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Get a free invoice template. Or look at invoicing software.

Download an invoice template and start getting paid. And learn how software can make invoicing easier.

A laptop displaying an invoice

Download the free invoice template

Fill in the form to get a free invoice template as an editable PDF, with how-to guide. There’s a version for GST and non-GST businesses.

Using this invoice template

Just add prices and quantities, and the template will do the maths for you.

Don’t forget the payment terms

Include notes for your customer such as due date, types of payment accepted, bank account details, and late payment fees.

Choose from two different invoice templates

We’ll send a template for businesses who are tax registered and a template for those who aren’t. Pick the one that’s right for your business and away you go.

Tips for using your invoice template

  • Include a unique invoice number. This helps you, your customer, or potentially auditors to track down specific invoices.
  • A reference or purchase order (P.O.) number can help increase the chances of it being paid promptly. Ask your customer for one or use the name of your contact person as a reference.
  • Save a copy for your tax records.
  • If you give customers 14 days or more to pay an invoice, it’s a good idea to remind them when the due date is coming up

Disclaimer: Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.

Make invoicing simpler and faster

Invoices don’t go in the post anymore. Invoicing software speeds up every step of the process so you get paid sooner.

  • Included
    Create an invoice with a few clicks (you can even do it on your phone)
  • Included
    Add a ‘pay now’ button for customers to pay by card
  • Included
    Xero sends automatic reminders to customers as the due date nears
Check out Xero invoicing
A table comparing the free invoice template to the Xero product

Start using Xero for free

Access all Xero features for 30 days, then decide which plan best suits your business.

  • Included
    Safe and secure
  • Included
    Cancel any time
  • Included
    24/7 online support