Simplify your expenses with Xero’s expense tracker

Ditch complicated admin with an automated expense management system. It lets you reimburse expenses, track spending, and manage expenses wherever you are. Replace tiring paperwork with a few easy clicks.

Spend less time on the books

And have more time for the rest of your business.

Photograph business expenses on your phone
You don’t need to wait until you’re back in the office to handle expenses. Claim them on the go instead.
Keep track of your spending habits
Reports and analytics can help you spot patterns so you can make smart adjustments.
Manage expenses wherever you are
You can claim mileage and expenses from your phone, no matter where you happen to be.

Snap expenses and claim on the go

Forget about holding onto your paper receipts. Now you can capture your business expenses using the scanning tool in the Xero app. Snap a photo of the receipt and the expense tracker records all the key details.

Submit an expense claim and attach the receipt in one move from your phone
Track and record your mileage instantly using the map feature; GPS measures the distances for you
Process expenses as they happen to help keep your expense reports accurate and up to date

Find out more on scanning receipts

Reimburse expenses without the fuss

Get notified as soon as employees submit a claim on the mobile expense reimbursement software. When approved, expenses stream into your accounting ledger and cash flow forecast so you have a near real-time view of finances.

Get notified as soon as a claim is submitted and say goodbye to end-of-month reporting bottlenecks
Quickly review and approve claims and reduce manual errors and wait times with automated expense reimbursement
Pay claims the same way you pay other bills for a simple and consistent experience

See how expenses affect cash flow and budgets

It’s tough to keep track of expenses when you’re busy running a business. That’s where Xero’s expenses app comes in. All information is ready at your fingertips, giving you full visibility of your numbers. Guesswork is replaced with hard data.

See expense claims as they’re made to avoid end-of-month surprises
Find out in real time how expenses will affect your cash flow
Identify spending trends by pulling up expense reports whenever you want
Use up-to-the-minute expense figures to create accurate forecasts and budgets

Manage expenses wherever you are

Enjoy on-the-go expense tracking that won’t slow you down. Whether you’re on the road or back in the office, you can focus on the work that really matters, free from paper clutter.

Track mileage with built-in GPS

No more manual mileage logs and guesswork. Just enter your start location and destination and the app records your journey.

Forget about receipts – snap and store receipts digitally

Business gets much easier when you can snap receipts using the Xero app. Images are stored with the expense for easy retrieval at tax time.

Manage expense claims on the go and have a happier team

Get instant alerts when your team makes a claim and approve them straight away on your mobile expense management app.

Fast-track expense claims with a streamlined process

Every step of the expense management process is accelerated with the Xero Me app. Fewer delays and complications save you time.

Find out more about tracking mileage

FAQs about tracking expenses

: Claim and manage expenses using the Xero Me app or the desktop version of Xero with the Grow, Comprehensive or Ultimate plan. Each plan includes expense claims for a different number of people, with the option to add more users. For additional users, you only pay for the employees who submit a claim within the month. You don’t pay for an employee that month if they only signed in, viewed previous claims or approved them. You can see full details on the pricing plan page.
See Xero NZ pricing plans
Claim and manage expenses using the Xero Me app or the desktop version of Xero with the Grow, Comprehensive or Ultimate plan. Each plan includes expense claims for a different number of people, with the option to add more users. For additional users, you only pay for the employees who submit a claim within the month. You don’t pay for an employee that month if they only signed in, viewed previous claims or approved them. You can see full details on the pricing plan page.
See Xero NZ pricing plans
: If you or your employee use your personal vehicle for work, you can submit a mileage claim in the app. The GPS-tracker accurately records the journey distances for you. The expense can be easily approved on the spot to speed up the reimbursement process.
Submit a mileage claim
If you or your employee use your personal vehicle for work, you can submit a mileage claim in the app. The GPS-tracker accurately records the journey distances for you. The expense can be easily approved on the spot to speed up the reimbursement process.
Submit a mileage claim
: Use the receipt scanner in the Xero app on your mobile device to photograph the paper receipt. The expense tracker app will automatically fill in the relevant fields of the claim. The photo is stored with the claim and the accounting entry so you can easily find proof of purchase.
Use the receipt scanner
Use the receipt scanner in the Xero app on your mobile device to photograph the paper receipt. The expense tracker app will automatically fill in the relevant fields of the claim. The photo is stored with the claim and the accounting entry so you can easily find proof of purchase.
Use the receipt scanner
: The app makes it easy to organise your business expenses. Simply assign an expense to the right customer or project, as well as give it a label and an account.. You can view expenses by category to see the different areas of spending in your business.
The app makes it easy to organise your business expenses. Simply assign an expense to the right customer or project, as well as give it a label and an account.. You can view expenses by category to see the different areas of spending in your business.
: Yes. Each time you enter an expense or upload a receipt in the expense tracker app, you can assign it to a specific customer. Expense claims can be added to the customer’s next invoice, to ensure you’re not carrying unnecessary costs.
Yes. Each time you enter an expense or upload a receipt in the expense tracker app, you can assign it to a specific customer. Expense claims can be added to the customer’s next invoice, to ensure you’re not carrying unnecessary costs.
: Look at the dashboard to see live charts of business expenses as they’re claimed. Always up to date, this financial data includes status of claims, and reports that you can filter by employee, status, and expense account.
Look at the dashboard to see live charts of business expenses as they’re claimed. Always up to date, this financial data includes status of claims, and reports that you can filter by employee, status, and expense account.

Why small businesses love Xero

Across the world, people use Xero to manage their finances and control their cash flow, no matter their industry. Our accounting software is designed for small businesses and integrates with other business apps to give you flexibility, control and visibility of your finances. Xero is used by: