Accounts payable automation software with Xero UK
Leave the tools and spreadsheets behind! Xero helps you simplify payments, stay on top of VAT and MTD for Income Tax obligations with seamless submissions to HMRC, and connect the tools you already use with more than 1,000 connected apps. Here’s your guide to nailing accounts payable.
Xero’s automated workflow for your AP
How about zipping through your payments admin? Xero handles lots of the work for you, simplifying your HMRC compliance.
Capture bills the smart way
Replace paper receipts and manual data entry with Xero’s AI-powered tools to capture bills and receipts.
Keep your approvals flowing
No more bottlenecks! Assign roles and permissions to control who can create and approve bills in Xero.
Automate your payment processing
Pay your bills faster, including in batches and multiple currencies. Then reconcile your bank records automatically.
Xero is fantastic. The last software we had was so expensive and hard to use
Colleen from Evansdale Cheese
92% of customers agree Xero helps their business run more efficiently
*Source: survey conducted by Xero of 858 small businesses in the UK using Xero, May 2024
Capture your bills with AI-powered tools
When you grab a coffee, use the Xero Accounting app to snap the receipt. And for the bill you just got? Email or upload the file to your Xero organisation. Xero’s smarter tools capture the key details to create an expense record with minimum fuss and reduced manual work.
- Automatically extract information from bills, receipts and other documents with Xero
- Handle the billing process on your mobile or tablet while away from your desk
- Reduce manual work and save time with automated bill entry
Boost your payment security
Xero’s AP automation software helps lower the risk of payments fraud. How? Xero detects duplicate bills, lets you assign clear approval permissions to your team, and keeps a digital audit trail of all transactions.
- Quickly spot duplicate bills before you pay them with Xero’s automatic duplicate detection
- Automate your recurring and group bills to save time each month
- Assign roles and permissions to control who can create and approve bills, and streamline your approval workflow
- Log in using multi-factor authentication and, if enabled by your bank, verify your suppliers’ info
Save time with a connected system
Beat the clock! Xero’s features all work together, from your accounting records and billing tools to any third-party apps you add. That way, your data syncs up automatically and you get a speedy way of sorting your financial admin.
- Pay multiple bills in GBP together with just a few clicks, or schedule GBP payments for later
- Pay bills in over 180 currencies at competitive FX rates – and avoid hidden fees
- Automatically populate supplier details and avoid mistakes
Streamlined admin for your small business
Because nobody goes into business for the love of admin, Xero lets you zip through your billing and other jobs. You get a complete cloud-based system for your finances, ready to access whenever you need an expense record, invoice, or report.
- Integrate 200+ third-party apps with Xero for specialised tools and industry-specific features
- Connect your bank feed to keep your finances up to date and manage your cash flow
- Let Xero’s automatic tools suggest transaction matches to speed up reconciliation
Plans to suit your business
Simple
A new plan, specifically for non VAT businesses, with features designed for sole traders and landlords.
Simple
Usually £7
Now £1.40
GBP per month excluding VAT
Save £33.60 over 6 months
- Send invoices and quotes
- Accept online invoice payments^
- MTD for Income Tax ready
- Reconcile bank transactions
- Smart document capture
- View real-time reports
- Automate subcontractor CIS calculations and reports
What is accounts payable software?
Accounts payable software gives you an easy way to pay your bills. Automations do the heavy lifting – saving you the manual data entry by auto-populating your bills, for example. And you stay in control with roles and permissions to control who can create and approve bills.
FAQs on Xero’s AP automation software
Setting up Xero’s online payments is free and takes around 1–2 minutes.
Allow data sharing permissions with our trusted payments partner Crezco to enable open bank services and connect your bank account. Then, if eligible, submit your business details for verification by Crezco to enable international payments.
Add your suppliers’ details to your address book so Xero can auto-populate your bills. And download the Xero Accounting app to photograph your receipts for automatic data capture.
Setting up Xero’s online payments is free and takes around 1–2 minutes.
