Receipt scanner: Capture receipts instantly

Just snap a photo using Xero’s receipt scanner app, and details from the receipt are automatically scanned into Xero.

A small business owner sits in a cafe using their mobile phone to capture a receipt using Xero’s receipt scanner.

Scan receipts in a snap

When you take a photo on your mobile device, the app scans the receipt details to populate the expense claim. Capture expenses as they happen to help reduce manual data entry and save time.

The capture receipt screen displays the save button to save scanned receipts.

Submit claims promptly

Your employees can submit an expense claim on the spot when they scan a receipt. No more paper receipts to organise, and you get an up-to-date picture of your expenses.

The approve claims screen shows a list of expense claims. An ‘Approve’ button displays beside each claim that needs approval.

Track spending easily

Track receipts as they’re submitted so you can see how much is being spent and on what. You’ll be able to view job costs and manage cash flow with greater confidence.

The explorer screen in the receipt app shows a bar graph of expenses so you get a visual overview of spending.

More about receipt scanning

Scan, track and organise receipts and more when you add expenses to your Xero Standard or Premium plan subscription. Reimburse claims and manage spending using analytics. Pay for the add-on monthly, but only for employees who submit a claim that month.

See how expenses pricing works

A one-time setup makes it easy for your employees to scan receipts and submit claims. Turn on receipt analysis to automatically capture details from receipts into Xero, and set up the accounts you want your team to use when creating expense claims.

See how to set up expense claims

If you use Xero Payroll, your employees can use the free self-service app, Xero Me, to scan receipts and submit expenses claims in the same app they use for submitting timesheets and viewing payslips.

Learn more about Xero Me

Speed up the process from claim to reimbursement with the Xero’s Expenses app. Use the app to easily review and approve expense claims wherever you are.

See how to view, edit and approve expense claims

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