Submit and manage expenses on the go

Capture costs, submit, approve and reimburse expense claims, and view spending using the expense tracker.

A large pile of receipts for employee expense claims are neatly stacked in a pile.

Take a photo of receipts

Make expense claims fast and paperless.

Reimburse expenses promptly

Approve expense claims without delay.

Monitor employee spending

View analytics to manage expenses.

Do expenses on the go

Claim expenses immediately using the Expenses app.

See how effortless expense management works

This explains everything. And in just 120 seconds.

Take a photo of receipts

Employees can submit claims on the go using the Expenses app.

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    Take a photo of receipts or record your mileage using the app
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    OCR technology scans key information and auto fills your claim
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    Submit an expense claim in one click, with the receipt attached
A woman takes a photo of a receipt using Xero Expenses on a mobile phone.

Reimburse expenses promptly

Minimise the time employees wait to get paid back so they’re not out of pocket.

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    Get notified as soon as an expense claim is submitted
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    Quickly review and approve expenses in one click
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    Pay claims the same way you pay other bills
Expenses claimed by an employee are ticked as approved on the expenses screen.

Monitor employee spending

Manage expenses and make fast and informed decisions with powerful analytics.

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    Use the expense tracker to review by employee, status, account and project
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    Spot trends and insights so you can plan ahead
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    Forecast and budget based on real-time figures
An expense tracking report showing a team’s expenses for costs including gas, lunch, and hotel accommodation.

Do expenses on the go

Speed up the process for employees and business owners from claim to reimbursement with the Expenses app.

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    Forget paper receipts – use a photo instead
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    Track and submit mileage using the map in the mobile app
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    Submit and approve claims from your phone for fast turnaround
A person entering an expense using the Expenses app on their mobile phone.

More about expenses

Only pay for employees who submit an expense claim within the month. You don’t pay for an employee if all they did that month was sign in, view previous claims, or approve claims.

See how expenses pricing works

If you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed. Get your mileage expenses under control with the mileage tracker and get the insights you need to make smarter spending decisions.

See how to submit mileage claim

Set up user roles and permissions to control who can submit and approve claims. Approvers can review, approve and decline claims online or with the Expenses app on any device.

See how to set user permissions

Organise expenses and keep them in check. Label what an expense relates to, so you can charge it to the right customer or project. Group and organise your own expenses using labels and assign expenses to a customer or project.

See how to set up and label expense claims

Assign an expense to a specific customer as you enter it, so you can on-charge it. The expense is automatically added to the customer’s next invoice, so you can make sure you’re reimbursed.

See how to assign an expense to a customer

View the dashboard for expense tracking. See charts that display real time figures for expenses. See the current state of your expense claims and view reports filtered by status, employee, expense account or project.

See how to view expense analytics

Start claiming expenses for free

Access all Xero features for 30 days, then decide which plan best suits your business.

  • Included
    Safe and secure
  • Included
    Cancel any time
  • Included
    24/7 online support

We chose Xero because it was set up for small businesses like ours

Olive and Poppy think Xero is perfect for non-accounting experts

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