Moving company invoice template
Download a free, customizable PDF invoice template built for moving companies. Add your details, list your services, set a due date, and send it to clients — all in minutes. Free to download, no sign-up required.
Download the free invoice template
Fill in the form to get a blank invoice template as an editable PDF, with a how-to guide. You'll get a tax and non-tax version.
Got your template? Try Xero
The template gets you started. Xero helps you get paid faster — automated reminders, online payments, and more, all in one place.
Look professional from day one
A clean, well-structured invoice tells clients you run a serious operation — before the job is even done. Your company name, contact details, and a clear breakdown of charges all in one professional document.
- A well-formatted invoice reduces disputes and helps clients process payment without back-and-forth.
Features of this moving company template
Customizable design
Adapt the template to your preferences, to create a professional look.
Accessibility
Whether you prefer digital or printed invoices, our template offers flexibility in delivery methods.
User-friendly interface
Enjoy a hassle-free invoicing experience with our intuitive template, designed for movers of all skill.
What's in this moving company invoice template
Here's exactly what you'll find in the template — ready for you to fill in. Every field maps to a real moving company billing need, from your business details through to the due date and notes for your client.
- Your business details
- Invoice details
- Line-item billing
- Totals, due date, and notes
What to list on your invoice
Use the line items section to list every charge clearly. Moving company invoices typically include a mix of labor, transport, and materials. Here are the most common line items to add — just enter them into the Description field of the template.
Labor / crew hours
Hourly rate × hours × crew size. Note start and stop times for transparency.
Truck and travel fee
Flat fee or per-trip charge covering the drive to and from the job location.
Packing materials
List boxes, tape, and wrap with quantities and unit costs if you supply them.
Specialty item handling
Extra charge for pianos, safes, or large appliances needing additional care or equipment.
Get paid sooner after every move
Make it easier for customers to pay on time — and simpler to follow up when they don't. A few simple habits can move the clock in your favor and keep cash flowing between jobs. These tips connect directly to the fields in your template.
Send it the same day
While the move is fresh in the client's mind — the sooner you send, the sooner the clock starts.
Set a short due date
Ensure your invoice includes a due date so clients know how long they have to pay.
Add your payment details
Use the notes field to include your bank details or payment method — don't make clients guess.
Use a unique invoice number
Number each invoice so it's easy to identify, track, and reference if there's a dispute.
Ready for something smarter?
The free template is a great starting point. But if you want to spend less time chasing payments and more time running jobs, Xero's online invoicing software does the heavy lifting for you — from automated reminders to online payments and bank reconciliation.
Automated payment reminders
Xero sends polite reminders before and after the due date — no awkward chasing required.
Multiple ways for clients to pay
Credit card, ACH debit, Apple Pay, and more — clients pay directly from the invoice.
See who's paid and who hasn't
Track all your outstanding invoices in one place — and know when clients open them.
Invoice on the go
Create and send invoices from your phone with the Xero Accounting app — anywhere, anytime.
More templates for moving companies
Invoicing sorted? Here are a few more useful templates.
Free estimate template
Download an estimate template and pitch for that next job. And learn how quoting software can make everything easier.
Free quote template
Download this free quote template and go land that next job. And learn how Xero speeds up quoting and invoicing.
Free receipt template
Acknowledge payment for absolutely anything on this receipt template. Download it once, use it a thousand times.
This template is provided for informational purposes only and does not constitute legal, tax, or accounting advice. Xero recommends seeking independent advice where applicable.