Xero inventory accounting software for your US business
Looking after your inventory is simple with Xero. Built-in features and automations help you track your stock using real-time data. And an upgrade to Xero Inventory Plus – and third-party apps – lets you build accounting software with inventory management to suit your unique needs.
Why manage your accounting and inventory together
A single system is the foundation for healthy finances.
Streamlined operations
Managing your orders, sales, and stock in one place saves you from switching between tools, spreadsheets, and paper.
Stronger cash flow
A smooth, connected process helps you get your invoicing done – and the money in the bank.
Reliable financial reporting
Factoring in your latest sales and purchase orders means your financial reports are up to date.
88% of customers agree Xero is easy to use
*Source: survey conducted by Xero of 271 small businesses in the US using Xero, May-June 2024
Streamline your operations with Xero
Want to do less admin? When you add an item to an online purchase order or invoice, Xero inventory and bookkeeping software automatically updates your stock levels. You skip the manual data entry, eliminate errors, and get on with your day. That’s a win!
- Track up to 4000 items by quantity and value
- See instant updates to your Xero stock levels as soon as you create an invoice or purchase order
- Quickly create invoices with Xero’s auto-populated item descriptions and prices, and send directly from the software
Boost your cash flow
Xero’s online inventory and accounting software strengthens your cash flow in two big ways. First, Xero helps optimize your stock levels, whether spotting your most popular items or running a detailed report. Second, Xero’s popular digital payment options help you get paid sooner.
- Free up capital by ordering the right amount of stock, avoiding wastage and storage costs
- Get paid sooner by offering customers a choice of payment methods, like Apple Pay and direct debit
- Regularly reconcile your bank statement with Xero’s automation for a quick, accurate view of your cash flow
Sharpen your financial reporting
Everything starts with reliable numbers. Let Xero automatically calculate your cost of goods sold (COGS) for accurate figures every time. Find the value of your unsold stock reflected in your balance sheet. And keep all this data securely in the cloud.
- Xero’s accounting software with inventory tracking integrates your data for simpler financial reporting
- Reports help explain your financial performance so you can set goals and budgets
- Data visualizations in your reports, like pie charts and line graphs, clarify trends in your data and reveal hidden insights
Make better business decisions
Xero inventory accounting software shares the information you need so you always know what to order and when. Real-time data keeps you up to date with your stock levels. And past sales info lets you identify your best-selling items and seasonal patterns.
- Make more-informed decisions when buying new stock
- Develop a sales strategy based on hard data
- Predict your sales for the upcoming months and plan ahead
Life before Xero was a nightmare. Using a spreadsheet took a ridiculous amount of time.
Ryan is no longer dogged by paperwork.
Easier compliance for your US business
Xero has the tools for the job
Xero simplifies US business compliance with built-in tools for accurate tax reporting, organized recordkeeping, and anytime, anywhere access to your financial data.
- Automatic calculations for accurate COGS and tax reporting to the IRS
- Secure cloud storage for your financial records, including your receipts, invoices, and expenses
- Cloud-based access so you can pull up your records wherever you have an internet connection
How Xero supports your small business finances
Let’s take a closer look at Xero’s accounting features.
Bank reconciliation
Automatically import and categorize your bank transactions, giving you a real-time view of your cash flow.
Find out more about Xero bank reconciliationsInvoicing and payments
Quickly create and send invoices, track whether they’ve been opened, and accept online card payments.
Here’s info on accepting online payments with XeroBills and expenses
Stress less over bills! Easily check which amounts are due and automate your bill entry.
Learn how Xero helps with billingFinancial reporting
Get clear on how your business is doing with profit and loss reports, balance sheets, and cash flow statements.
See more about running reports with Xero
Apps to integrate with Xero
Xero software integrates seamlessly with a range of third-party apps – from apps that track your inventory across multiple locations to more specialized, comprehensive financial reporting.
Data flows between Xero and apps
This means you always have the most up-to-date numbers at hand.
Apps cater for different industries
Find apps for your industry manufacturers and project managers.
No technical experience needed
Don’t worry – it’s simple to add or delete an app from your Xero organization.
Take a look at the inventory options in the Xero App Store
Plans to suit your business
All pricing plans cover the accounting essentials, with room to grow.
Early
Usually $25
Now $2.50
USD per month
Save $135 over 6 months
Growing
Usually $55
Now $5.50
USD per month
Save $297 over 6 months
Established
Usually $90
Now $9
USD per month
Save $486 over 6 months
FAQs on Xero inventory and accounting software for small businesses
Because it simplifies your operations, saving you time and money. By integrating your accounting and inventory, you don’t need to work across different tools and platforms. This saves you manual data entry and mistakes, and gives you a single source for all your financial information. It’s then much easier to gain insights and make confident decisions for your purchasing and sales.
Because it simplifies your operations, saving you time and money. By integrating your accounting and inventory, you don’t need to work across different tools and platforms. This saves you manual data entry and mistakes, and gives you a single source for all your financial information. It’s then much easier to gain insights and make confident decisions for your purchasing and sales.
Effectively managing your inventory lowers your cost of goods sold (COGS) and increases your gross profit. Knowing how much of each product to stock also reduces holding costs by reducing obsolescence (old products you can no longer sell), and keeping just enough product to meet demand without overspending. This frees up your capital, directly boosting your cash flow and profitability.
Effectively managing your inventory lowers your cost of goods sold (COGS) and increases your gross profit. Knowing how much of each product to stock also reduces holding costs by reducing obsolescence (old products you can no longer sell), and keeping just enough product to meet demand without overspending. This frees up your capital, directly boosting your cash flow and profitability.
Xero’s built-in features let you track individual inventory items by quantity and value; automate COGS calculations upon sale; and maintain an accurate inventory asset account on your balance sheet. This all adds up to a solid foundation for your inventory accounting.
Xero’s built-in features let you track individual inventory items by quantity and value; automate COGS calculations upon sale; and maintain an accurate inventory asset account on your balance sheet. This all adds up to a solid foundation for your inventory accounting.
You can’t use FIFO (first in, first out) or Average Cost to value your inventory with Xero’s core software. But you can easily add third-party apps to Xero to perform these functions, including more detailed tracking and reporting for specific valuation requirements. For instance, the EMERGE app offers FIFO costing management.
Here’s more on the EMERGE appYou can’t use FIFO (first in, first out) or Average Cost to value your inventory with Xero’s core software. But you can easily add third-party apps to Xero to perform these functions, including more detailed tracking and reporting for specific valuation requirements. For instance, the EMERGE app offers FIFO costing management.
Here’s more on the EMERGE appThe Xero App Store has a range of inventory management apps that extend Xero’s in-built features. These apps have tools like multi-location tracking, barcode scanning, detailed inventory forecasting, batch tracking, and advanced reporting. They connect directly to your Xero accounting data to form online accounting software with inventory management to meet your needs precisely.
The Xero App Store has a range of inventory management apps that extend Xero’s in-built features. These apps have tools like multi-location tracking, barcode scanning, detailed inventory forecasting, batch tracking, and advanced reporting. They connect directly to your Xero accounting data to form online accounting software with inventory management to meet your needs precisely.
It’s easy: just integrate your Xero organization with a third-party app. With bookkeep, for instance, you can manage multi-location operations and other complex inventory scenarios.
Check out the bookkeep appIt’s easy: just integrate your Xero organization with a third-party app. With bookkeep, for instance, you can manage multi-location operations and other complex inventory scenarios.
Check out the bookkeep app
Get one month free
Sign up to any Xero plan, and we will give you the first month free.