Submit your expenses on the go

Simplify employee expense claims. Capture costs, submit, approve and reimburse claims, and view spending.

A large pile of receipts for employee expenses are neatly stacked.

Take a photo of receipts

Make claims fast and paperless.

Reimburse expenses promptly

Approve claims without delay.

Monitor employee spending

Access analytics to make informed decisions.

Do expenses on the go

Claim expenses straight away.

Take a photo of receipts

Employees can claim expenses on the go.

  • Take a photo of the receipts or record your mileage using the app
  • OCR technology scans key information and auto fills your claim
  • Submit the claim in one click, with the receipt attached
A woman takes a photo of a receipt using Xero Expenses on a mobile phone.

Reimburse expenses promptly

Minimize the time employees wait to get paid back so they’re not out of pocket.

  • Get notified as soon as a claim is submitted
  • Quickly review and approve expenses in one click
  • Pay claims the same way you pay other bills
Expenses claimed by an employee are ticked as approved on the expenses screen.

Monitor employee spending

Make fast and informed decisions with powerful analytics.

  • Spot trends and insights so you can plan ahead
  • Forecast and budget based on real-time figures
A report of a team’s expenses showing costs including gas, lunch, and hotel accommodation.

Do expenses on the go

Speed up the process for employees and business owners from claim to reimbursement with the Expenses app.

  • Forget paper receipts – use a photo instead
  • Track and submit mileage using the map in the mobile app
  • Submit and approve claims from your phone for fast turnaround
A person entering an expense using the Expenses app on their mobile phone.

More about expenses

Only pay for employees who submit a claim within the month. You don’t pay for an employee if all they did that month was sign in, view previous claims, or approve claims.

See how expenses pricing works

If you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed. Get your mileage expenses under control, and see all the insights you need to make smarter spending decisions.

See how to submit mileage claim

Set up user roles and permissions to control who can submit and approve claims. Approvers can review, approve and decline claims online or with the mobile app.

See how to set user permissions

Organize expenses and keep them in check. Label what an expense relates to, so you can charge it to the right customer or project. Group and organize your own expenses using labels and assign expenses to a customer or project.

See how to set up and label expense claims

Assign an expense to a specific customer as you enter it, so you can on-charge it. The expense is automatically added to the customer’s next invoice, so you can make sure you’re reimbursed.

See how to assign an expense to a customer

View dashboard charts that display real time figures for expenses. See the current state of your expense claims and view reports filtered by status, employee or expense account.

See how to view expense analytics

Start claiming expenses for free

Access all Xero features for 30 days, then decide which plan best suits your business.

  • Safe and secure
  • Cancel any time
  • 24/7 online support

Xero became a really critical tool for us as we took on more staff.

Kate uses Xero to run her business

Kate from Lune uses Xero to run her business