Save time entering your bills with eInvoicing software
No more emails and typing! eInvoicing software like Xero securely transfers data between accounting systems. Receiving an invoice? Find it waiting for you in Xero, ready to process. Creating one? Send it with minimal steps for a slick, accurate workflow.
Discover the benefits of eInvoicing with Xero
Businesses around the world love Xero’s eInvoicing system for its speed and accuracy.
Receive invoices digitally
Get your invoices directly in your Xero software without any emails to open.
Reduce data entry
See eInvoices in Xero (including the Xero Accounting app) as draft bills ready for your approval.
Improve accuracy and security
Keep a clear audit trail and lower the risk of errors and invoice tampering.
Get eInvoices electronically
When your supplier sends you an eInvoice, log in to Xero and find it waiting in the software as a draft bill. There’s no need for separate documents and emails. Just use the single digital system to go ahead and pay!
Skip the manual data entry
Thanks to digitisation, eInvoices appear with the details pre-filled. That way, you don’t spend time typing or worry about mistakes. The automated invoice processing creates draft bills for you to review and approve, whether you’re on the Xero desktop software or the Xero Accounting app. Simple!
Keep your financial data safe
Xero’s software for eInvoicing helps your small business look after its data.
- Replace emails and multiple systems with Xero’s streamlined process
- Reduce manual data entry and lower the risk of tampering or mistakes
- Keep a clear audit trail so you know who’s created and paid every invoice
Invoice globally with Peppol
Want to trade internationally? Xero connects with Peppol – the global public network that lets businesses securely exchange invoices between countries. Get set up with Peppol for free with your Xero organisation and start breezing through your payments.
- Work with suppliers around the world directly in Xero – no extra software needed
- Comply with global eInvoicing guidelines more easily with Peppol’s regulatory standards
- Get your Xero eInvoices automatically for simple transactions with foreign businesses
Start with Xero’s online invoicing
Everything begins with Xero’s core online invoicing features that make it easy to create invoices with templates and automations. Then you can choose how to send each invoice: via email and SMS with online invoicing, or straight to your customer’s accounting software with eInvoicing.
- You can only send eInvoices to businesses that are registered for VAT
- Likewise, you can only receive eInvoices if you’re VAT-registered
- Switch between Xero online invoicing and eInvoicing, depending on the customer and your own VAT status
- Either way, set up recurring and group invoices, plus automate payment reminder emails
It’s made a really big difference in keeping my finances organised
Nubian Skin use Xero to manage their business finances
Plans to suit your business
Ignite
for the first 6 months
Then £16 per month
An easy financial foundation - track cash flow with the essentials.
- Send quotes and 20 invoices†
- Accept online invoice payments^
- MTD for Income Tax ready
- Reconcile transactions
- Auto-reconcile transactions
- Smart document capture
- View real-time reports
- Enter 10 bills
- Submit VAT returns to HMRC
- Automate subcontractor CIS calculations and reports
- Make online bill and payroll payments (domestic) for £0.20 per payment††
- Payroll for £1.50 per person
- 30 day cash flow forecast
- Visualise performance with basic graphs
Grow
for the first 6 months
Then £37 per month
Go beyond the basics - automate tasks and access performance dashboards.
- Send invoices and quotes
- Accept online invoice payments^
- MTD for Income Tax ready
- Reconcile transactions
- Auto-reconcile transactions
- Smart document capture
- View real-time reports
- Automate bill entry and track bills
- Submit VAT returns to HMRC
- Automate subcontractor CIS calculations and reports
- Make online bill and payroll payments (domestic) for up to 5 payments
- Payroll for 1 person
- 60 day cash flow forecast
- Visualise performance with graphs
- Customise performance dashboards
- Claim expenses and mileage for 1 user
Comprehensive
for the first 6 months
Then £50 per month
Optimise profitability - tailor your insights for greater control.
- Send invoices and quotes
- Accept online invoice payments^
- MTD for Income Tax ready
- Reconcile transactions
- Auto-reconcile transactions
- Smart document capture
- View real-time reports
- Automate bill entry and track bills
- Submit VAT returns to HMRC
- Automate subcontractor CIS calculations and reports
- Make online bill and payroll payments (domestic) for up to 10 payments
- Payroll for 5 people
- 90 day cash flow forecast
- Visualise performance with graphs
- Customise performance dashboards
- Claim expenses and mileage for 5 users
- Use multiple currencies
- Tailored financial health scorecards
- Make online bill payments (International) - Optional add-on
Ultimate
for the first 6 months
Then £65 per month
Future proof your scaling business - with advanced tools and analytics.
- Send invoices and quotes
- Accept online invoice payments^
- MTD for Income Tax ready
- Reconcile transactions
- Auto-reconcile transactions
- Smart document capture
- View real-time reports
- Automate bill entry and track bills
- Submit VAT returns to HMRC
- Automate subcontractor CIS calculations and reports
- Make online bill and payroll payments (domestic) for up to 15 payments
- Payroll for 10 people
- 180 day cash flow forecast
- Visualise performance with graphs
- Customise performance dashboards
- Claim expenses and mileage for 10 users
- Use multiple currencies
- Tailored financial health scorecards
- Make online bill payments (International) - Optional add-on
- Track time and costs for projects for 10 users
- Analyse KPIs and ratios
- Benchmark against the industry
FAQs on Xero’s eInvoicing software
eInvoicing is a way of sending and receiving invoices digitally between accounting systems, rather than by email, PDF, or paper.
