Simple inventory management

Manage inventory and keep track of what's in stock. Populate invoices and orders with details of items you buy and sell.

Unopened boxes containing new stock are stacked near a laptop that displays a list of inventory items in Xero.

Track items in stock

Xero keeps count of items and their value.

See what's selling

View reports on how well items are selling.

Add items to invoices

Use preset details in invoices and orders.

Track items in stock

Keep count of the items you have in stock as you buy and sell.

  • Track up to 4000 finished items
  • Look up the quantity of items on hand and available to sell
  • See the total value of the stock on hand for any item
A new product is added in Xero to the list of items the business stocks.

See what's selling

Run reports to find out how well different items are selling.

  • See the best-selling and worst-selling items
  • See the most profitable and least profitable lines
  • Use data to make informed buying decisions
An inventory item report lists sales and the profit on each item.

Add items to invoices

Create reusable text - like item descriptions and prices - to use in quotes, invoices, and purchase orders.

  • Save the details of the items you buy and sell regularly
  • Select items to add them to an invoice, quote or purchase order
  • Amend the pre-populated description, price or sales tax
A user selects ‘black t-shirt’ from a list of items with descriptions and prices.

More about inventory

When setting up inventory, import details of items into Xero using the CSV template that's available for download. You can also export your entire list of items to a PDF or CSV file.

See how to import inventory items

Easily refer back to a supplier contract by attaching a PDF file to any inventory item. See a picture of an item by attaching a photo.

See how to attach a file to an inventory item

Adjust the quantity on hand, the average cost, or the total value of a tracked inventory item, for example, after a stocktake or when goods are damaged.

See how to make an inventory adjustment

Start using Xero for free

Access all Xero features for 30 days, then decide which plan best suits your business.

  • Safe and secure
  • Cancel any time
  • 24/7 online support

Xero became a really critical tool for us as we took on more staff.

Kate uses Xero to run her business

Kate from Lune uses Xero to run her business