Quotation software for Australian businesses
With Xero, it’s easy to prepare professional online quotes and estimates. Then send them instantly from your Xero desktop software or accounting app, and turn accepted quotes into invoices. Simple.
Quotation software that works the way you do
From first quote to final invoice, Xero keeps it all connected. Small businesses save an average of 7 minutes on every quote or invoice.*
Create professional quotes and estimates online
Use the quote template or copy a previous one. Pull saved contact and inventory details straight into every new quote.
Let customers accept your quote online
Customers click to accept or decline and can leave comments on the quote.
Convert quotes into invoices in one click
Find the accepted quote, click 'Create Invoice', and you're done. No duplicate entry, no starting from scratch.
*Source: Xero survey of 446 SBs globally, October 2025
Getting Xero made the whole business more efficient. It made accessing the accounts so much easier.
Xero lets Sidonie from Papersmiths focus on other parts of her business
Your quotation software, your brand
Xero’s estimating software makes your Australian business look professional. The process is slick for you and your customers.
- Create quotes from the Xero Accounting app or your desktop
- Pull saved contact and inventory details straight into each quote
- Copy a previous quote and edit it instead of starting from scratch
- Set a default expiry date to give customers a clear deadline
- Send quotes as a PDF or as a link to the quote online
Customers can accept directly from your quotes
When customers can say ‘yes!’ without printing, signing, or emailing back, they're more likely to do it quickly. Xero's quotation software tracks your quote all the way from Draft to Invoiced. When customers click 'Accept' in the online estimate or quote, you'll get an email notification.
- Customers accept or decline with a single click and can leave comments directly on the quote
- Customers can give a reason for declining, so you know how to follow up
- Track every quote across five stages: Draft, Sent, Accepted, Declined, and Invoiced
- Add, delete, or change quote details or pricing and resend the quote
From accepted quote to invoice in one click
Turn accepted quotes and estimates into invoices. Once a quote is accepted, convert it to an invoice in three steps. Customers can then pay directly from the invoice by card, Apple Pay, Google Pay, or direct debit.
- 1. Find the relevant estimate or quote
- 2. Click 'Create invoice'
- 3. Add, edit, or remove items as needed
Accounting software for your Australian small business
Run your whole business from one place. Xero's accounting software connects your quotes, invoices, payments, and tax in one platform – so your numbers are always up to date. It connects to the ATO so you can prepare and submit your returns without switching tools.
- Everything in one place
- Connect to your bank
- Collaborate in real time
- Customise to suit your needs
Plans to suit your business
Quotation software for your business
Whether you're quoting a building job on site or creating quotes from your desk, Xero's quoting software helps you work from anywhere. Create quotes from your phone, pull in inventory for product businesses, or send branded estimates for your next consulting engagement.
- Contractors and tradies: create and send quotes on site from the Xero Accounting app
- Construction businesses: quote jobs with accurate materials and labour costs
- Manufacturing companies: pull inventory pricing into quotes automatically
- Create customised quotes with your logo and track quote status in one place
FAQs on Xero quotation software
Quotation software lets you create, send, and track business quotes – all in one place. It helps replace multiple tools with one piece of software, making quoting faster and more professional.
Quoting software and estimating software help you prepare professional online quotes and estimates for your customers.
Quotation software can handle the workflow from quote creation through online customer acceptance to invoice conversion.
With Xero, you can create a professional online quote, let your customer accept it with a click, and turn it into an invoice without typing anything twice.
Quotation software lets you create, send, and track business quotes – all in one place. It helps replace multiple tools with one piece of software, making quoting faster and more professional.
Quoting software and estimating software help you prepare professional online quotes and estimates for your customers.
Quotation software can handle the workflow from quote creation through online customer acceptance to invoice conversion.
With Xero, you can create a professional online quote, let your customer accept it with a click, and turn it into an invoice without typing anything twice.
With Xero, it’s easy. Use Xero’s template to add your logo and business details to make every quote a professional one. If you work across different types of jobs, save multiple customised versions as separate branding themes and select the right template when you create a quote.
You can also set a default expiry date so customers know how long the quote is valid, and create email templates to send emails tailored to the customer with each quote.
With Xero, it’s easy. Use Xero’s template to add your logo and business details to make every quote a professional one. If you work across different types of jobs, save multiple customised versions as separate branding themes and select the right template when you create a quote.
You can also set a default expiry date so customers know how long the quote is valid, and create email templates to send emails tailored to the customer with each quote.
Yes – once you've converted an accepted quote into an invoice, the customer can pay you directly from that invoice. They can pay by credit or debit card, Apple Pay or Google Pay, or direct debit, depending on the payment methods you offer them.
Yes – once you've converted an accepted quote into an invoice, the customer can pay you directly from that invoice. They can pay by credit or debit card, Apple Pay or Google Pay, or direct debit, depending on the payment methods you offer them.
Yes. Customers can leave comments directly on the online quote, and you can reply, update line items, adjust pricing, and resend – all without starting over. With online quotes, you can read and respond to customer comments in one place, then revise and resend the quote.
You can also see at a glance whether a quote is sitting as Draft, Sent, Accepted, Declined, or Invoiced.
