Simplify your admin with Xero's expense tracking app
Want to ditch the paperwork? Use Xero on your phone to scan receipts, reimburse your team's expenses, and track your total spending for your ATO reporting – all in one easy system.
Save time when tracking your expenses
Xero gives you a fast, reliable way to manage your business expenses.
Snap expenses on your phone
Don't wait until you're back in the office to record that coffee. Photograph the receipt on the spot.
Reimburse your employees
Keep your team happy – approve and repay their expenses as part of the same speedy system.
Track your spending wherever you are
Keep an eye on everyone's expenses from anywhere in Australia or abroad.
Scan receipts on the go with your phone
When you stop for a sandwich, photograph the receipt there and then. Xero's receipt scanner app logs the key information automatically, saving you the job back in the office.
- Let Xero auto-populate the fields of the expense claim and save the photo with the record. Just double-check the info, make any changes, and tap to submit.
- Keep organised expense records for your ATO reporting.
Reimburse expenses smoothly and quickly
Got a team waiting for reimbursements? Stay on top of your expenses admin with Xero's digital expense management on your phone or computer. Your employees will thank you for it!
- Get notified as soon as a claim is submitted – no more month-end bottlenecks.
- Quickly review and approve claims. If you decline a claim, you can add a note to the submitter.
- Delegate the admin – choose who in your team receives and approves expense claims.
Stay in control of your cash flow and budgets
Tracking each dollar is tough. Xero gives you clear info on expenses as they're logged – ready for you on the budget tracker app. And everything works together with your accounts, so you get accurate insights into your cash flow and budgeting.
- Check your Xero dashboard anytime to keep an eye on your latest costs.
- Run cash flow forecasts to see how upcoming bills will change your available cash.
- Set your budgets and make business plans using solid data.
Manage your mileage expenses
On a work trip? Easily record your journeys without the fiddly manual logs. Just add the starting point and destination in Xero's expense tracking app, then let Xero calculate and log the mileage for you.
Track mileage with built-in GPS
No more manual mileage logs and guesswork. Just enter your start location and destination and the app records your journey.
Find out more about tracking mileage with XeroForget about receipts – snap and store receipts digitally
Business gets much easier when you can snap receipts using the Xero app. Images are stored with the expense for easy retrieval at tax time.
Manage expense claims on the go and have a happier team
Get instant alerts when your team makes a claim and approve them straight away on your mobile expense management app. Fast reimbursement mak
Fast-track expense claims with a streamlined process
Every step of the expense management process is accelerated with the Xero Me app. Fewer delays and complications save you time.
How to track expenses with Xero
Xero's expense tracking software helps you work smarter, not harder.
Cut down on time-consuming admin
Let Xero's clever automations record your expense details to spare you the task.
Say goodbye to human errors
Use Xero's receipt scanner for accurate data capture.
Spot ways to grow your business
Run data visualisations to figure out how to improve your budgets and set long-term strategy.
Essential resources for managing your expenses
A healthy business relies on well-managed expenses. Done right, this boosts your cash flow, compliance, and profitability.
What is an expense?
An expense is a payment in the form of cash or another resource, such as time.
How can you manage your expenses?
Keeping track of your business spending helps you avoid surprises for your bank balance.
How does cash flow forecasting work?
Cash flow forecasting predicts your available cash so you can plan your finances.
FAQs on Xero's expense tracking software
Expense tracking is the process of recording everything you spend on running your business, from office equipment to meals out. By keeping accurate data, you can see where your money goes, more easily stick to your budgets, and make better financial decisions.
Expense tracking is the process of recording everything you spend on running your business, from office equipment to meals out. By keeping accurate data, you can see where your money goes, more easily stick to your budgets, and make better financial decisions.
Business expenses typically fall into operating and non-operating categories. Operating expenses cover day-to-day costs like rent, wages, and goods. Non-operating expenses include one-off or indirect costs, such as legal fees or asset losses.
Business expenses typically fall into operating and non-operating categories. Operating expenses cover day-to-day costs like rent, wages, and goods. Non-operating expenses include one-off or indirect costs, such as legal fees or asset losses.
It's best to track your business expenses by using a digital receipt-tracking tool. The Xero Me app lets you photograph your receipts, automatically logging the amounts and other details. You then keep reliable records in Xero's cloud-based software, ready for your ATO reporting and own financial analysis.
