Free payslip template for UK employers
Create a clear, accurate payslip for your employees in minutes. Download the free template, fill in pay and deductions, and give staff a payslip they can trust.
How to fill in your payslip template
The template comes with a how-to guide and a filled-out example. Enter what your employee earned; note deductions like tax, National Insurance, and pension; add any reimbursements; then show their take-home pay.
- Works for weekly or monthly pay and for salaried or hourly employees, in Word, Excel or PDF.
What your payslip needs to include
A payslip shows what your employee earned and where it went. In the UK it must show pay before and after deductions, variable deductions such as tax and National Insurance, and hours worked where pay varies.
- By law, give a payslip on or before payday to your employees and workers.
Download the payslip template
Fill in the form to get a free payslip template as an editable PDF. We’ll throw in a guide to help you use it.
Make payday easier with Xero Payroll
When manual payslips start eating your time, Xero Payroll can create them for you. Pay employees, calculate deductions and pension, and stay on top of HMRC filing, all in one place.
Payslips created automatically
Xero Payroll generates payslips each pay run and shares them with employees through the Xero Me app.
Calculations done for you
Pay, tax, National Insurance and pension contributions are calculated automatically each pay run.
HMRC-recognised software
File Real Time Information with HMRC after every pay run using HMRC-recognised payroll software.
Free payslip template vs Xero Payroll features
| Free template | Xero Payroll | |
|---|---|---|
| Quick payslip creation | ||
| Email payslips and let employees view online | ||
| Employee access for leave and timesheet submission | ||
| Calculate pay automatically | ||
| Sync with ledger | ||
| Submit direct to tax office | ||
| Payroll reports |
Payslip FAQs
A payslip is a record you give an employee each pay period. It shows what they earned, what was deducted, and their take-home (net) pay.
A payslip is a record you give an employee each pay period. It shows what they earned, what was deducted, and their take-home (net) pay.
By law it must show pay before and after deductions, variable deductions such as tax and National Insurance, and the hours worked where pay varies. See the GOV.UK page for guidance on UK payslip rules.
By law it must show pay before and after deductions, variable deductions such as tax and National Insurance, and the hours worked where pay varies. See the GOV.UK page for guidance on UK payslip rules.
Yes. Employers must provide a payslip on or before payday. The right applies to employees and workers, but not to contractors or freelancers.
Yes. Employers must provide a payslip on or before payday. The right applies to employees and workers, but not to contractors or freelancers.
Gross pay is what your employee earns before deductions. Net pay is what's left after tax, National Insurance, pension and other deductions. This is their take-home pay.
Gross pay is what your employee earns before deductions. Net pay is what's left after tax, National Insurance, pension and other deductions. This is their take-home pay.
Xero's free template downloads as an editable PDF, with a how-to guide included. Fill it in on screen for each employee, or copy the details into Word or Excel if you'd rather work in those formats.
Xero's free template downloads as an editable PDF, with a how-to guide included. Fill it in on screen for each employee, or copy the details into Word or Excel if you'd rather work in those formats.
The usual ones are leaving off statutory fields, using an out-of-date tax code, missing variable deductions like National Insurance, and sending payslips late.
The usual ones are leaving off statutory fields, using an out-of-date tax code, missing variable deductions like National Insurance, and sending payslips late.
Related payroll resources
Spend less time on payslips with Xero
Let Xero Payroll create and share payslips, work out deductions, and keep you HMRC-compliant, all in one place.
Disclaimer
Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.