Xero’s free timesheet calculator
Work out your employees’ total hours with Xero’s time card calculator. Just enter the numbers for fast, accurate calculations, ready for your payroll and to track your productivity. The editable calculator can be used for each employee or project.
- Factor in a daily break and any non-billable hours
- Calculate the total working hours for each week or the whole month
- Save the spreadsheet for your payroll records
Download the free time card calculator
This tool calculates total employee hours to give you accurate records. Fill in the form to get your timesheet as an editable spreadsheet.
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Early
for the first 3 months
Then $27 per month
An easy financial foundation - track cash flow with the essentials.
- Send quotes and 20 invoices†
- Accept online invoice payments^
- 5 bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with basic graphs
- 30 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Track income and expenses
- Free expert setup help
Growing
for the first 3 months
Then $59 per month
Go beyond the basics - automate tasks and access performance dashboards.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 60 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Budget with smart suggestions
- Auto-reconcile transactions
- Track income and expenses
- Free expert setup help
Forecast with clarity
Forecast with clarity
Established
for the first 3 months
Then $97 per month
Future proof your scaling business - with advanced tools and analytics.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 180 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Analyze KPIs and ratios
- Use multiple currencies
- Track time and costs for projects
- Employee expense and mileage claims
- Benchmark against the industry
- Make online bill payments (International)
- Budget with smart suggestions
- Auto-reconcile transactions
- Track income and expenses
- Free expert setup help
The benefits of this timesheet calculator
No two days are the same in your business. Your employees work different hours and take different breaks. Calculating their total hours can then be a job in itself – one that’s prone to errors and fiddly admin. This payroll timesheet calculator simplifies the task for you.
Track time accurately
Automatic calculations allow for breaks and non-billable hours.
Ask employees to fill out their timesheet
Save yourself the admin time.
Track billable hours for each project
Show clients who spent time doing what.
Reduce payroll mistakes
Keep a clear account of who worked which hours each week.
Comply with regulations
Keep digital records of your employee hours and breaks.
Features of this time card calculator
This free tool offers one digital place to manage your time tracking, making payroll calculations quick. You’ll enjoy:
A simple design
Use the calculator straight away – no setup needed.
Accurate calculations as part of a timesheet
Streamline the job of logging hours for payroll.
Include breaks and non-billable hours
Flexibility across your team.
A reusable template
Save it to your device or computer.
How to use the timesheet calculator
Download the editable calculator to your computer or mobile device.
Download the editable calculator to your computer or mobile device.
Enter the start and end times for each day, allowing for a break and any non-billable hours. Hours will automatically be calculated.
Enter the start and end times for each day, allowing for a break and any non-billable hours. Hours will automatically be calculated.
See your employee’s total worked hours for each week and for the whole month. Save the spreadsheet and use a new blank version for your next employee or project. It’s a good idea to keep all your timesheets in a secure, central place – it’s an important part of accurate bookkeeping and will make it easier to comply with local labor laws.
Compliance assistance from the Department of LaborSee your employee’s total worked hours for each week and for the whole month. Save the spreadsheet and use a new blank version for your next employee or project. It’s a good idea to keep all your timesheets in a secure, central place – it’s an important part of accurate bookkeeping and will make it easier to comply with local labor laws.
Compliance assistance from the Department of Labor
FAQs on the timesheet calculator
For a small business, time tracking is an important part of managing your team’s productivity. By keeping track of employee hours and attendance, you’re making sure everyone is doing the work you’ve hired them for, and keeping accurate records too. That way, you comply with labor laws and record information about your project costs. Be sure to name and date each file to be able to generate reports on a weekly or monthly basis.
For a small business, time tracking is an important part of managing your team’s productivity. By keeping track of employee hours and attendance, you’re making sure everyone is doing the work you’ve hired them for, and keeping accurate records too. That way, you comply with labor laws and record information about your project costs. Be sure to name and date each file to be able to generate reports on a weekly or monthly basis.
Yes. Enter the employee’s non-billable hours each day and the timesheet calculator subtracts these from their total worked hours for you. This way, you can record non-billable hours for your own purposes – such as payroll and productivity tracking – but exclude them for working out what to charge your client.
Yes. Enter the employee’s non-billable hours each day and the timesheet calculator subtracts these from their total worked hours for you. This way, you can record non-billable hours for your own purposes – such as payroll and productivity tracking – but exclude them for working out what to charge your client.
Certainly. Xero’s tool lets you enter start and finish times for, say, the morning, and then again for the afternoon. Use the timesheet calculator – with lunch or coffee breaks factored in – to give you accurate calculations for your payroll and client records.
Certainly. Xero’s tool lets you enter start and finish times for, say, the morning, and then again for the afternoon. Use the timesheet calculator – with lunch or coffee breaks factored in – to give you accurate calculations for your payroll and client records.
Consider things like the number of employees you have and how complicated their working hours tend to be. Is Xero’s free tool enough, or do you need something more sophisticated, such as time-tracking software for small businesses? Also think about any industry-specific requirements you need – for example, to record project expenses.
Read more about time tracking softwareConsider things like the number of employees you have and how complicated their working hours tend to be. Is Xero’s free tool enough, or do you need something more sophisticated, such as time-tracking software for small businesses? Also think about any industry-specific requirements you need – for example, to record project expenses.
Read more about time tracking softwareA timesheet calculator is a simple tool to calculate someone’s total worked hours. A pay stub is a relatively complex document that shows an employee their pay information, including any tax deductions and workplace benefits. Both are important for small business owners to ensure accurate payroll processing and compliance with local labor laws.
A timesheet calculator is a simple tool to calculate someone’s total worked hours. A pay stub is a relatively complex document that shows an employee their pay information, including any tax deductions and workplace benefits. Both are important for small business owners to ensure accurate payroll processing and compliance with local labor laws.
Streamline your pay runs with Xero
While Xero’s handy tools and timesheets make your business life easier, Xero’s cloud-based software streamlines your entire payroll process too. It works with Gusto to manage pay and deductions so that everybody wins. Xero software with Gusto:
- Calculates pay, tax, and deductions for you
- Lets you file your pay runs online
- Syncs payroll data in Xero as bills
More templates for your business
Free invoice template
Download the web’s simplest invoice template and use it over and over and over again.
Free cash flow projection template
Download a free cash flow projection template. And learn how Xero software makes forecasting easier.
Free expense report template
Download a free expense report template. And learn how Xero simplifies managing and tracking expenses.
Disclaimer
Xero does not provide accounting, tax, business or legal advice. This calculator has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.
*Fees apply for other payment methods.