Fast record-keeping with Xero’s Smart Document capture
Want an easy digital system for your bookkeeping? Xero lets you automatically extract data from your receipts, bills, and business expenses. Then whenever you need the financial record, you’ll quickly find it in Xero’s cloud-based software. Simple!
How Xero’s Smart Document capture simplifies your admin
Xero gives you one single workflow for recording your financial documents.
Capture data from anywhere
Use your phone to snap a receipt or forward it to your Xero email, from wherever you are. Admin on the go!
Create accurate financial records
Let Xero scan your documents and prepopulate your records – without the retyping and mistakes.
Keep your documents in the cloud
After you review and publish a record, store it online in Xero so you can access it wherever you are.
Match transactions the smart way
No more duplicates. Xero cross-references your extracted data with your bank records and highlights matches.
Capture documents – your way
Choose how to record your financial admin with Xero’s data capture software. Maybe that’s by snapping a receipt on your phone, or by forwarding a supplier’s bill to your Xero email. However you do it, sort your record-keeping without the stress.
- Use the Xero Accounting app to photograph a paper receipt – Xero records the crucial details for you
- Double-check and approve the info before Xero creates a financial record
- Quickly capture your invoices, bills, and other paperwork in one slick digital workflow
Record the right amounts every time
Xero’s advanced AI technology reads your receipts, invoices, and rental statements before the data flows into Xero, ready for your tax reporting. No typing or spreadsheets – just a reliable way to handle your admin.
- Let the Xero Accounting app extract your scanned documents in under 20 seconds
- See your original document next to the Xero data-entry screen so you can double-check the info
- Attach the original photo or file to the digital record for your tax-office compliance
Save time with smart transaction matching
How about going faster? Once the data is extracted and uploaded to your Xero organisation, Xero automatically cross-references it with your existing bank records. Xero then highlights matches for you to review and tap to post – and your digital trail is complete!
- A Xero pop-up suggests a potential match – just accept or reject it
- Xero spots if you accidentally upload a document twice, so you avoid duplicate records
- You update your financial admin while staying in control of the process
Keep your documents online and get organised
Xero’s accounting software and online file management work together, so you keep all your records in one central place. Pull up that business expense when you’re in a meeting or on the train. And share documents online with your team so they can always get on with a job.
- Store your files digitally – no more lost or damaged paper records
- Easily search for and filter documents in Xero’s user-friendly software
- Access your Xero records wherever you have an internet connection and stay productive on the move
FAQs on Xero’s Smart Document feature
No you don’t. The Xero smart document capture feature is available to customers on all Xero small business pricing plans. You can automatically capture the data of your receipts and other business documents, store them in Xero’s cloud-based software, and manage them as part of your wider bookkeeping processes.
No you don’t. The Xero smart document capture feature is available to customers on all Xero small business pricing plans. You can automatically capture the data of your receipts and other business documents, store them in Xero’s cloud-based software, and manage them as part of your wider bookkeeping processes.
Certainly! Photograph a paper receipt with the Xero Accounting app on your phone or tablet – Xero captures the amount, date, and other details automatically. You can also send documents to your Xero email address, or drag and drop files over the web.
Certainly! Photograph a paper receipt with the Xero Accounting app on your phone or tablet – Xero captures the amount, date, and other details automatically. You can also send documents to your Xero email address, or drag and drop files over the web.
You can capture your business receipts, invoices, bills, and rental statements. Xero’s online file storage supports a range of file types – including image formats like JPG and PNG, Word documents, and PDFs. This lets you work with different suppliers and customers – for example, you can process emailed bills, paper invoices, and physical receipts in one system.
You can capture your business receipts, invoices, bills, and rental statements. Xero’s online file storage supports a range of file types – including image formats like JPG and PNG, Word documents, and PDFs. This lets you work with different suppliers and customers – for example, you can process emailed bills, paper invoices, and physical receipts in one system.
Xero gives you an efficient, secure way to turn physical documents – and emails with PDFs – into accessible digital records. Everything is organised together in one central place, ready for you when it’s time for your tax reporting or another financial admin job.
Xero gives you an efficient, secure way to turn physical documents – and emails with PDFs – into accessible digital records. Everything is organised together in one central place, ready for you when it’s time for your tax reporting or another financial admin job.
Very! The Xero smart document capture feature uses clever AI technology that is highly accurate when documents are visually clear – receipts aren’t damaged, for instance – and in standard document formats. You can easily double-check all the captured details before you generate your financial records, so you’re in full control of the process.
Very! The Xero smart document capture feature uses clever AI technology that is highly accurate when documents are visually clear – receipts aren’t damaged, for instance – and in standard document formats. You can easily double-check all the captured details before you generate your financial records, so you’re in full control of the process.
Small business accounting tips and guides
There’s no short cut to building a thriving business. But get the basics right, and you’ll be well on your way to success.
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See how Xero works for your business
Sort files online, monitor your cash flow, and add apps for extra functionality. Xero has features to fit your business type and industry.
Grow your business with app integrations
Get even more out of Xero accounting software by integrating apps with Xero to do more in one place.
Get one month free
Purchase any Xero plan, and we will give you the first month free.
Plans to suit your business
All pricing plans cover the accounting essentials, with room to grow.
