Manage expenses effortlessly

Capture expense claims, track and manage your employee spend easily, with expense manager tools.

A large pile of receipts for employee expense claims are neatly stacked in a pile.

Take a photo of receipts

Make expense claims fast and paperless.

Reimburse expenses quickly

Approve expense claims without delay.

Monitor employee spending

View analytics to manage expenses.

Manage expenses on the go

Claim expenses or track mileage from your app.

See how effortless expense management works

This explains everything. And in just 120 seconds.

Take a photo of receipts

Employees can submit fast and paperless expense claims while on the go.

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    Track and record your mileage
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    Key details are scanned from photo receipts to auto-fill expense claims
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    Submit expense claims with the receipt attached
Learn more about scanning receipts

Reimburse expenses quickly

Minimise the time employees wait to get paid back so they’re not out of pocket.

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    Get notified as soon as an expense claim is submitted in the expenses app
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    Quickly review and approve expense claims in one click
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    Simply pay your expense claim the same way you pay other bills

Monitor employee spending

Manage expenses with accurate views of spend and reimbursements to manage cash flow.

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    Easily monitor claims with reporting on spend per employee and account
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    Receive notifications when claims are submitted
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    Forecast and budget based on real-time figures

Manage expenses on the go

Speed up your expense claim and approval process with our mobile app : Xero Me and the Xero Expenses app

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    Track and submit mileage using the map in the mobile app
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    Never lose a receipt again - snap and store a digital copy instead
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    Get notified and approve expense claims instantly from your phone
Learn more about tracking mileage

More about expenses

Only pay for employees who submit an expense claim within the month. You don’t pay for an employee if all they did that month was sign in, view previous claims, or approve claims. Until 31 August 2022, you can sign up to try Xero Expenses free for two months after which the standard charges apply.

See how expenses pricing works

If you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed. Get your mileage expenses under control with the mileage tracker and get the insights you need to spend smarter.

Learn more about tracking mileage

Snap a photo using the receipt scanner in the expenses app, and the key details will automatically be entered into Xero.

Learn more about scanning receipts

Organise expenses and keep them in check. Label what an expense relates to, so you can charge it to the right customer or project. Group and organise your own expenses using labels and assign expenses to a customer or project.

See how to set up and label expense claims

Assign an expense to a specific customer as you enter it, so you can on-charge it. The expense is automatically added to the customer’s next invoice, so you can make sure you’re reimbursed.

See how to assign an expense to a customer

View the dashboard for expense tracking. See charts that display real-time figures for expenses. See the current state of your expense claims and view reports filtered by employee, status and expense account.

See how to view expense analytics

Start claiming expenses for free

Access all Xero features for 30 days, then decide which plan best suits your business.

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    Safe and secure
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    Cancel any time
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    24/7 online support

We chose Xero because it was set up for small businesses like ours

Olive and Poppy think Xero is perfect for non-accounting experts

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*For more information read offer terms