Allow data sharing permissions with our trusted payments partner Crezco to enable open bank services and connect your bank account. Then, if eligible, submit your business details for verification by Crezco to enable international payments.
Add your suppliers’ details to your address book so Xero can auto-populate your bills. And download the Xero Accounting app to photograph your receipts for automatic data capture.
Sure – you can make copies of old bills in Xero and send them as new bills. You can also set up repeating bills in Xero so you don’t have to create them manually each time. For example, you can set up repeating bills for specific suppliers so you don’t have to create them manually each time.
Sure – you can make copies of old bills in Xero and send them as new bills. You can also set up repeating bills in Xero so you don’t have to create them manually each time. For example, you can set up repeating bills for specific suppliers so you don’t have to create them manually each time.
With Xero AP software you can assign billable expenses to your customer when you enter a bill, a spend money transaction, or an invoice. Choose the customer you want to assign the cost to and get paid what you're owed.
With Xero AP software you can assign billable expenses to your customer when you enter a bill, a spend money transaction, or an invoice. Choose the customer you want to assign the cost to and get paid what you're owed.
Of course. Xero’s AP software shows you all your bills, credit notes, and overpayments owed with the aged payables detail report. For an up-to-date view, run the report after entering purchases and reconciling your bank transactions.
Xero’s cloud-based software makes it easy to filter your reports and find the data you’re looking for.
Of course. Xero’s AP software shows you all your bills, credit notes, and overpayments owed with the aged payables detail report. For an up-to-date view, run the report after entering purchases and reconciling your bank transactions.
Xero’s cloud-based software makes it easy to filter your reports and find the data you’re looking for.
By automating your accounts payable you’ll save yourself time and the stress of possible mistakes. Xero’s streamlined process can help you avoid duplicate payments and minimise fraud and payment errors. And you get a clear picture of your upcoming bills, helping you avoid late fees.
By automating your accounts payable you’ll save yourself time and the stress of possible mistakes. Xero’s streamlined process can help you avoid duplicate payments and minimise fraud and payment errors. And you get a clear picture of your upcoming bills, helping you avoid late fees.
Xero combines your billing and accounting in one place. . Keep your cash flow data up to date by recording bill payments and reconciling transactions regularly, so you have a clearer view of how money moves in and out of your business. If you connect third-party apps to Xero, your data can sync with your Xero organisation to help keep everything working together in one place.
Xero combines your billing and accounting in one place. . Keep your cash flow data up to date by recording bill payments and reconciling transactions regularly, so you have a clearer view of how money moves in and out of your business. If you connect third-party apps to Xero, your data can sync with your Xero organisation to help keep everything working together in one place.
Xero comes with various security and compliance features. First, Xero uses multi-factor authentication (MFA) for your login. And Xero has tools to help reduce fraud, like detecting and flagging duplicate bills.
Xero’s role-based access controls help you look after your data as well. Assign each team member a suitable role so they can only see and make changes to the data they need to.
What’s more, Xero provides an ‘audit trail’ through its History and Notes Activity report, which summarises changes to your financial data, including invoices, bills, contacts and inventory items.
Xero comes with various security and compliance features. First, Xero uses multi-factor authentication (MFA) for your login. And Xero has tools to help reduce fraud, like detecting and flagging duplicate bills.
Xero’s role-based access controls help you look after your data as well. Assign each team member a suitable role so they can only see and make changes to the data they need to.
What’s more, Xero provides an ‘audit trail’ through its History and Notes Activity report, which summarises changes to your financial data, including invoices, bills, contacts and inventory items.
Why choose Xero’s automated AP software
The user-friendly features make light work of your billing and financial admin.
Effortless bill capture with AI tools
Snap a receipt using the Xero Accounting app. Or forward a bill to your Xero email. Simple!
Better control with approval workflows
Xero helps you assign roles and permissions to control who can create and approve bills.
Faster payments with batch payments
Handle multiple bills at once in Xero’s efficient system.
Start using Xero for free
Access Xero features for 30 days, then decide which plan best suits your business.
See how to manage bills efficiently
A video about bills! It’s better than it sounds.