Purchase order software for US businesses
Create and send digital purchase orders in minutes. Xero’s purchase order software helps you track your orders and deliveries, and speeds up your procurement.
Modernize your purchase order process
Procurement shouldn’t be complicated. With Xero’s purchase order system, sourcing items from suppliers is simple and hassle free.
Customize your purchase orders
Tailor the layout of your purchase orders. Set up the purchase order management system with your own order numbers.
Create online purchase orders
Use templates to create a repeatable, ready-to-send purchase order. Just add the items and email them to suppliers.
Convert purchase orders into bills
Once the order is in progress, easily turn the purchase order into a trackable bill in Xero.
Tailor purchase orders to your US business
Create purchase orders that look and sound like your business. Customize templates for a personalized, professional customer experience with Xero’s purchase order system.
- Edit the layout, font, logo, and details included
- Set up the order numbers you want to use
- Adjust purchase orders to fit your business type
Shrink your admin with online purchase orders
Get orders ready faster with purchase order software that helps you prepare, send, and track orders. Say goodbye to slow purchasing processes.
- Create purchase orders from a template or by copying a previous one
- Email approved purchase orders as PDF files, or print and post them
Convert POs into bills so nothing gets missed
Purchase orders, bills, and invoices are connected in Xero, so your procurement process flows smoothly from one task to the next. Turn purchase orders into bills for payment, or into invoices to recoup costs – saving you time and reducing your admin.
- Convert purchase orders into bills when it’s time to pay suppliers
- Convert a purchase order into an invoice if you’re onselling or oncharging
Accounting software for your US small business
Run your business accounting online with Xero. Easy-to-use accounting software, designed for your small business.
- Everything in one place
- Connect to your bank
- Collaborate in real time
- Customize to suit your needs
How PO software boosts small businesses
Whether you’re implementing spending controls or automating repetitive admin, purchase order software saves you time and strengthens your pr
Streamline your POs
Use templates and existing inventory items to create POs faster – so you can put your time to work elsewhere.
Cut down on errors
Create accurate POs fast, with software that lets you fill in orders with existing client and item information
Simplify your admin
Track and manage every step of your procurement process in the cloud. See the status of all POs in one place.
Pay your bills at no extra cost
Free standard ACH bill payments are now included in Xero business plans.*
Xero was the piece in the puzzle that solved going paperless
Dan uses Xero to stay on top of the books at Old Hall Inn
Frequently asked questions
Purchase order software, like Xero, digitizes the process of creating, sending, and tracking purchase orders. It allows you to create and send digital purchase orders, and purchase order software helps you track orders and deliveries and connects purchase orders, bills, and invoices. Software like Xero helps speed up your procurement by letting you create purchase orders from templates, submit them for approval, send them to suppliers, track orders and deliveries, and convert purchase orders into bills for payment.
Purchase order software, like Xero, digitizes the process of creating, sending, and tracking purchase orders. It allows you to create and send digital purchase orders, and purchase order software helps you track orders and deliveries and connects purchase orders, bills, and invoices. Software like Xero helps speed up your procurement by letting you create purchase orders from templates, submit them for approval, send them to suppliers, track orders and deliveries, and convert purchase orders into bills for payment.
A purchase order is created by the buyer before goods or services are received. It authorizes the purchase. An invoice is issued by the supplier to request payment. In Xero, you can raise a purchase order and then convert it into a bill (supplier invoice) once the goods arrive, keeping your records linked and accurate.
A purchase order is created by the buyer before goods or services are received. It authorizes the purchase. An invoice is issued by the supplier to request payment. In Xero, you can raise a purchase order and then convert it into a bill (supplier invoice) once the goods arrive, keeping your records linked and accurate.
Purchase order systems combine features and automation to save time and simplify your procurement processes. They have features like templates, approvals, and a real-time status dashboard for your purchase orders.
Purchase order systems combine features and automation to save time and simplify your procurement processes. They have features like templates, approvals, and a real-time status dashboard for your purchase orders.
The quickest way is to use a purchase order template. Just fill in the order details and send the PO to your supplier. The smartest way is to use purchase order software that provides templates, approvals processes, and full visibility of your POs – like Xero.
The quickest way is to use a purchase order template. Just fill in the order details and send the PO to your supplier. The smartest way is to use purchase order software that provides templates, approvals processes, and full visibility of your POs – like Xero.
When evaluating purchase order software, look for templates you can customize with your branding themes, an approval workflow before POs are sent, the ability to code purchase orders to bills, sales tax handling, and mobile access for approval on the go. The most important factor for small businesses is whether the PO feature is native to your accounting software, that way data flows automatically from purchase order to bill to payment without re-entering anything.
