Ace your expenses with Xero’s expense tracker app
Ditch your complicated paper-based expense process with Xero Expenses, Xero’s expense management software. Claim and reimburse expenses, track your spending, and manage your expense admin wherever you are.
Spend less time on your books
That means more time for the rest of your small business.
Snap business expenses on your phone
Don't wait until you're back in the office to handle expenses. Take photos of receipts and upload them through Xero.
Simplify employee reimbursements
Let your team send their own expenses to get reimbursed right away. Get a live overview of spending habits and trends.
Manage expenses wherever you are
Claim mileage and expenses from your device with Xero’s expense management app, no matter where you are.
Snap expenses and claim on the go
Forget about paper receipts. Instantly capture your business expenses with the scanning feature in Xero Me. Snap a photo of the receipt and the app extracts and records all the key details for you to use in Xero.
- Submit an expense claim and attach the receipt in one go, right from your device.
- Track and record your mileage instantly using Xero Me’s map feature. Just put in your route and Xero Me gives you the distance you've travelled.
- Process expenses as they happen with Xero expense software to keep your expense reports up to date and accurate.
Reimburse expenses without the fuss
Track your team’s spending across multiple bank accounts and reimburse their expenses effortlessly. Xero notifies you as soon as employees submit a claim. When approved, expenses stream into your accounting ledger and cash flow forecast so you have a near real-time view of finances.
- Get notified when a claim is submitted so you can reimburse it then and there. No more end-of-month bottlenecks.
- Review and approve claims quickly and easily with Xero’s intuitive interface.
- Pay claims the same way you pay other bills for a simple and consistent experience.
See how expenses affect cash flow and budgets
Xero’s expense management software updates your finances with all your expenses activity. No more guesswork or surprises – your financial data is always up to date with the latest claims and reimbursements.
- See expense claims as they’re made to avoid end-of-month surprises
- Find out how business spending affects your cash flow in real time
- Pull up expense reports whenever you want, to identify spending habits and trends
- Create accurate forecasts and budgets with up-to-date expense figures
Manage expenses wherever you are
Track your expenses whenever and wherever you want. The Xero Me App streamlines the expense management process so you can focus on the work that really matters, free from paper clutter.
Track mileage and calculate distances
No more manual mileage logs. Just enter your start and end points, and the Xero Me expense tracker app records your journey.
Snap and store receipt data in Xero
Photograph a receipt with your device camera and the Xero expense management app. Xero captures the data and stores the image.
Manage expense claims on the go
Get instant alerts when your team makes a claim and approve them straight away on your expense management app.
Fast-track expense claims with a streamlined process
Xero Me creates fewer delays and complications to give you more time to spend growing your business.
How Xero's expense tracker software helps your small business
Xero’s expense tracking software helps you work smarter, not harder. Streamline expense tracking and clearly view your financial data.
Step 1: Cut down on time-consuming admin
Expense management software handles the admin tasks for you, while you focus on your business.
Step 2: Improve data accuracy
Xero’s expense tracker app means fewer errors, so you have accurate numbers and more confidence.
Step 3: Understand your business better
Xero’s expense tracker gets you to grips with your business’s spending, so you can make informed decisions.
FAQs about managing expenses with Xero
Claim and manage expenses using the Xero Me app or the desktop version of Xero with the Grow, Comprehensive or Ultimate plans. Each plan includes expense claims for a different number of people, with the option to add more users. For additional users, you only pay for the employees who submit a claim within the month. You don’t pay for an employee that month if they only signed in, viewed previous claims or approved them. You can see full details on the pricing plan page.
View Xero pricing plansClaim and manage expenses using the Xero Me app or the desktop version of Xero with the Grow, Comprehensive or Ultimate plans. Each plan includes expense claims for a different number of people, with the option to add more users. For additional users, you only pay for the employees who submit a claim within the month. You don’t pay for an employee that month if they only signed in, viewed previous claims or approved them. You can see full details on the pricing plan page.
View Xero pricing plansIf you or your employee use your personal vehicle for work, you can submit a mileage claim in the app. The GPS-tracker accurately records the journey distances for you. The expense can be easily approved on the spot to speed up the reimbursement process.
