Receipt management software with a scanner app built in
Photograph, file, and find your business receipts. Xero helps you capture paper receipts and store files online in Xero, so you can keep accurate records in one place. The Xero Me app’s scanner reads the supplier, date, and amount, and attaches the receipt to your expenses claim.
Receipt management software that takes the paperwork off your desk
Snap, approve, and file your business receipts. Xero handles your expense management – capture, approvals, and storage – in one workflow.
Capture receipts with optical character recognition
Use your phone to snap a paper receipt. Xero captures the data and safely stores the image in your file library.
A single submit-to-approve expense claim workflow
Employees submit claims from the Xero Me app. You review and approve each one in Xero, so you can keep track of bills.
Track receipts with Xero’s cloud receipt management
Xero stores receipts, so you can organise your business documents in one place and refer back to them for your records.
We chose Xero because it was set up for small businesses like ours
Olive and Poppy think Xero is perfect for non-accounting experts
The receipt scanner app that fits in your pocket
Out of the office? Open Xero Me, point at the receipt, and tap. The receipt scanner software uses OCR to read the supplier, date and amount, then files the image in your Smart Document Capture library. The receipt attaches to your expense claim, ready to submit from anywhere.
- Capture receipt details with the Xero Me app
- Store digital receipts in your cloud library
- Let employees submit expense claims from their phones in seconds
- Reimburse employees in the same workflow
![The Xero receipt scanner app shows the ‘Save’ [US: “Save”] button of the capture feature.](/content/dam/xero/pilot-images/subfeatures/scan-receipts/scan-receipt-scan-receipts-in-a-snap.1646877638112.png)
Approve and reimburse employee expense claims
One smooth expense approval workflow Employees photograph their receipts and submit claims through Xero Me. You review them from the Expenses tab on your desktop or your phone. Approve a claim and Xero turns it into a bill, ready to pay.
- Submit claims on the go from the Xero Me app
- Review and approve from desktop or phone
- Approve bills and keep them ready for payment
- Keep receipts and approvals in a searchable audit trail
Sort receipts by category as they come in
As employees submit receipts, Xero helps you keep track of expenses so you can see where your money is going. Each receipt links to your bank feed, ready to reconcile in one click. View running totals from your cloud-based accounting, on any device.
- Track spending with tracking categories and detailed reports
- Match bank statement lines to your Xero transactions to reconcile in one click
- Track spending from anywhere with your cloud-based accounting
- Run reports on any device
Stay HMRC-ready with digital receipt storage
HMRC accepts digital receipt records for tax audits and VAT returns, so storing them in the cloud keeps tax-time admin simple. Xero securely captures and organises receipts and other business documents in one place, and you can connect Xero to HMRC for MTD for Income Tax.
- Store receipts digitally in the cloud
- File MTD updates from the same software
- Search for bills and other transactions in Xero
- Find any receipt fast when HMRC asks
90% of Xero’s UK customers say Xero helps them stay compliant.
Plans to suit your business
Receipt management is just the beginning
Xero’s expense management tools handle more than just receipts. Xero also handles mileage, project costs, and employee reimbursements, all from cloud-based accounting. Four in five Xero customers say they save 6hours a month by skipping manual data entry. That’s more time back for your business.
See how Xero makes managing expenses easier
Accounting software for UK small business
Manage all your finances and admin in one connected system. Receipt management software is built into Xero's cloud-based accounting, alongside invoicing, bank reconciliation, payroll, and reports. 91% of customers agree Xero is easy to use.
- Everything in one place
- Connect to your bank
- Collaborate from anywhere
- Customise to suit your needs
FAQs on receipt management software
Xero Me, the mobile receipt scanner app that works with Xero's receipt management software, makes it simple. Just snap a paper receipt and OCR pulls out the supplier, date, and amount. Xero stores your files in its file library, and staff can use the Xero Me mobile app to upload images of paper receipts to Xero for reimbursement.
Xero Me, the mobile receipt scanner app that works with Xero's receipt management software, makes it simple. Just snap a paper receipt and OCR pulls out the supplier, date, and amount. Xero stores your files in its file library, and staff can use the Xero Me mobile app to upload images of paper receipts to Xero for reimbursement.
Xero Grow, Comprehensive, and Ultimate plans include claim expenses and mileage with Xero Expenses. Your team can also use Xero Me to view payslips, and submit leave requests and timesheets.
Xero Grow, Comprehensive, and Ultimate plans include claim expenses and mileage with Xero Expenses. Your team can also use Xero Me to view payslips, and submit leave requests and timesheets.
