Download the free invoice template
Fill in the form to get a free invoice template as an editable PDF, with how-to guide. There’s a version for VAT and non-VAT businesses.
Using this invoice template
Just add prices and quantities, and the template will do the maths for you.
Don’t forget the payment terms
Include notes for your customer such as due date, types of payment accepted, bank account details, and late payment fees.
Choose from two different invoice templates
We’ll send a template for businesses who are tax registered and a template for those who aren’t. Pick the one that’s right for your business and away you go.
Tips for using your invoice template
- Include a unique invoice number. This helps you, your customer, or potentially auditors to track down specific invoices.
- A reference or purchase order (P.O.) number can help increase the chances of it being paid promptly. Ask your customer for one or use the name of your contact person as a reference.
- Save a copy for your tax records.
- If you give customers 14 days or more to pay an invoice, it’s a good idea to remind them when the due date is coming up
Disclaimer: Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.
Make invoicing simpler and faster
Invoices don’t go in the post anymore. Invoicing software speeds up every step of the process so you get paid sooner.
- Create an invoice with a few clicks (you can even do it on your phone)
- Add a ‘pay now’ button for customers to pay by card
- Xero sends automatic reminders to customers as the due date nears