Simplify your expenses with Xero business expense software
Got a mix of paper receipts and business expenses on spreadsheets? No problem! Xero’s cloud-based expense management software handles everything in one place so you get a full picture of your spending without the hassle.
Track expenses from anywhere
Traveling? With a client? Easily record and manage your expenses on the spot.
Automate your expense reports
Get a detailed breakdown of your expenses – including who bought what and when – without the data entry.
Add powerful apps to Xero
Extend what you can do with Xero, from deeper analysis of spending to advanced data processing.
What is expense management software?
Expense management software helps you track all your business costs – everything from that coffee on the road to the new chairs you ordered for the office. With Xero, you can log and organize every purchase to track your cash flow in real time, and keep online records for your finances.
Deal with receipts straight away with Hubdoc
Don’t wait until you’re back in the office to log your business expenses. Use the Xero Accounting app on your mobile to snap the paper receipt, and Hubdoc automatically extracts the key details and updates your books in Xero. That’s less data entry and more accuracy!
- Photograph, email, scan, or upload receipts and bills
- Let Hubdoc capture the amount, date, and other essential info
- Organize and store these financial records in Xero
Simplify your employee expense claims
Save time on your team’s expenses – let Xero’s online expense management fast-track the process. Staff submit their claims with the Xero Me mobile app, ready for you to approve with a single click. No more paperwork or chasing up – just a digital system for quick reimbursements.
- Photograph, email, scan, or upload receipts and bills
- Let Hubdoc capture the amount, date, and other essential info
- Organize and store these financial records in Xero
Track your mileage for easy tax deductions
Traveling for work? The Xero Me app spares you from filling out manual logs for each journey. A built-in mileage tracker does the calculations for you – just enter the start and end points, and Xero records the distance automatically. That way, you can focus on the job, not the admin!
- Assign mileage expenses to specific projects
- See the total amounts spent on travel for work
- Keep accurate records for your IRS tax deductions and filings
Make bank reconciliation easy
Connecting your bank account to Xero so your transactions automatically flow into the software. Xero’s AI-powered tool then suggests matches for you to approve. Zip through your bank reconciliation in just a few clicks and have full confidence in your financial records.
- Handle bank reconciliation on your mobile or laptop
- Match transactions from your bank account to expenses, invoices or bill payments in Xero
- Set up bank rules and use search tools to save time
Manage your project expenses to track your profitability
Xero’s project tracker tools give you a clear view of your project profitability for better business decisions.
Easily assign expenses to specific projects
Link each cost to a project or job, so every dollar is accounted for.
Get a clear view of your spending
Is your project on budget? See precise figures on what’s being spent and where.
Run reports for crucial insights
See which projects are most profitable and fine-tune your budgets for future work.
Here’s what else you can do with Xero’s project tracking tools
Get clear on your expenses
Run reports on your numbers in Xero for the insights you need to run your business. Get the big picture, or filter by date, employee, or type of expense to focus on the key details. Either way, see precisely what’s happening with your spending – and create data-backed business plans.
- Handle bank reconciliation on your mobile or laptop
- Match transactions from your bank account to expenses, invoices or bill payments in Xero
- Set up bank rules and use search tools to save time
Apps for extra tools and features
You do business your way – so Xero lets you customize the software with apps. These integrate with your Xero organization to adapt to the way you manage expenses – for example, by connecting with ecommerce platforms or strengthening your accounts payable.
- Handle bank reconciliation on your mobile or laptop
- Match transactions from your bank account to expenses, invoices or bill payments in Xero
- Set up bank rules and use search tools to save time
FAQs on managing expenses with Xero software
With the Xero Accounting app on your mobile, you just photograph receipts on the go and upload them to Xero for your records. Easily categorize your expenses, tag them to specific projects, and reconcile them with your bank feed transactions. This saves you the manual data entry and reduces errors.
With the Xero Accounting app on your mobile, you just photograph receipts on the go and upload them to Xero for your records. Easily categorize your expenses, tag them to specific projects, and reconcile them with your bank feed transactions. This saves you the manual data entry and reduces errors.
Look for features like mobile receipt capture, automated bank feed integration, customizable reports, and streamlined workflows for your team to claim expenses. Xero’s cloud-based software has all these features – it’s a complete system for your expenses.
Look for features like mobile receipt capture, automated bank feed integration, customizable reports, and streamlined workflows for your team to claim expenses. Xero’s cloud-based software has all these features – it’s a complete system for your expenses.
Xero lets your employees submit expense claims through the Xero Accounting mobile app, for you to approve. You can also create detailed expense reports to review company spending at any time.
Xero lets your employees submit expense claims through the Xero Accounting mobile app, for you to approve. You can also create detailed expense reports to review company spending at any time.
Absolutely. Xero helps you keep accurate financial records and a clear audit trail of all your business expenses. This gives you the documentation you need for IRS tax deductions and simplifies your tax preparation.
Absolutely. Xero helps you keep accurate financial records and a clear audit trail of all your business expenses. This gives you the documentation you need for IRS tax deductions and simplifies your tax preparation.
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