Inventory management software with Xero in the UK

Want to handle your stock like a pro? Xero’s inventory management system helps you stay in control. Track your stock levels automatically, streamline your reorder admin, and spot which items are selling so you can deliver on your business strategy.

A single system for your inventory

Xero brings all the items you buy and sell together in one place – so your inventory management is quick and precise. Read Xero's guide to inventory management.

Track your inventory in real time
Whenever you sell or buy an item, Xero instantly updates your inventory to keep your records accurate.
See what’s selling
Forecasting your inventory needs? Xero gives you clear data on your seasonal trends and sales patterns.
Add items to invoices and purchase orders
Xero helps fill in your invoices and purchase orders to speed up your sales admin.

Trustpilot

Excellent accounting software – user-friendly and reliable. I especially appreciate the automated bank feeds, invoicing features, and easy reconciliation process, which save a lot of time and reduce errors.

Monya

Trustpilot

We’ve been using Xero for several years now, and it’s hands-down one of the best business decisions we’ve made. The platform is intuitive, beautifully designed, and packed with features that save us time and keep our finances organised.

Tom W

Trustpilot

I have used a few accounting software in my career, and Xero is my far the best. The system is so user friendly and the support is amazing. The support staff are always so happy to help, they are always quick to respond and so helpful.

Tina T

Sell and buy stock with confidence

Manage up to 4000 finished items with Xero’s inventory control tools for your small business. How? As soon as you buy or sell something, Xero updates your records across your organisation – including your stock levels, profit per item, and cash flow. No more guesswork!

Add items to digital invoices or purchase orders and let Xero adjust your records for you
Avoid lost sales due to stockouts and the costs of overstocking
See reliable data on your inventory levels, cash flow, and profits and losses – and make informed decisions

Discover opportunities in your inventory data

Xero inventory reports give you clear, actionable insights, from highlighting your popular items to showing which ones make the most profit. That means hard data for both your daily operations and long-term business strategy.

See your sales numbers and profit per item over your chosen date range in Xero’s inventory item report
Automatically calculate your cost of goods sold (COGS) to help set your prices and track your cash flow
Get quick updates with a glance at data visualisations or dig deeper into numbers with inventory reports

Easily create invoices and purchase orders

Xero’s order management system helps you whizz through your sales admin. List an item’s description and price just once, then let Xero fill in your quotes and purchase orders with the correct info again and again. Easy!

Save the details of items you buy and sell regularly in Xero’s stock management system
Let Xero auto populate the details when you create invoices, quotes, and purchase orders
Manually adjust the info if you need to, and stay flexible with your admin workflows

A clear view for better stock decisions

Xero handles your accounting and inventory together, so you get a joined-up system for your financial admin. Just hop in to Xero whenever you’ve got questions – whether that’s the right day to buy new stock or the best range of products to boost your profits.

Do everything in one place
Connect to your bank
Collaborate in real time
Customise to suit your needs

How Xero accounting software supports your small business

A small business owner sees their data displayed as a bar chart in Xero’s inventory management software on a tablet.

Plans to suit your business

Buy now

Get one month free

Ignite

£3.20 per month excl. VAT

for the first 6 months

Then £16 per month

An easy financial foundation - track cash flow with the essentials.

Send quotes and 20 invoices†
Accept online invoice payments^
MTD for Income Tax ready
Reconcile transactions
Smart document capture
View real-time reports
Enter 10 bills
Submit VAT returns to HMRC
Automate subcontractor CIS calculations and reports
Make online bill and payroll payments (domestic) for £0.20 per payment††
Payroll for £1.50 per person
30 day cash flow forecast
Visualise performance with basic graphs

Grow

£7.40 per month excl. VAT

for the first 6 months

Then £37 per month

Go beyond the basics - automate tasks and access performance dashboards.

Send invoices and quotes
Accept online invoice payments^
MTD for Income Tax ready
Reconcile transactions
Smart document capture
View real-time reports
Automate bill entry and track bills
Submit VAT returns to HMRC
Automate subcontractor CIS calculations and reports
Make online bill and payroll payments (domestic) for up to 5 payments
Payroll for 1 person
60 day cash flow forecast
Visualise performance with graphs
Customise performance dashboards
Claim expenses and mileage for 1 user
Auto-reconcile transactions

Comprehensive

£10 per month excl. VAT

for the first 6 months

Then £50 per month

Optimise profitability - tailor your insights for greater control.

