Manage expenses easily with Xero

Manage spending and submit or reimburse expense claims with Xero’s expense management tools.

A large stack of receipts for expense claims in a neat pile.

Snap expenses and claim on the go

Make your expenses fast and paperless.

Reimburse expenses quickly

Approve expenses without delay.

Monitor your business expenses

View reports and analytics to track expenses.

Manage expenses wherever you are

Claim mileage and expenses from your phone.

See how effortless expense management works

This explains everything. And in just 120 seconds.

Snap expenses and claim on the go

Make your expenses fast and paperless from your phone.

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    Details are scanned from your photo receipt to auto fill the claim
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    Track and record your mileage
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    Submit an expense claim in one click with the receipt attached
Learn more about scanning receipts

Reimburse expenses quickly

Automate your expense management process to make your life easier.

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    Get notified as soon as a claim is submitted
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    Quickly review and approve expense claims
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    Pay claims the same way you pay other bills

Monitor your business expenses

See your expenses and when reimbursements are due, to manage cash flow.

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    Keep an eye on expense claims with real time reporting
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    Spot trends and insights so you can plan ahead
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    Forecast and budget with real time figures

Manage expenses wherever you are

Speed up submitting and approving expense claims.

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    Track and submit mileage using the map in the mobile app
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    Forget paper receipts - snap a digital copy instead
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    Get notified and approve expense claims from your phone
Learn more about tracking mileage

More about expenses

Manage expenses using the apps or desktop version when you add Expenses to the Starter, Standard or Premium plan. You only pay for employees who submit a claim within the month. You don’t pay for an employee that month if they only signed in, viewed claims or approved them. You can see previous expenses or approve claims. There’s also the Ultimate plan, which includes Expenses for up to 5 people.

See how expenses pricing works

If you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed in the app. Get your mileage under control with the mileage tracker and get the insights you need so you can spend smarter.

See how to create mileage and expense claims

Snap a photo using the receipt scanner in the app and the key details will automatically fill into an expense claim.

See how to scan receipts

Keep expenses in check by labeling what they relate to, so you can charge it to the right customer or project. Group and organise your expenses and assign them to a customer or project in the app.

See how to set up and label an expense

Assign an expense to a specific customer as you enter it, so you can track and on-charge it with the app. The claim is automatically added to the customer’s next invoice, so you can track your reimbursement.

See how to assign an expense to a customer

View the dashboard to see charts that display real-time figures for expenses. See the current state of your claims and view reports filtered by employee, status and expense account.

See how to view expense analytics

Start claiming expenses for free

Access all Xero features for 30 days, then decide which plan best suits your business.

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    Safe and secure
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    Cancel any time
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    24/7 online support

We chose Xero because it was set up for small businesses like ours

Olive and Poppy think Xero is perfect for non-accounting experts

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