Yes. Customers can leave comments directly on the online quote, and you can reply, update line items, adjust pricing, and resend – all without starting over. With online quotes, you can read and respond to customer comments in one place, then revise and resend the quote.
You can also see at a glance whether a quote is sitting as Draft, Sent, Accepted, Declined, or Invoiced.
Yes – you and your customers can download and print quotes from a PDF to get a paper copy. Post a hard copy to customers, email them a PDF, or email them a link to a quote from the Xero Accounting app or desktop.
Yes – you and your customers can download and print quotes from a PDF to get a paper copy. Post a hard copy to customers, email them a PDF, or email them a link to a quote from the Xero Accounting app or desktop.
Yes – and with Xero, you don't need to type anything twice. Once a customer accepts your quote, find it in Xero, click Create invoice, and adjust any line items if needed. Your contact details and pricing carry over automatically.
You can create online quotes and estimates from the Xero accounting app or desktop software.
Yes – and with Xero, you don't need to type anything twice. Once a customer accepts your quote, find it in Xero, click Create invoice, and adjust any line items if needed. Your contact details and pricing carry over automatically.
You can create online quotes and estimates from the Xero accounting app or desktop software.
Xero's quoting features are available in Xero, so you can create and send quotes from your desktop software or the Xero Accounting app. You can try Xero free for 30 days to see if it's right for your business.
Pricing depends on which plan suits your needs.
Xero's quoting features are available in Xero, so you can create and send quotes from your desktop software or the Xero Accounting app. You can try Xero free for 30 days to see if it's right for your business.
Pricing depends on which plan suits your needs.
The most useful online quotation software does more than generate a PDF. Here's what to look for:
- customisable templates – so every quote looks professional and on brand
- online acceptance – customers can accept or decline quotes with a single click
- quote tracking – see the status of every quote at a glance
- quote-to-invoice conversion – no duplicate data entry when a quote is accepted
- mobile access – create and send quotes from your phone
- saved inventory and pricing info – so product details appear in quotes automatically
- direct payment collection from invoices – customers pay directly from the invoice you've converted Xero's quotation software includes all of the above.
The most useful online quotation software does more than generate a PDF. Here's what to look for:
- customisable templates – so every quote looks professional and on brand
- online acceptance – customers can accept or decline quotes with a single click
- quote tracking – see the status of every quote at a glance
- quote-to-invoice conversion – no duplicate data entry when a quote is accepted
- mobile access – create and send quotes from your phone
- saved inventory and pricing info – so product details appear in quotes automatically
- direct payment collection from invoices – customers pay directly from the invoice you've converted Xero's quotation software includes all of the above.
Yes – the Xero App Store has hundreds of apps for Australian businesses, including industry-specific quoting and job management tools. If you need a specialist app for your industry, the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry.
Yes – the Xero App Store has hundreds of apps for Australian businesses, including industry-specific quoting and job management tools. If you need a specialist app for your industry, the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry.
Save time on every quote you send
Small businesses save an average of 7 minutes on every quote or invoice with Xero. That's 2+ hours back for every 20 you send.*
Quotes out the door, faster
Create a quote online in minutes and send it directly from your desktop or the Xero Accounting app.
Fewer errors
Pull saved pricing and contact details into each new quote – less to type, less to get wrong.
Less chasing, more doing
Xero tracks your quotes in Draft, Sent, Accepted and more – helping you stay organised and follow up.
*Source: Xero survey of 373 small businesses globally using Xero, October 2025
Start using Xero for free
Access Xero features for 30 days, then decide which plan best suits your business.
FAQs about Xero in Australia
Yes. You can connect your Xero account with the ATO (Australian Taxation Office) to help you easily prepare and submit your returns, so you never miss a deadline.
Here’s more info on tax and super from the ATO.Yes. You can connect your Xero account with the ATO (Australian Taxation Office) to help you easily prepare and submit your returns, so you never miss a deadline.
Here’s more info on tax and super from the ATO.Yes. Xero complies fully with STP. You can send reports to ATO each payday without any hassle so you have more time for the rest of your business.
Yes. Xero complies fully with STP. You can send reports to ATO each payday without any hassle so you have more time for the rest of your business.
The best accounting software depends on your needs. Xero’s accounting software has flexible plans so you can adjust your subscriptions to access the features you need as your business grows.
Check out Xero’s pricing plans.The best accounting software depends on your needs. Xero’s accounting software has flexible plans so you can adjust your subscriptions to access the features you need as your business grows.
Check out Xero’s pricing plans.No – Xero is based in the cloud, so all you need is an internet connection. But you need a multi-factor authentication (MFA) app to log in to Xero. MFA adds an extra layer of security by checking that it’s really you when you log in.
Learn about data protection with Xero.No – Xero is based in the cloud, so all you need is an internet connection. But you need a multi-factor authentication (MFA) app to log in to Xero. MFA adds an extra layer of security by checking that it’s really you when you log in.
Learn about data protection with Xero.Yes – the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry and for doing business in Australia.
Check out the Xero App Store.Yes – the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry and for doing business in Australia.
Check out the Xero App Store.
See streamlined online quotes and estimates
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