Free freelance invoice template

Leave an impression that will last and get paid fast with this easy-to-use freelance invoice template, designed by billing experts.

a blank freelance invoice template with fields for users to fill out

Designed by industry experts

Make creating, customising, and sending a freelance invoice as simple as filling out a few fields.

Efficiency in freelancing

Cut down on the time spent creating invoices by using this freelance billing template.

Streamlined calculations

Enhance your professionalism and clearly define the scope of your work with precise billing and invoicing.

Download the free freelance invoice template

Fill in the form to get a blank freelancer invoice template as an editable PDF, with how-to guide. You’ll get a tax and non-tax version.

Why use our freelance invoice template?

One of the best—and sometimes the worst—things about being a freelancer is being your own boss. On the bright side, you have the freedom to choose your clients and projects, which is fantastic. But it also means you have to wear many hats: salesperson, operations manager, and administrator. Our freelance invoice template simplifies your administrative tasks, making invoicing effortless and professional, so you can focus on what you do best.

Check out Xero for the self-employed

One of the best—and sometimes the worst—things about being a freelancer is being your own boss. On the bright side, you have the freedom to choose your clients and projects, which is fantastic. But it also means you have to wear many hats: salesperson, operations manager, and administrator. Our freelance invoice template simplifies your administrative tasks, making invoicing effortless and professional, so you can focus on what you do best.

Check out Xero for the self-employed

Creating invoices from scratch while maintaining a professional standard can be challenging. Thankfully, we've got a free freelance invoice template to make this task a lot easier.

Check out our invoicing guide for freelancers

Creating invoices from scratch while maintaining a professional standard can be challenging. Thankfully, we've got a free freelance invoice template to make this task a lot easier.

Check out our invoicing guide for freelancers

Our freelance invoice template is designed specifically with freelancers in mind. It's super easy to customize, so you can tweak it to fit your needs without starting from scratch.

Our freelance invoice template is designed specifically with freelancers in mind. It's super easy to customize, so you can tweak it to fit your needs without starting from scratch.

Features of this freelance template

Top section of a freelance invoice where supplier and customer’s details are entered.

This easy-to-use freelance template has features like space to input relevant project details, such as the job name, client information, and the job description. There is also an itemized list for your hourly rates, labor, equipment, or any additional expenses like mileage and other incurred costs.

This easy-to-use freelance template has features like space to input relevant project details, such as the job name, client information, and the job description. There is also an itemized list for your hourly rates, labor, equipment, or any additional expenses like mileage and other incurred costs.

Top section of a freelance invoice where supplier and customer’s details are entered.
Middle section of a freelance invoice for details of the goods sold, quantities, prices and any tax rate.

The freelance invoice template also has calculation fields for subtotal, taxes, and total amount due. Avoid missed expenses or forgotten charges and improve the accuracy of your invoices. Customize the fields in the invoice template to adapt to your specific freelance business needs.

The freelance invoice template also has calculation fields for subtotal, taxes, and total amount due. Avoid missed expenses or forgotten charges and improve the accuracy of your invoices. Customize the fields in the invoice template to adapt to your specific freelance business needs.

Middle section of a freelance invoice for details of the goods sold, quantities, prices and any tax rate.
Bottom section of a freelance invoice showing due date and space for additional notes.

Another great feature is the option to highlight your payment terms for each project. Whether you charge by the hour or have a flat rate, you can customize the freelance billing template to match your style. This way, your clients can easily see how their costs are broken down.

Another great feature is the option to highlight your payment terms for each project. Whether you charge by the hour or have a flat rate, you can customize the freelance billing template to match your style. This way, your clients can easily see how their costs are broken down.

Bottom section of a freelance invoice showing due date and space for additional notes.

How to use this freelance invoice template

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    Open the customizable PDF and make sure the fields have the most important information for your business. Include details about your freelance business, and specific project details.
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    Ensure you send the invoice at the right time. If you bill on a monthly basis, send the invoice on a consistent schedule. If you bill by project, include the payment details in the invoice to avoid confusion later on down the road. 
More on making an invoice

Benefits of using our template

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    Ensure consistency in your invoicing process, eliminating human error
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    Save time by eliminating the need to create invoices from scratch
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    Present a professional image to your clients
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    Clarify details for the client so the invoice reflects those details accurately.

Make freelance invoicing simpler and faster

Say goodbye to mailing invoices. Invoicing software streamlines every step, ensuring freelancers get paid faster.

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    Generate invoices for clients in seconds, even with your phone.
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    Accept payments insantly with a 'Pay Now' button.
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    Xero reminds your customers of upcoming due dates.
Check out Xero invoicing
A table comparing the free invoice template to the Xero product

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Disclaimer

Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.

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