Company mileage claims, sorted from your phone
Swap paper logbooks for mileage claims on your phone. Enter your start and end points, and Xero works out the distance. Approve claims on the go and see all your team's claims together.
Streamline mileage logs and expense claims
The Xero Me app gives you one smooth system for recording and managing your business mileage.
Record your mileage in the app
Enter your journey’s start and end points. Xero automatically calculates and logs the mileage for your records.
Approve expenses in a few taps
Handle expense claims from your phone to reimburse yourself and your employees with minimum fuss.
Manage your spending on work trips
Stay in control of your project costs with reports and analytics on your mileage expenses.
Up to 30% less than QuickBooks. Equally powerful.‡
Log company mileage from your phone
Tired of jotting down odometer readings? Open Xero Me and create a mileage log claim whenever you use your own vehicle for work. Save it for later or submit it for approval, so you can run your business, not your books.
- Log trips on the go with Xero Me for iOS and Android
- Photograph gas or charging receipts and attach them to your claim
- Submit claims from your phone or the web
Approve company mileage claims on the go
Once a mileage claim is submitted, your approver can give it the nod from wherever they are. Approval creates a bill in Xero, so you can see what you owe each person at a glance. Pay from your bank, record the payment in Xero, and you’re done!
- Set roles for your team
- Make people submitters, approvers, or admins, and let admins pick the accounts for mileage claims
- Approve on the go Say yes or no to claims in the Xero Me app
- Record payment against the bill
- Mark the bill as paid in Xero once you've arranged the bank transfer
Keep a record of every company mileage claim
Every mileage claim stays in Xero with its attached receipts, so your records are organized for tax time. Export the Expense Claim Detail report to PDF or a spreadsheet whenever you need it.
- Keep a digital record of every claim
- Store receipt images alongside each claim
- Pull reports whenever you need them
See what company travel really costs
Filter mileage claims by employee, status, and account with expense analytics. Connect claims to a project to see what each job costs in travel. With every claim in one place, you can keep travel budgets on track.
- Filter by employee or account
- See the total value of claims by employee and the accounts they're categorized to
- Connect claims to projects
- See what each job costs in travel
Track business mileage automatically with GPS apps
Prefer automatic tracking? The Xero App Store offers hundreds of third-party integrations, including GPS mileage apps such as TripLog that log trips for you. Trip data syncs with Xero, so your mileage claims stay up to date without manual entry.
- Connect a GPS mileage app such as TripLog
- Let GPS log your business trip mileage automatically
- Keep trip data flowing into Xero
FAQs on company mileage
Create a mileage claim in Xero Me, the Xero expenses app for iOS and Android, by entering your journey's start and end points. Xero calculates the distance, and you submit the claim for approval from your phone or the web.
Create a mileage claim in Xero Me, the Xero expenses app for iOS and Android, by entering your journey's start and end points. Xero calculates the distance, and you submit the claim for approval from your phone or the web.
For 2026, the IRS business standard mileage rate is 72.5 cents per mile from January 1 to June 30, and 76 cents per mile from July 1 to December 31. Confirm the latest figures on the IRS standard mileage rates page, then share your chosen rate with your team before they submit business mileage claims in Xero.
For 2026, the IRS business standard mileage rate is 72.5 cents per mile from January 1 to June 30, and 76 cents per mile from July 1 to December 31. Confirm the latest figures on the IRS standard mileage rates page, then share your chosen rate with your team before they submit business mileage claims in Xero.
It depends on where you operate as reimbursement policies vary between businesses. Check federal and state rules with your accountant or advisor, then keep every approved claim on record in Xero.
It depends on where you operate as reimbursement policies vary between businesses. Check federal and state rules with your accountant or advisor, then keep every approved claim on record in Xero.
A company mileage log should include these details for each business trip:
• the date
• the destination and business purpose
• the business miles driven
• supporting receipts
Xero stores each claim with its receipt images. For the full list of records to keep, see the IRS guide to travel and car expenses.
A company mileage log should include these details for each business trip:
• the date
• the destination and business purpose
• the business miles driven
• supporting receipts
Xero stores each claim with its receipt images. For the full list of records to keep, see the IRS guide to travel and car expenses.
Here's how a mileage claim moves through Xero:
1. An admin gives the employee submitter access in Xero Expenses.
2. The employee creates a mileage claim in Xero Me or on the web.
3. An approver approves or declines the claim.
4. Each approved claim creates a bill, ready for you to record payment.
See how claims fit your wider spending with business expense software from Xero.
Here's how a mileage claim moves through Xero:
1. An admin gives the employee submitter access in Xero Expenses.
2. The employee creates a mileage claim in Xero Me or on the web.
3. An approver approves or declines the claim.
4. Each approved claim creates a bill, ready for you to record payment.
See how claims fit your wider spending with business expense software from Xero.
Absolutely. Connect a GPS mileage app such as TripLog through the Xero App Store, and it logs your trips automatically. You can also create claims in Xero Me by entering your start and end points.
Absolutely. Connect a GPS mileage app such as TripLog through the Xero App Store, and it logs your trips automatically. You can also create claims in Xero Me by entering your start and end points.
Definitely. Connect expense claims to a project in Xero to track spending and charges to a customer. Project reports then show each project's cost and profitability.
Definitely. Connect expense claims to a project in Xero to track spending and charges to a customer. Project reports then show each project's cost and profitability.
Expense and mileage claims are included in selected Xero plans. Compare what each plan includes on the pricing page.
Expense and mileage claims are included in selected Xero plans. Compare what each plan includes on the pricing page.
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Early
for the first 6 months
Then $27 per month
An easy financial foundation - track cash flow with the essentials.
- Send quotes and 20 invoices†
- Accept online invoice payments^
- 5 bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with basic graphs
- 30 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
Growing
for the first 6 months
Then $59 per month
Go beyond the basics - automate tasks and access performance dashboards.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 60 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Budget with smart suggestions
- Auto-reconcile transactions
Forecast with clarity
Forecast with clarity
Established
for the first 6 months
Then $97 per month
Future proof your scaling business - with advanced tools and analytics.
- Send invoices and quotes
- Accept online invoice payments^
- Automate bill entry and track bills
- Reconcile bank transactions
- Smart Document Capture
- View real-time reports
- W-9 + 1099 management
- Sales tax
- Visualize performance with graphs
- 180 day cash flow forecast
- Make online bill payments (Domestic - Free ACH)
- Make online bill payments (Cross Border)
- Customize performance dashboards
- Tailored financial health scorecards
- Analyze KPIs and ratios
- Use multiple currencies
- Track time and costs for projects
- Employee expense and mileage claims
- Benchmark against the industry
- Make online bill payments (International)
- Budget with smart suggestions
- Auto-reconcile transactions
I was surprised by how easy it was
Xero gives Verdure Surf confidence to do the books
‡Based on published list prices for software subscription only. Features vary by plan.
*Fees apply for other payment methods.