Simplify your expenses with Xero’s expense tracker
Ditch complicated admin with an automated expense management system. It lets you reimburse expenses, track spending, and manage expenses wherever you are. Replace tiring paperwork with a few easy clicks.
Take a photo of receipts
Make your expenses fast and paperless.
Reimburse expenses without the fuss
Approve expenses without delay.
Monitor employee spending
View analytics to manage expenses.
Manage expenses on the go
Claim expenses or track mileage from your app.
Take a photo of receipts
Employees can submit fast and paperless expense claims while on the go.
- Track and record your mileage
- Key details are scanned from photo receipts to auto-fill expense claims
- Submit expense claims with the receipt attached
Reimburse expenses without the fuss
Minimise the time employees wait to get paid back so they’re not out of pocket.
- Get notified as soon as an expense claim is submitted in the Xero Me app
- Quickly review and approve expense claims in one click
- Simply pay your expense claim the same way you pay other bills
Monitor employee spending
Manage expenses with accurate views of spend and reimbursements to manage cash flow.
- Easily monitor claims with reporting on spend per employee and account
- Receive notifications when claims are submitted
- Forecast and budget based on real-time figures
Manage expenses on the go
Speed up submitting and approving expense claims on the go with the Xero Me app.
- Track and submit mileage using the map in the mobile app
- Forget paper receipts - snap a digital copy instead
- Get notified and approve expense claims from your phone
See how effortless expense management works
This explains everything. And in just 120 seconds.
More about expenses
Claim and manage expenses using the Xero Me app or the desktop version of Xero with the Grow, Comprehensive or Ultimate plan. Each plan includes expense claims for a different number of people, with the option to add more users. For additional users, you only pay for the employees who submit a claim within the month. You don’t pay for an employee that month if they only signed in, viewed previous claims or approved them. You can see full details on the pricing plan page.
See Xero NZ pricing plansClaim and manage expenses using the Xero Me app or the desktop version of Xero with the Grow, Comprehensive or Ultimate plan. Each plan includes expense claims for a different number of people, with the option to add more users. For additional users, you only pay for the employees who submit a claim within the month. You don’t pay for an employee that month if they only signed in, viewed previous claims or approved them. You can see full details on the pricing plan page.
See Xero NZ pricing plansIf you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed in the the Xero Me app. Get your mileage expenses under control with the mileage tracker and get the insights you need so you can spend smarter.
See how to create mileage and expense claimsIf you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed in the the Xero Me app. Get your mileage expenses under control with the mileage tracker and get the insights you need so you can spend smarter.
See how to create mileage and expense claimsSnap a photo using the receipt scanner in the Xero Me app and the key details will be scanned and auto filled into an expense claim in the app. Submit the claim with the receipt attached in just one click.
See how to scan receiptsSnap a photo using the receipt scanner in the Xero Me app and the key details will be scanned and auto filled into an expense claim in the app. Submit the claim with the receipt attached in just one click.
See how to scan receiptsKeep expenses in check by labeling what they relate to, so you can charge it to the right customer or project. Group and organise your expenses and assign them to a customer or project in the app.
See how to set up and label an expenseKeep expenses in check by labeling what they relate to, so you can charge it to the right customer or project. Group and organise your expenses and assign them to a customer or project in the app.
See how to set up and label an expenseAssign an expense to a specific customer as you enter it, so you can on-charge it. The expense is automatically added to the customer’s next invoice, so you can track your reimbursement.
See how to assign an expense to a customerAssign an expense to a specific customer as you enter it, so you can on-charge it. The expense is automatically added to the customer’s next invoice, so you can track your reimbursement.
See how to assign an expense to a customerView the dashboard to see charts that display real-time figures for expenses. See the current state of your claims and view reports filtered by employee, status and expense account.
See how to view expense analyticsView the dashboard to see charts that display real-time figures for expenses. See the current state of your claims and view reports filtered by employee, status and expense account.
See how to view expense analytics
Get the iOS app
Xero Me is free to download and is available for iPhones and iPads.
Get the Android app
Xero Me for Android is free to download so you can start capturing expenses on the move.
Start using Xero for free
Access Xero features for 30 days, then decide which plan best suits your business.
We chose Xero because it was set up for small businesses like ours
Olive and Poppy think Xero is perfect for non-accounting experts
