Free invoice generator
Simplify your billing process with our free invoice generator. Create professional invoices in a few clicks by downloading our customisable invoice maker and adding the product or service details. Send invoices to customers and keep copies for your financial records.
Customisable for your business
Add an item description, costs, tax, and more. Tailor invoices to your specific services or products.
Professional-looking invoices
Use this invoice generator again and again for standardised invoices that always look great.
Better record-keeping
Easily create and save customer invoices for your financial records – an essential compliance task.
Download the free invoice generator
Fill in the form to get a blank invoice generator as an editable PDF, with a how-to guide. You’ll get a tax and non-tax version.
Got your template? Try Xero for free.
Ready to take control of your business? Xero's got everything you need to succeed, from accounting and invoicing to reporting and payroll.
3 reasons to send your invoices with Xero
When invoicing is a regular job, Xero handles the repetitive steps, so you can spend more time running your business.
Professional invoices in a few steps
Customisable templates help you quickly create and send branded invoices and quotes, so there's less paperwork.
Give customers more ways to pay
Customers can pay online by card, Apple Pay, Google Pay, direct debit, Klarna, or Pay by Bank.
Spend less time chasing
Automated reminders follow up on unpaid invoices for you, so you can focus on your customers.
Grab the invoice generator and bill today
Turn a blank page into a polished invoice. The downloadable PDF works like a form: type in your details, line items, and payment terms, then save it. Pick the tax version if you're VAT-registered, or the non-tax version if you're not. It's less admin from day one.
- Fill in the form with your details and line items, then download the PDF.
- Open the PDF and add your customer's billing details.
- Send it to your customer and keep a copy for your records.
Invoice generator
This is free to use and good for infrequent invoicing. Download the generator, edit the template, and send invoices to customers.
Invoicing software
This is suitable for regular and complex invoicing. It also connects with accounting software, making tax and record-keeping easier.
Need to know what a UK invoice must include?
Every UK invoice needs a unique number, your business and customer details, the date, and what you’re charging. When you’re short on time, a quick check against this list keeps each one in order. If you’re VAT-registered, select Show tax number so your VAT number appears too.
- ✓ Add a unique invoice number
- ✓ Include your business name, address, and contact details
- ✓ Add your customer's name and address
- ✓ Show the date, description, amounts and total, plus your VAT number and VAT amounts if you're VAT-registered
Get paid online straight from the invoice
Let customers pay with one click on your online invoice. With online invoice payments switched on, they can pay by card, digital wallet, direct debit, or Pay by Bank. Xero customers who use online invoice payments get paid up to twice as fast. That’s good news for your cash flow!
- Pay now button on your invoices
- Customers click Pay now and choose a card, Apple Pay, Google Pay, direct debit or Pay by Bank.
- Automated payment reminders
- Xero nudges customers who haven’t paid yet, so you can focus on the work. In a May 2024 Xero survey, 81% of customers agreed that Xero online invoice payments help them get paid on time.*
- Source: Xero survey, May 2024.
FAQs on Xero's invoice generator
An invoice generator is a tool that turns your business and customer details into a finished invoice. Xero's version is a downloadable PDF form: fill in the fields, save the file, and send it to your customer.
An invoice generator is a tool that turns your business and customer details into a finished invoice. Xero's version is a downloadable PDF form: fill in the fields, save the file, and send it to your customer.
Yes. Add your logo, postal address, and payment details to your invoice template in Xero, choose that template whenever you invoice and Xero adds these details for you.
Yes. Add your logo, postal address, and payment details to your invoice template in Xero, choose that template whenever you invoice and Xero adds these details for you.
Absolutely. Choose the tax version of the invoice generator if you're VAT-registered, then include your VAT number and the VAT charged on each line. Xero invoicing software calculates VAT for you.
Absolutely. Choose the tax version of the invoice generator if you're VAT-registered, then include your VAT number and the VAT charged on each line. Xero invoicing software calculates VAT for you.
Definitely. Add the currency symbol or code in the cost section, then note the currency in the notes field so your customer knows exactly what to pay.
Definitely. Add the currency symbol or code in the cost section, then note the currency in the notes field so your customer knows exactly what to pay.
Certainly. If you're self-employed, HM Revenue and Customs (HMRC) expects you to keep records of your sales, including invoices, so you can complete your tax return accurately. GOV.UK explains how long to keep business records and what to include. In Xero, you can search for past invoices whenever you need a copy.
Certainly. If you're self-employed, HM Revenue and Customs (HMRC) expects you to keep records of your sales, including invoices, so you can complete your tax return accurately. GOV.UK explains how long to keep business records and what to include. In Xero, you can search for past invoices whenever you need a copy.
Creating an invoice in Xero takes a few steps:
1. Add a new invoice and choose your contact.
2. Set the issue date and due date.
3. Add your items, quantities, and prices.
4. Approve the invoice and send it.
For screenshots and tips, follow Xero's guide to invoicing customers.
Creating an invoice in Xero takes a few steps:
1. Add a new invoice and choose your contact.
2. Set the issue date and due date.
3. Add your items, quantities, and prices.
4. Approve the invoice and send it.
For screenshots and tips, follow Xero's guide to invoicing customers.
For sure. The Xero Accounting app lets you create and send invoices from your phone, so you can bill a customer as soon as a job's done.
For sure. The Xero Accounting app lets you create and send invoices from your phone, so you can bill a customer as soon as a job's done.
Invoicing software is a good fit once billing becomes a regular part of your week. It’s worth a look if you’re:
sending invoices every week
billing the same customers again and again
following up on payments yourself
looking to take payments online
Xero invoicing software for small businesses lets customers pay online and sends payment reminders for you.
Invoicing software is a good fit once billing becomes a regular part of your week. It’s worth a look if you’re:
sending invoices every week
billing the same customers again and again
following up on payments yourself
looking to take payments online
Xero invoicing software for small businesses lets customers pay online and sends payment reminders for you.
Disclaimer
Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.