Free rental invoice template

Download this easy-to-use rental invoice template, built by billing experts.

a blank rental invoice template with fields for users to fill out

Expertly crafted for property management

Tackles the everyday challenges of rental invoicing .

Efficiency in your billing process 

Generate and send invoices quickly, reducing time spent on administrative tasks.

Streamlined calculations

Easily calculate total rental costs and include any line items for additional deposits, taxes, or agreements.

Download the free rental invoice template

Fill in the form to get a blank rental invoice template as an editable PDF, with how-to guide. You’ll get a tax and non-tax version.

Why use our rental invoice template?

That’s where our rental invoice template comes in. It makes the billing process simple and efficient, helping you collect payments easily and professionally. This template is designed to include all the unique details of renting a property, so you can quickly create new invoices for new tenants. Keep your invoices organized and make your rental business run more smoothly with our rental invoice template.

Check out Xero for real estate

That’s where our rental invoice template comes in. It makes the billing process simple and efficient, helping you collect payments easily and professionally. This template is designed to include all the unique details of renting a property, so you can quickly create new invoices for new tenants. Keep your invoices organized and make your rental business run more smoothly with our rental invoice template.

Check out Xero for real estate

Becoming a landlord is an exciting and nerve-wracking journey. You want to be able to provide the best rental properties for your tenants, and there’s a lot that goes into maintaining, listing, and managing a portfolio of properties. Plus, keeping all your paperwork in order and ensuring your invoices and rental agreements are properly documented can feel overwhelming.

Becoming a landlord is an exciting and nerve-wracking journey. You want to be able to provide the best rental properties for your tenants, and there’s a lot that goes into maintaining, listing, and managing a portfolio of properties. Plus, keeping all your paperwork in order and ensuring your invoices and rental agreements are properly documented can feel overwhelming.

Features of this rental invoice template

Top section of a rental invoice where supplier and tenant’s details are entered.

Add critical information about tenants, monthly fees, and description of rent owed along with an itemized list for rent and other expenses.

Add critical information about tenants, monthly fees, and description of rent owed along with an itemized list for rent and other expenses.

Top section of a rental invoice where supplier and tenant’s details are entered.
Middle section of a rental invoice for details of the what was sold, quantities, prices and any tax rate.

Input information about your rental contracts, so all information is easily accessible for you and your tenants.

Input information about your rental contracts, so all information is easily accessible for you and your tenants.

Middle section of a rental invoice for details of the what was sold, quantities, prices and any tax rate.
Bottom section of a rental invoice showing rent due date and space for additional notes.

Let the template do the hard work of calculating different totals and subtotals based on the information you input into the automatic calculation fields.

Let the template do the hard work of calculating different totals and subtotals based on the information you input into the automatic calculation fields.

Bottom section of a rental invoice showing rent due date and space for additional notes.

Put in detail any deviations from standard first of the month rent payments such as lease begin and end dates, short-term leases, vacation rentals, or prorated rent.

Put in detail any deviations from standard first of the month rent payments such as lease begin and end dates, short-term leases, vacation rentals, or prorated rent.

Customize the template to include any specific fields you need included in your rental invoices that are unique to your business.

Customize the template to include any specific fields you need included in your rental invoices that are unique to your business.

How to use this rental invoice template

Use this rent bill template to categorize and list any information that is relevant to the invoicing period, such as:

  • Included
    Contact information
  • Included
    Unique invoice numbers
  • Included
    Rental period
  • Included
    Rental amount
  • Included
    Payment terms
  • Included
    Due dates
  • Included
    Renter information
  • Included
    Property details
  • Included
    The rental invoice template comes with some handy tips to help you send your first invoice.
  • Included
    The customizable PDF can be personalized to include the information that is most pertinent to your operations as a landlord.
More on making an invoice

Tips for getting the most out of your free rental invoice template

  • Included
    Customize the terms and conditions to fit your specific rental property, whether you’re renting long-term apartments to families or offering short-term luxury vacation rentals to travelers and tourists.
  • Included
    Attach any relevant documents or agreements so that renters have all the information they need for each payment period. For example, you may want to include a receipt.
 A person at a desk ticking off items on a checklist.

Benefits of using our bill template

Ensure consistency in your invoicing process

Keep relevant details the same across different renters and invoices.

Save time

Eliminate the need to create invoices from scratch for each rental period.

Present a professional image to your clients

Provide a polished and professional invoice template for your renters.

Streamline your rental invoicing process

Managing rental payments has never been easier. Our invoicing software simplifies every step, ensuring you receive payments faster.

  • Included
    Generate rental invoices in seconds
  • Included
    Simplify payments with a 'pay now' button
  • Included
    Automated payment reminders
Check out Xero invoicing
A table comparing the free invoice template to the Xero product

More templates for your rental business

  • Free estimate template

    Download an estimate template and pitch for that next job. And learn how quoting software can make everything easier.

  • Free quote template

    Download this free quote template and go land that next job. And learn how Xero speeds up quoting and invoicing.

  • Free receipt template

    Acknowledge payment for absolutely anything on this receipt template. Download it once, use it a thousand times.

Disclaimer

Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.

Start using Xero for free

Access Xero features for 30 days, then decide which plan best suits your business.

  • Included
    Safe and secure
  • Included
    Cancel any time
  • Included
    24/7 online support