With Xero, your entire expenses workflow happens in the same software. With Xero, staff can use the Xero Me mobile app to upload images of paper receipts for reimbursement, and you can keep track of bills in Xero to stay on top of bill payments. With Xero, your expenses workflow happens in the same software, so you can keep records accurate and easier to review when your accountant needs them.
With Xero, your entire expenses workflow happens in the same software. With Xero, staff can use the Xero Me mobile app to upload images of paper receipts for reimbursement, and you can keep track of bills in Xero to stay on top of bill payments. With Xero, your expenses workflow happens in the same software, so you can keep records accurate and easier to review when your accountant needs them.
It’s pretty simple, and you only set it up once.
1. First, upgrade your subscription to include Xero Expenses.
2. Complete the setup on your desktop.
3. Upload bills and receipts to Xero, and Xero can automatically extract key details from the file.
4. Choose the accounts your team can pick from for expense claims.
5. Assign expense permissions based on each role.
It’s pretty simple, and you only set it up once.
1. First, upgrade your subscription to include Xero Expenses.
2. Complete the setup on your desktop.
3. Upload bills and receipts to Xero, and Xero can automatically extract key details from the file.
4. Choose the accounts your team can pick from for expense claims.
5. Assign expense permissions based on each role.
Yes. Open the Xero Me app and snap a photo of any business receipt. The app stores the image in your cloud receipt library and pulls the key details into Xero, ready for an expense claim. It’s easy to capture travel expenses on the go, then file the digital receipt in Xero.
Yes. Open the Xero Me app and snap a photo of any business receipt. The app stores the image in your cloud receipt library and pulls the key details into Xero, ready for an expense claim. It’s easy to capture travel expenses on the go, then file the digital receipt in Xero.
Receipt management software like Xero handles a receipt from capture to storage: OCR data extraction, categorisation, approval, secure cloud storage, and audit-ready retrieval. A receipt scanner app helps capture receipt details.
Xero Expenses is receipt management software with a built-in scanner app, so capture and management work as one system.
Receipt management software like Xero handles a receipt from capture to storage: OCR data extraction, categorisation, approval, secure cloud storage, and audit-ready retrieval. A receipt scanner app helps capture receipt details.
Xero Expenses is receipt management software with a built-in scanner app, so capture and management work as one system.
Xero helps you stay on top of VAT and MTD for Income Tax obligations with seamless submissions to HMRC. Receipt management software keeps each receipt stored, sorted, and searchable in the cloud to meet those requirements. Xero can send MTD for Income Tax quarterly updates from the same software, so your tax work stays in one connected system.
Xero helps you stay on top of VAT and MTD for Income Tax obligations with seamless submissions to HMRC. Receipt management software keeps each receipt stored, sorted, and searchable in the cloud to meet those requirements. Xero can send MTD for Income Tax quarterly updates from the same software, so your tax work stays in one connected system.
The right receipt management system covers the workflow from receipt capture to retrieval – not just the scanning. Look for things like:
- OCR data extraction
- an expense approval workflow
- HMRC-friendly cloud storage
- Making Tax Digital (MTD)-ready filing
- bank feed matching
- multi-user access
- a mobile receipt scanner app.
Xero Expenses includes all of these as part of its cloud-based accounting.
The right receipt management system covers the workflow from receipt capture to retrieval – not just the scanning. Look for things like:
- OCR data extraction
- an expense approval workflow
- HMRC-friendly cloud storage
- Making Tax Digital (MTD)-ready filing
- bank feed matching
- multi-user access
- a mobile receipt scanner app.
Xero Expenses includes all of these as part of its cloud-based accounting.
Xero Expenses helps you process expense claims, and you may need to add Xero Expenses to your subscription for an extra cost. You can compare current plans on the pricing page.
4.6 million subscribers trust Xero for their accounting software.
Xero Expenses helps you process expense claims, and you may need to add Xero Expenses to your subscription for an extra cost. You can compare current plans on the pricing page.
4.6 million subscribers trust Xero for their accounting software.
Why receipt management software pays off
Capture receipts and approve claims, all in one place with Xero’s accounting software.
Stay on top of business expense claims
See receipts and claims as they come in. Submit receipts and approve expense claims on the go with Xero Me.
Simplify your accounting and bookkeeping
Capture receipts, process expense claims, track bills, and reconcile transactions in Xero.
Capture VAT on business receipts
Xero securely stores your business documents in one place, helping you access and maintain accurate records.
77% say that Xero helps them better manage their cash flow*
*based on a survey run by Xero in the UK in 2023 of 599 Xero subscribers
Get one month free
Purchase any Xero plan, and we will give you the first month free.