It's best to track your business expenses by using a digital receipt-tracking tool. The Xero Me app lets you photograph your receipts, automatically logging the amounts and other details. You then keep reliable records in Xero's cloud-based software, ready for your ATO reporting and own financial analysis.
For sure! Xero keeps all your expense records in one central place. Whenever you want to check your spending and budgets, just log in and see a total of your spending for a set period. Xero's reports also help you find insights in your data to help you budget. For example, you can run a budget summary report for a clear overview.
For sure! Xero keeps all your expense records in one central place. Whenever you want to check your spending and budgets, just log in and see a total of your spending for a set period. Xero's reports also help you find insights in your data to help you budget. For example, you can run a budget summary report for a clear overview.
By tracking your expenses, you always know what you're spending and what's left in the bank. Xero gives you budget management tools like short-term cash flow forecasts that show you how upcoming bills affect your overall cash position.
By tracking your expenses, you always know what you're spending and what's left in the bank. Xero gives you budget management tools like short-term cash flow forecasts that show you how upcoming bills affect your overall cash position.
Why Australian small businesses love Xero
Across the world, people use Xero to manage their finances and control their cash flow, no matter their industry. Our accounting software is designed for small businesses and integrates with other business apps to give you flexibility, control and visibility of your finances.
- Startups and self-employed businesses
- Landlords
- Non-profits
- Football clubs and more
Different types of business expenses
These fall into two categories: operating and non-operating expenses.
Operating expenses
Costs related to a business’s core activities, such as cost of goods sold, rent, wages, and interest on loans.
Non-operating expenses
Costs not related to a business’s core activities, such as cost of relocation, lawsuits, or loss on asset sales.
Xero expenses and budgeting apps
Save precious time and admin costs by capturing, tracking and managing expenses from your mobile device, or on your laptop.
Accounting software for small businesses in Australia
Xero’s push-button reporting, ATO integrations and BAS and GST features make it the perfect teammate for aussie businesses.
.1727208113724.png)
FAQs about Xero in Australia
Yes. You can connect your Xero account with the ATO (Australian Taxation Office) to help you easily prepare and submit your returns, so you never miss a deadline.
Here’s more info on tax and super from the ATO.Yes. You can connect your Xero account with the ATO (Australian Taxation Office) to help you easily prepare and submit your returns, so you never miss a deadline.
Here’s more info on tax and super from the ATO.Yes. Xero complies fully with STP. You can send reports to ATO each payday without any hassle so you have more time for the rest of your business.
Yes. Xero complies fully with STP. You can send reports to ATO each payday without any hassle so you have more time for the rest of your business.
The best accounting software depends on your needs. Xero’s accounting software has flexible plans so you can adjust your subscriptions to access the features you need as your business grows.
Check out Xero’s pricing plans.The best accounting software depends on your needs. Xero’s accounting software has flexible plans so you can adjust your subscriptions to access the features you need as your business grows.
Check out Xero’s pricing plans.No – Xero is based in the cloud, so all you need is an internet connection. But you need a multi-factor authentication (MFA) app to log in to Xero. MFA adds an extra layer of security by checking that it’s really you when you log in.
Learn about data protection with Xero.No – Xero is based in the cloud, so all you need is an internet connection. But you need a multi-factor authentication (MFA) app to log in to Xero. MFA adds an extra layer of security by checking that it’s really you when you log in.
Learn about data protection with Xero.Yes – the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry and for doing business in Australia.
Check out the Xero App Store.Yes – the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry and for doing business in Australia.
Check out the Xero App Store.
See how effortless expense management works
This explains everything. And in just 120 seconds.
Get the iOS app
Xero Me is free to download and is available for iPhones and iPads.
Get the Android app
Xero Me for Android is free to download so you can start capturing expenses on the move.
Start using Xero for free
Access Xero features for 30 days, then decide which plan best suits your business.
Plans to suit your business
Already a Xero user and need help setting up expenses?
Xero Central is our comprehensive knowledge base filled with helpful articles to get you started.
Create a new expense
It’s a simple process for you and any employees.
Set up expenses
Xero Expenses lets you easily create expenses and mileage claims.
Get more support for expense claims
You can manage business expenses without the drama by using Xero’s expense tracker app.
Get the iOS app
Xero Me is free to download and is available for iPhones and iPads.
Get the Android app
Xero Me for Android is free to download so you can start capturing expenses on the move.
We chose Xero because it was set up for small businesses like ours
Olive and Poppy think Xero is perfect for non-accounting experts