When evaluating purchase order software, look for templates you can customize with your branding themes, an approval workflow before POs are sent, the ability to code purchase orders to bills, sales tax handling, and mobile access for approval on the go. The most important factor for small businesses is whether the PO feature is native to your accounting software, that way data flows automatically from purchase order to bill to payment without re-entering anything.
Purchase orders help create a paper trail before money is spent. They let you align costs to a period, compare what was ordered vs. what was received, and catch discrepancies before approving payment. In Xero, purchase orders feed into your bills workflow – you can code a purchase order to save time when you copy it to a new bill. This can help make it easier to reconcile supplier invoices and stay on top of outstanding commitments.
Purchase orders help create a paper trail before money is spent. They let you align costs to a period, compare what was ordered vs. what was received, and catch discrepancies before approving payment. In Xero, purchase orders feed into your bills workflow – you can code a purchase order to save time when you copy it to a new bill. This can help make it easier to reconcile supplier invoices and stay on top of outstanding commitments.
Yes. With Xero, you have full control of who can access, approve, email, and delete purchase orders through the system. Xero user roles let you specify who in your team can access what, and what they can do.
Yes. With Xero, you have full control of who can access, approve, email, and delete purchase orders through the system. Xero user roles let you specify who in your team can access what, and what they can do.
That’s simple. In Xero, you can see which orders have been sent, which have been filled and billed by the supplier, and which are unfilled – all in one place. You can also add notes to a purchase order and track and modify the delivery time.
That’s simple. In Xero, you can see which orders have been sent, which have been filled and billed by the supplier, and which are unfilled – all in one place. You can also add notes to a purchase order and track and modify the delivery time.
Yes. When you copy a purchase order to a new bill in Xero, you can edit the quantities to reflect a partial delivery. This keeps the original PO open so you can raise additional bills against it as further goods arrive, giving you an accurate view of what's been received and what's still outstanding.
Yes. When you copy a purchase order to a new bill in Xero, you can edit the quantities to reflect a partial delivery. This keeps the original PO open so you can raise additional bills against it as further goods arrive, giving you an accurate view of what's been received and what's still outstanding.
Xero's purchase order feature is built directly into the core platform, meaning POs connect seamlessly to your bills and bank reconciliation without needing an add-on. For businesses needing advanced procurement workflows – multi-level approvals, supplier portals, or purchase requisitions – Xero integrates with procurement apps in the Xero App Store.
Xero's purchase order feature is built directly into the core platform, meaning POs connect seamlessly to your bills and bank reconciliation without needing an add-on. For businesses needing advanced procurement workflows – multi-level approvals, supplier portals, or purchase requisitions – Xero integrates with procurement apps in the Xero App Store.
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FAQs about Xero in the US
Yes, Xero’s reporting and analytics capabilities help you easily prepare and submit your returns so you never miss a deadline. Your numbers will be accurate and all stored in one secure place.
See tax information for businesses from the IRS.Yes, Xero’s reporting and analytics capabilities help you easily prepare and submit your returns so you never miss a deadline. Your numbers will be accurate and all stored in one secure place.
See tax information for businesses from the IRS.Yes – Xero partners with Gusto for a full-service payroll solution. Gusto saves you time on all aspects of your payroll – including calculating employee pay and deductions – thanks to its clever automations.
Check out payroll with GustoYes – Xero partners with Gusto for a full-service payroll solution. Gusto saves you time on all aspects of your payroll – including calculating employee pay and deductions – thanks to its clever automations.
Check out payroll with GustoThe best accounting software depends on your needs. Xero’s accounting software has flexible plans so you can adjust your subscriptions to access the features you need as your business grows.
Check out Xero’s pricing plans.The best accounting software depends on your needs. Xero’s accounting software has flexible plans so you can adjust your subscriptions to access the features you need as your business grows.
Check out Xero’s pricing plans.No – Xero is based in the cloud, so all you need is an internet connection. But you need a multi-factor authentication (MFA) app to log in to Xero. MFA adds an extra layer of security by checking that it’s really you when you log in.
Learn about data protection with Xero.No – Xero is based in the cloud, so all you need is an internet connection. But you need a multi-factor authentication (MFA) app to log in to Xero. MFA adds an extra layer of security by checking that it’s really you when you log in.
Learn about data protection with Xero.Yes, the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry and for doing business in the USA.
Check out the Xero App Store.Yes, the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry and for doing business in the USA.
Check out the Xero App Store.
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