Free trucking invoice template
Running loads and chasing invoices shouldn't happen at the same time. Download this free trucking invoice template and send a professional bill in minutes.
Download the free invoice template
Fill in the form to get a blank invoice template as an editable PDF, with a how-to guide. You'll get a tax and non-tax version.
Get one month free
Sign up to any Xero plan and get started today. Spend less time on invoices and more time on the road.
Your trucking invoice template
This free template helps you create and send professional invoices in a few simple steps. It's clean, flexible, and ready to use — whether you're an owner-operator or running a small fleet.
Professional
Built for trucking and freight. All the fields you need to look credible and get paid on time.
Simple
Clean layout, open fields. Fill in your services, rates, and tax — then send it as a PDF.
Flexible
Works for linehaul, local delivery, freight, and more. Use the Description field your way.
Unique features of this Trucking template
Customizable design
Adapt the template to your preferences, to create a professional look.
Accessibility
Whether you prefer digital or printed invoices, our template offers flexibility in delivery methods.
User-friendly interface
Enjoy a hassle-free invoicing experience with our intuitive template, designed for truckers of all skill.
What's in your trucking invoice
Your template includes the key details needed to prepare and send an invoice. Here's what each section covers.
- Your company name, address (street, city, state/ZIP, country), and phone number — all in one place.
- Client company name, attention contact, and street address. Get it right and your invoice lands with the payer.
- Invoice date, invoice number, and a Reference/PO # field. Add a PO number if your customer needs one.
- Description, Quantity, Unit Price, Sales Tax % per line. Add linehaul, fuel surcharge, detention, and more.
- A dedicated Due Date field. Include a clear due date so customers know how long they have to pay.
- Use Additional Notes for payment instructions, bank details, reference numbers, or special terms.
Three steps to your next invoice
The sooner you send a complete, accurate invoice, the sooner you get paid.
Download and save
Fill in the form above to get your free PDF template. Save a copy to your device so it's ready for every job.
Fill in your details
Add your company info, client details, services, rates, and tax. Include your due date and payment terms in the notes.
Send and get paid
Email the completed invoice as a PDF. The sooner it lands in your client's inbox, the sooner the money arrives.
Get paid faster on every load
Customers regularly miss due dates, so setting clear due dates and following up on unpaid invoices can help you get paid faster. For truckers waiting on brokers and shippers, that adds up. A few simple habits can cut it down.
- Add your bank details or preferred payment method to Additional Notes. Don't make clients chase you.
When the template isn't enough
This template is a great place to start. But if you're sending invoices regularly, chasing payments, and tracking cash flow — Xero takes care of the admin so you can focus on the road.
Automated payment reminders
Set reminders once and Xero nudges your clients for you — before and after the due date.
Online payments
Add a Pay Now button so clients can pay by card, ACH debit, or digital wallet — straight from the invoice.
Invoice from your phone
Create and send invoices from the Xero Accounting app — no desk required.
Track paid and overdue invoices
See all your invoices in one place and know exactly what's outstanding at any time.
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This template is provided for informational purposes only and does not constitute legal, tax, or accounting advice. Xero recommends seeking independent advice where applicable.