providers
Running a daycare means juggling tuition, expenses, and taxes. Xero keeps your finances organized so you can focus on the children in your care.
Bill families, pay your team, and manage your daycare finances
Xero brings invoicing, bill payments, and payroll together so you spend less time on admin.
Send tuition invoices and get paid on time
Create professional invoices, give families more ways to pay, and let automated reminders do the chasing for you.
Manage bills with accuracy and control
Xero automates bill entry, flags duplicates, and tracks due dates, giving you security and peace of mind.
Pay your childcare staff in one place
Run US payroll powered by Gusto. Stay IRS-compliant and pay teachers and aides on schedule.
Invoice families and collect tuition online
Customize invoices for weekly or monthly tuition, then let families pay by card or bank transfer. Automated reminders follow up for you. Xero customers who use online invoice payments get paid up to twice as fast.
Pay and get paid.
Track daycare expenses and receipts
Snap receipts for craft supplies, snacks, and other costs. Xero stores and categorizes them so your records stay organized for tax season.
See how accounting software keeps your finances in order.
See your cash flow in real time
Bank feeds pull in transactions automatically. JAX can reconcile high-confidence matches while you keep the final say, giving you an up-to-date view of every dollar coming in and going out.
Pay bills for your childcare center
Xero automates bill entry, flags duplicates, and tracks due dates. Online bill payments powered by Melio include free standard ACH on all US plans.
Explore online bill payments for your daycare.
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Early
for the first 6 months
Then $25 per month
An easy financial foundation - track cash flow with the essentials.
- Send quotes and 20 invoices†
- Accept online invoice payments^
- 5 bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with basic graphs
- 30 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
Growing
for the first 6 months
Then $55 per month
Go beyond the basics - automate tasks and access performance dashboards.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Auto-reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 60 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Budget with smart suggestions
Forecast with clarity
Forecast with clarity
Established
for the first 6 months
Then $90 per month
Future proof your scaling business - with advanced tools and analytics.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Auto-reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 180 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Analyze KPIs and ratios
- Use multiple currencies
- Track time and costs for projects
- Employee expense and mileage claims
- Benchmark against the industry
- Make online bill payments (International)
- Budget with smart suggestions
Connect the apps you already use
The Xero App Store offers 1,000+ integrations, including childcare management tools. Keep using the software you love while Xero handles the accounting.
Visit the Xero App Store.
Stay tax-ready all year
Generate reports and keep tidy records so tax season is stress-free. Xero calculates sales tax via Avalara on invoices and supports 1099 contractor reporting.
Review IRS resources for businesses anytime.
FAQs on childcare accounting software
Childcare accounting software helps daycare owners track tuition income, log expenses, reconcile bank transactions, and prepare for tax season in one platform. It replaces spreadsheets with automated tools so you spend less time on bookkeeping.
Childcare accounting software helps daycare owners track tuition income, log expenses, reconcile bank transactions, and prepare for tax season in one platform. It replaces spreadsheets with automated tools so you spend less time on bookkeeping.
Look for software that offers online invoicing for tuition, expense tracking, bank reconciliation, and payroll. 91% of Xero customers agree Xero is easy to use (Xero survey of 2,634 small businesses, May–June 2024).
Look for software that offers online invoicing for tuition, expense tracking, bank reconciliation, and payroll. 91% of Xero customers agree Xero is easy to use (Xero survey of 2,634 small businesses, May–June 2024).
Yes. Xero lets you customize invoices for weekly or monthly tuition, offer families multiple payment options, and send automated reminders when payments are due.
Yes. Xero lets you customize invoices for weekly or monthly tuition, offer families multiple payment options, and send automated reminders when payments are due.
Open a separate bank account for your daycare, record all tuition income and expenses, and reconcile transactions regularly. Cloud-based accounting software keeps your records accessible from anywhere.
Open a separate bank account for your daycare, record all tuition income and expenses, and reconcile transactions regularly. Cloud-based accounting software keeps your records accessible from anywhere.
Yes. Xero is built for small businesses with 1–20 employees. Access your accounts on any device, send invoices on the go, and add unlimited users at no extra cost.
Yes. Xero is built for small businesses with 1–20 employees. Access your accounts on any device, send invoices on the go, and add unlimited users at no extra cost.
Xero organizes income and expense records so you can generate reports quickly. It calculates sales tax via Avalara on invoices and supports 1099 contractor reporting for staff you pay as independent contractors.
Xero organizes income and expense records so you can generate reports quickly. It calculates sales tax via Avalara on invoices and supports 1099 contractor reporting for staff you pay as independent contractors.
Yes. Snap photos of receipts in the Xero app, and Xero stores and categorizes them. You can track supplies, food costs, and other everyday expenses in one place.
Yes. Snap photos of receipts in the Xero app, and Xero stores and categorizes them. You can track supplies, food costs, and other everyday expenses in one place.
Yes. Xero offers US payroll powered by Gusto. It handles paychecks, tax filings, and IRS compliance so you can pay teachers and aides on time.
Yes. Xero offers US payroll powered by Gusto. It handles paychecks, tax filings, and IRS compliance so you can pay teachers and aides on time.
Explore useful features to run your business
Xero’s online accounting software is designed to make life easier for small businesses – anywhere, any time.
*Fees apply for other payment methods.