Free commercial invoice template

Download this easy-to-use commercial invoice template, built by billing experts.

a blank commercial invoice template with fields for users to fill out

Expertly crafted for exporters and importers

Designed to help make commercial transactions hassle-free.

Efficiency in trade

Streamline your documentation process with our user-friendly commercial invoice template.

Streamlined calculations

Streamline your billing process with our intuitive commercial invoice template.

Download the free commercial invoice template

Fill in the form to get a blank commercial invoice template as an editable PDF, with how-to guide. You’ll get a tax and non-tax version.

Why use this free construction invoice template?

There’s a lot to consider when you deal with the import and export of commercial goods. Not only do you have to make sure your products are high quality and ready for transport, but you also need to be aware of local laws and regulations, supply chain management tactics, receiving and shipment documentation, and a litany of other important factors. With all of that to keep in mind, it's nice to know something like your invoicing is ready to go for any need.

Check out Xero for small business

There’s a lot to consider when you deal with the import and export of commercial goods. Not only do you have to make sure your products are high quality and ready for transport, but you also need to be aware of local laws and regulations, supply chain management tactics, receiving and shipment documentation, and a litany of other important factors. With all of that to keep in mind, it's nice to know something like your invoicing is ready to go for any need.

Check out Xero for small business

The commercial invoice template makes it easy for you to send a polished, refined invoice each time you need to create a bill. Add personal information like your business name, and make sure each line item is relevant to your commercial shipping and receiving business.

Check out our invoicing guide

The commercial invoice template makes it easy for you to send a polished, refined invoice each time you need to create a bill. Add personal information like your business name, and make sure each line item is relevant to your commercial shipping and receiving business.

Check out our invoicing guide

Features of this commercial invoice template

Make custom lists of what you include in your shipment; what it is, what it's made of, and what it's used for, so everything is transparent to any customers or officials who need to examine your shipments.

Make custom lists of what you include in your shipment; what it is, what it's made of, and what it's used for, so everything is transparent to any customers or officials who need to examine your shipments.

Use premade fields or create your own for subtotal, taxes, and total amount due. Add additional calculations for any fees or discounts you want to apply to a commercial invoice.

Use premade fields or create your own for subtotal, taxes, and total amount due. Add additional calculations for any fees or discounts you want to apply to a commercial invoice.

Break down the payment terms of commercial invoices with important details and payment expectations for your customers. Make sure that pay periods are clearly defined and add legal terms or conditions for any relevant shipments.

Break down the payment terms of commercial invoices with important details and payment expectations for your customers. Make sure that pay periods are clearly defined and add legal terms or conditions for any relevant shipments.

Adapt each invoice to a shipment so that each one is standard enough to make accounting easy for you while still being customized for the individual shipments of your commercial business.

Adapt each invoice to a shipment so that each one is standard enough to make accounting easy for you while still being customized for the individual shipments of your commercial business.

How to use this commercial invoice template

Follow the helpful guide and tips included in your download to build your template and make sure to include:

  • Included
    Shipment details (what it is, what it’s made of, and what it’s used for)
  • Included
    Country of origin
  • Included
    Harmonized tariff codes

The customizable PDF has plenty of flexibility, so you will be able to include the most important information about each of your shipments.

More on making an invoice

Tips to get the most out of your free commercial invoice template

In commercial shipping, it’s critical to ensure that your invoices have as much detail as possible and that all information is accurate and clear.

  • Included
    Your invoices are one of the important documents used by customs officials and authorities to verify the contents of shipments and make sure they are delivered to the right location.
  • Included
    The more accurate and detailed your invoices are, the smoother each customs visit will be and the less delays and rejected shipments you will have.
 A person using a laptop to complete business tasks.

Benefits of using this commercial invoice template

Boosts efficiency

Create a more organized invoicing and financial process. Build trust with your customers.

Saves time

Eliminate the need to create invoices from scratch every billing period.

Enhances professionalism

A well-designed template ensures your invoices look clean, organized, and professional.

Make commercial invoicing smooth and easy

Invoice simply using invoicing software for speedier payments.

  • Included
    Generate commercial invoices for your goods with a few clicks, even on your phone.
  • Included
    Offer a 'Pay Now' option for clients to pay for shipments easily.
  • Included
    Xero sends automatic reminders to your clients closer to the due date.
Check out Xero invoicing
A table comparing the free invoice template to the Xero product

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Disclaimer

Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.

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