Send invoices and quotes
Accept online invoice payments^
MTD for Income Tax ready
Reconcile transactions
Smart document capture
View real-time reports
Automate bill entry and track bills
Submit VAT returns to HMRC
Automate subcontractor CIS calculations and reports
Make online bill and payroll payments (domestic) for up to 10 payments
Payroll for 5 people
90 day cash flow forecast
Visualise performance with graphs
Customise performance dashboards
Claim expenses and mileage for 5 users
Use multiple currencies
Tailored financial health scorecards
Make online bill payments (International) - Optional add-on
Auto-reconcile transactions

Ultimate

£13 per month excl. VAT

for the first 6 months

Then £65 per month

Future proof your scaling business - with advanced tools and analytics.

Send invoices and quotes
Accept online invoice payments^
MTD for Income Tax ready
Reconcile transactions
Smart document capture
View real-time reports
Automate bill entry and track bills
Submit VAT returns to HMRC
Automate subcontractor CIS calculations and reports
Make online bill and payroll payments (domestic) for up to 15 payments
Payroll for 10 people
180 day cash flow forecast
Visualise performance with graphs
Customise performance dashboards
Claim expenses and mileage for 10 users
Use multiple currencies
Tailored financial health scorecards
Make online bill payments (International) - Optional add-on
Track time and costs for projects for 10 users
Analyse KPIs and ratios
Benchmark against the industry
Auto-reconcile transactions

Compare all plans

FAQs on Xero’s stock management software

: Inventory management software like Xero lets your small business monitor its stock levels in one place. This helps you keep track of all the items you buy and sell, understand your sales trends, and speed up your sales admin.
Inventory management software like Xero lets your small business monitor its stock levels in one place. This helps you keep track of all the items you buy and sell, understand your sales trends, and speed up your sales admin.
: While your business could manage its inventory with spreadsheets and manual processes, Xero’s smooth digital system saves you time and human errors. Xero automatically updates your inventory levels when you make a sale or purchase. And Xero keeps accurate records of your stock quantities, calculates your COGS, and creates customised inventory reports – all in one place.
While your business could manage its inventory with spreadsheets and manual processes, Xero’s smooth digital system saves you time and human errors. Xero automatically updates your inventory levels when you make a sale or purchase. And Xero keeps accurate records of your stock quantities, calculates your COGS, and creates customised inventory reports – all in one place.
: Xero makes it easy to order the right amount of stock every time. As soon as you buy or sell an item, Xero adjusts your inventory records so your figures are always accurate. That means you’re less likely to lose out on sales due to stockouts or to create waste like unnecessary storage from overstocking.
Xero makes it easy to order the right amount of stock every time. As soon as you buy or sell an item, Xero adjusts your inventory records so your figures are always accurate. That means you’re less likely to lose out on sales due to stockouts or to create waste like unnecessary storage from overstocking.
: Certainly! Xero gives you real-time visibility into your stock levels – on your laptop, tablet, or mobile. See precisely what’s available, what’s close to selling out, and what you need to order for next season’s trends.
Here’s a guide to choosing an inventory management system
Certainly! Xero gives you real-time visibility into your stock levels – on your laptop, tablet, or mobile. See precisely what’s available, what’s close to selling out, and what you need to order for next season’s trends.
Here’s a guide to choosing an inventory management system
: Yes – Xero connects with a wide range of inventory apps you can find in the Xero App Store. You can choose specialist apps to adapt Xero’s software as your needs change.
Yes – Xero connects with a wide range of inventory apps you can find in the Xero App Store. You can choose specialist apps to adapt Xero’s software as your needs change.
: Many industries use software for their inventory management – for example, retail, wholesale, manufacturing, and other product-based industries. Cloud-based software like Xero is especially useful for updating stock while you’re on the shop floor and on the go.
Many industries use software for their inventory management – for example, retail, wholesale, manufacturing, and other product-based industries. Cloud-based software like Xero is especially useful for updating stock while you’re on the shop floor and on the go.
: The best inventory system depends on your business’s size and complexity. But on the whole, inventory management software with real-time stock tracking offers better accuracy and control than manual methods.
The best inventory system depends on your business’s size and complexity. But on the whole, inventory management software with real-time stock tracking offers better accuracy and control than manual methods.
: Xero’s inventory management software updates stock automatically and reduces errors, while spreadsheets rely on manual updates and can become inaccurate as businesses scale.
Xero’s inventory management software updates stock automatically and reduces errors, while spreadsheets rely on manual updates and can become inaccurate as businesses scale.

Inventory management software explained

Here are three chapters of Xero’s guide to inventory management.

What is inventory?

In short, it’s one of the most important purchases you’ll make!

See the definition of inventory

Inventory accounting

Learn how to get the numbers right when it comes to this crucial aspect of your business.

Here’s the accounting chapter