Instead of a business owner manually entering invoice details, eInvoices are delivered directly into your accounting software as structured data – helping reduce admin, improve accuracy, and speed up invoice processing.
eInvoicing is a way of sending and receiving invoices digitally between accounting systems, rather than by email, PDF, or paper.
Instead of a business owner manually entering invoice details, eInvoices are delivered directly into your accounting software as structured data – helping reduce admin, improve accuracy, and speed up invoice processing.
Xero’s online invoicing lets you create and send invoices by email or online, often with payment options included. These invoices still rely on the customer to open and process the invoice manually.
Xero’s eInvoicing sends invoice information digitally and directly between accounting systems as structured data.
You can use both online invoicing and eInvoicing with Xero. For example, you can use eInvoicing to receive invoices from your international customers, and send online invoices via email.
Xero’s online invoicing lets you create and send invoices by email or online, often with payment options included. These invoices still rely on the customer to open and process the invoice manually.
Xero’s eInvoicing sends invoice information digitally and directly between accounting systems as structured data.
You can use both online invoicing and eInvoicing with Xero. For example, you can use eInvoicing to receive invoices from your international customers, and send online invoices via email.
To receive eInvoices in Xero, you need to register for eInvoicing from within your Xero organisation. During registration, you’ll connect to the Peppol global network.
Once registered, you can receive eInvoices directly in Xero from suppliers who are also on Peppol, including your monthly Xero subscription bill. Registration is free and only takes a few minutes.
Note: In the UK, only VAT-registered businesses can register to receive eInvoices via Peppol.
To receive eInvoices in Xero, you need to register for eInvoicing from within your Xero organisation. During registration, you’ll connect to the Peppol global network.
Once registered, you can receive eInvoices directly in Xero from suppliers who are also on Peppol, including your monthly Xero subscription bill. Registration is free and only takes a few minutes.
Note: In the UK, only VAT-registered businesses can register to receive eInvoices via Peppol.
Peppol is a secure global network that allows businesses to exchange eInvoices using a standard format. It allows invoices to be sent and received reliably between different accounting systems, even across countries.
Peppol helps businesses trade internationally and supports compliance with local invoicing and tax requirements.
Peppol is a secure global network that allows businesses to exchange eInvoices using a standard format. It allows invoices to be sent and received reliably between different accounting systems, even across countries.
Peppol helps businesses trade internationally and supports compliance with local invoicing and tax requirements.
When you register for eInvoicing, basic business details like your business name, Peppol participant ID, and registration date are added to the Peppol directory.
This information allows other Peppol-registered businesses to find you and send you eInvoices. Your financial or transactional data isn’t publicly shared.
When you register for eInvoicing, basic business details like your business name, Peppol participant ID, and registration date are added to the Peppol directory.
This information allows other Peppol-registered businesses to find you and send you eInvoices. Your financial or transactional data isn’t publicly shared.
Yes! UK businesses can send eInvoices using Xero.
To receive eInvoices, a business must be registered on the Peppol network. To send eInvoices, UK businesses need to be registered for VAT. This means VAT-registered Xero customers can send eInvoices to other Peppol-registered businesses and can also receive eInvoices once registered themselves.
Yes! UK businesses can send eInvoices using Xero.
To receive eInvoices, a business must be registered on the Peppol network. To send eInvoices, UK businesses need to be registered for VAT. This means VAT-registered Xero customers can send eInvoices to other Peppol-registered businesses and can also receive eInvoices once registered themselves.
Most likely, they’ll be happy to work more efficiently! Because invoice data is delivered directly into accounting software, bills are faster to process and more accurate.
This makes it easier for your accountant or bookkeeper to manage client accounts. It also improves visibility and helps reduce late payments.
Most likely, they’ll be happy to work more efficiently! Because invoice data is delivered directly into accounting software, bills are faster to process and more accurate.
This makes it easier for your accountant or bookkeeper to manage client accounts. It also improves visibility and helps reduce late payments.
eInvoicing is still in its early stages, but more and more businesses are adopting it worldwide. Governments and industry bodies are encouraging businesses to move towards digital invoicing to improve efficiency, accuracy, and tax compliance.
In the UK, initiatives like Making Tax Digital signal a broader commercial move towards digital financial processes. This makes eInvoicing a useful step for businesses to take so they’re ready for.
eInvoicing is still in its early stages, but more and more businesses are adopting it worldwide. Governments and industry bodies are encouraging businesses to move towards digital invoicing to improve efficiency, accuracy, and tax compliance.
In the UK, initiatives like Making Tax Digital signal a broader commercial move towards digital financial processes. This makes eInvoicing a useful step for businesses to take so they’re ready for.
Need help with Xero eInvoicing?
The Xero Central knowledge base is filled with articles to get you started.
Register to receive e invoices
Connect your VAT-registered Xero organisation to Invoici from Xero to join the Peppol eInvoicing network.
Send an eInvoice
Send an approved invoice electronically to a registered customer through the Peppol network.
More about invoicing in Xero
Xero’s has a new version of invoicing that looks a bit different from classic invoicing.
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