Streamline your billing with invoicing software
Make billing a breeze with online invoicing software from Xero. Create professional invoices in seconds, track payments easily, and automate invoice reminders. You won’t need to mess around with spreadsheets or spend hours checking and chasing payments. Just get paid and get back to business.
Save time and slash admin with invoicing software
Supercharge your billing process with handy online features.
Personalised invoices
Create custom templates for quotes and invoices, with your branding and payment terms set as boilerplates
Easy card payments and direct debit
Give customers more ways to pay on time (so they have less reason not to).
Automatic invoice reminders for timely payments
Stop late payments slipping through the net with automated email reminders.
Professional branded invoices in a few clicks
Create and send customised invoices with billing software that’s incredibly easy to use.
- Create one or more invoice templates
- Insert your logo and set payment terms
- Add a standard message or insert more fields
Give customers more ways to pay
Xero integrates with online payment solutions so customers can easily pay by card or direct debit. It’s a win for them and for your business.
- Add a ‘Pay now’ button to online invoices so customers can click to pay directly from your invoice.
- Offer super convenient credit card and debit card payment options using trusted providers like Stripe.
- Provide seamless direct debit options for recurring invoices, using GoCardless
- Trusted payment providers help protect you and your customers against fraud
Encourage faster payments with automatic reminders
Let the software nudge customers for you. Xero watches your bank for payment so it knows which invoices are still outstanding and can send reminder emails for you.
- Remind customers before or after the payment due date. Bring your invoice to the top of their inbox before it’s too late
- Or set weekly reminders if you have longer payment terms
- See when invoices were sent and opened, and whether or not they’ve been paid
- Generate an aged receivables report to see what’s overdue at any time
Create and send invoices on the go
Use the Xero mobile app to create and send invoices from your phone or tablet.
- Set up new customers with ease and save their details so billing is super easy on future sales
- See when your customer opens the online invoice so you can be sure it’s been received
- Get instantly notified when you’ve been paid. Xero recognised payment when it hits your bank, to put your mind at ease
- Check unpaid invoices at any time to see what you’re owed
- View the average days to payment for each customer so you know who your good debtors are
Tap into the power of eInvoicing
Send and receive eInvoices directly via the Peppol network. Your B2B invoices will pass directly from Xero to your customers’ accounting software, for instant action.
- Your invoices automatically appear as draft bills in your customers’ accounting software
- There’s no need for them to download or transfer your invoices into their accounting software
- Streamlined invoicing cuts out admin steps and enables swift payments
FAQs about invoice and billing software
Templates can help you get invoices out the door faster. Set them up with your logo, payment terms, and sales items, then simply create and send a fresh version on billing day. And here’s a tip: offer direct debit through GoCardless so your recurring bill is automatically paid. It cuts out admin for them, and slashes the wait for you.
Templates can help you get invoices out the door faster. Set them up with your logo, payment terms, and sales items, then simply create and send a fresh version on billing day. And here’s a tip: offer direct debit through GoCardless so your recurring bill is automatically paid. It cuts out admin for them, and slashes the wait for you.
Yes! You can check the status of all pending invoices in Xero to see what’s due, and when. It can even show when a customer has viewed the invoice. And if you made a mistake, you can open and edit the online invoice without having to generate a new document. You’ll receive instant notifications on your invoice app when payments are received.
Yes! You can check the status of all pending invoices in Xero to see what’s due, and when. It can even show when a customer has viewed the invoice. And if you made a mistake, you can open and edit the online invoice without having to generate a new document. You’ll receive instant notifications on your invoice app when payments are received.
Absolutely. When a client accepts your quote, you can click ‘Create Invoice’ and it will pull all the information through to the bill. It’s easy to make adjustments if extra sales items need to be added as the job unfolds.
Absolutely. When a client accepts your quote, you can click ‘Create Invoice’ and it will pull all the information through to the bill. It’s easy to make adjustments if extra sales items need to be added as the job unfolds.
Yes – just select the invoices you want to send and click ‘Email’. You’ll need to separate different email addresses with a comma. You can also turn multiple invoices into a single PDF to ease the administrative burden for your clients, too.
Yes – just select the invoices you want to send and click ‘Email’. You’ll need to separate different email addresses with a comma. You can also turn multiple invoices into a single PDF to ease the administrative burden for your clients, too.
Of course. You can set up templates for invoices you send often, or replicate an existing one. Just head to ‘Settings’, select ‘Invoice settings’, and click ‘New Branding Theme’. Here, you can set up a branded invoice template. Copy, edit, and update online invoicing templates as you please.
Of course. You can set up templates for invoices you send often, or replicate an existing one. Just head to ‘Settings’, select ‘Invoice settings’, and click ‘New Branding Theme’. Here, you can set up a branded invoice template. Copy, edit, and update online invoicing templates as you please.
Absolutely. You can import old invoices when switching to Xero small business software for billing. There’s a Conversion Toolbox built for the job. Or you can upload CSV files.
Learn how to import invoices and bills.Absolutely. You can import old invoices when switching to Xero small business software for billing. There’s a Conversion Toolbox built for the job. Or you can upload CSV files.
Learn how to import invoices and bills.Yes. Our invoicing software includes a comprehensive accounting dashboard that gives you a clear view of your financial situation. It displays key metrics like sales, expenses, upcoming bills and payments, and projected cash flow. It’ll help you see how the business is going at a glance.
View our accounting dashboard hereYes. Our invoicing software includes a comprehensive accounting dashboard that gives you a clear view of your financial situation. It displays key metrics like sales, expenses, upcoming bills and payments, and projected cash flow. It’ll help you see how the business is going at a glance.
View our accounting dashboard hereYou get more than online invoicing software with Xero. It’s also one of the best small business accounting software packages you’ll find – with financial reporting and analytics built in. Generate P&Ls, balance sheets, cash flow statements and cash flow projections whenever you like. And use Xero Analytics to measure profitability.
Use Xero AnalyticsYou get more than online invoicing software with Xero. It’s also one of the best small business accounting software packages you’ll find – with financial reporting and analytics built in. Generate P&Ls, balance sheets, cash flow statements and cash flow projections whenever you like. And use Xero Analytics to measure profitability.
Use Xero Analytics
Enhance financial oversight by tracking actual costs against budget
The best invoicing software tracks costs, too. Xero allows you to record expenses and assign them to specific jobs or customers.
Time tracking with your invoicing software
Xero’s time tracking software logs hours, tracks labour costs and monitors hourly rates. Billable hours pull directly to your invoice, too
Maximise productivity by third-party connecting apps
Xero connects to apps to enhance your job costing, time-recording, project management, budget tracking and more.
Looking for tips on a good invoicing process?
Accounts receivable is crucial to cash flow and business health. And Xero's got your back with tips from top accountants and bookkeepers.
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See how invoicing online can simplify tasks
Are you a Xero user trying to set up invoicing?
Xero Central is a knowledge hub packed with articles and support to help you get more out of Xero invoicing software.
Invoices and quotes
Discover how to prepare invoices and estimates with Xero, customize your invoices, and manage payments.
Send invoices
Get step by step instructions to send invoices with Xero – via our cloud-based software or mobile invoice app.
Import invoices and bills
Find out how to use Conversion Toolbox to import invoices and bills from a previous accounting system.