Learn how mileage claims workIf you or your employee use your personal vehicle for work, you can submit a mileage claim in the app. The GPS-tracker accurately records the journey distances for you. The expense can be easily approved on the spot to speed up the reimbursement process.
Learn how mileage claims workUse automatic receipt scanning in the Xero Me App on your mobile device to photograph the paper receipt. The expense tracker app will automatically fill in the relevant fields of the claim. The photo is stored with the claim and the accounting entry so you can easily find proof of purchase.
See how to scan receiptsUse automatic receipt scanning in the Xero Me App on your mobile device to photograph the paper receipt. The expense tracker app will automatically fill in the relevant fields of the claim. The photo is stored with the claim and the accounting entry so you can easily find proof of purchase.
See how to scan receiptsThe Xero Me App makes it easy to organize your business expenses. Just assign an expense to the right customer or project, then give it a label and an account. You can also view expenses by category to focus on specific areas of spending in your business.
The Xero Me App makes it easy to organize your business expenses. Just assign an expense to the right customer or project, then give it a label and an account. You can also view expenses by category to focus on specific areas of spending in your business.
Yes. Each time you enter an expense – or upload a receipt – in the expense tracker app, you can assign it to a specific customer. Expense claims can be added to the customer’s next invoice, to ensure you’re not carrying unnecessary costs.
Yes. Each time you enter an expense – or upload a receipt – in the expense tracker app, you can assign it to a specific customer. Expense claims can be added to the customer’s next invoice, to ensure you’re not carrying unnecessary costs.
See live updates of business expenses as they’re claimed. Always up to date, this financial data includes status of claims, and reports that you can filter by employee, status, and expense account.
See live updates of business expenses as they’re claimed. Always up to date, this financial data includes status of claims, and reports that you can filter by employee, status, and expense account.
Plans to suit your business
All pricing plans cover the accounting essentials, with room to grow.
Accounting software for your Canadian small business
Run your business accounting online with Xero. Easy-to-use accounting software, designed for your small business.
- Everything in one place
- Connect to your bank
- Collaborate in real time
- Customize to suit your needs
Why small businesses love Xero
Across the world, people use Xero to manage their finances and control their cash flow, no matter their industry. Our accounting software is designed for small businesses and gives you flexibility, control, and visibility of your finances. Xero is used by:
- Startups and small business owners
- Landlords
- Non-profits
- Football clubs and more
Different types of business expenses
There are two categories of business expenses: operating and non-operating expenses.
Operating expenses
Costs related to a business’s core activities, such as cost of goods sold, rent, wages, and interest on loans.
Non-operating expenses
Costs not related to a business’s core activities, such as cost of relocation, lawsuits, or losses on asset sales.
Xero expenses and budgeting apps
Save admin time and costs by capturing, tracking, and managing expenses from your mobile device, or on your laptop.
Accounting software for small businesses
Xero automates tasks like invoicing and compliance is a breeze at tax time. Everything is in one place for collaboration with your team.
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Expense management essentials
A healthy business relies on well-managed expenses for a healthy cash flow, compliance, and profitability.
What is an expense?
An expense is a payment in the form of cash or another resource, such as time.
Invoice template
An invoice template creates a professional look, does the math, and makes it easy for customers to follow.
We chose Xero because it was set up for small businesses like ours
Olive and Poppy think Xero is perfect for non-accounting experts
Already a Xero user and need help setting up expenses?
Xero Central is our comprehensive knowledge base filled with helpful articles to get you started.
Create a new expense
It’s a simple process for you and any employees.
Set up expenses
Xero lets you easily create expenses and mileage claims.
Get more support for expense claims
You can manage business expenses without the stress by using Xero’s expense tracker app
FAQs about Xero in Canada
The best accounting software depends on your needs. Xero’s accounting software has flexible plans so you can adjust your subscriptions to access the features you need as your business grows.
Check out Xero’s pricing plansThe best accounting software depends on your needs. Xero’s accounting software has flexible plans so you can adjust your subscriptions to access the features you need as your business grows.
Check out Xero’s pricing plansNo – Xero is based in the cloud, so all you need is an internet connection. But you need a multi-factor authentication (MFA) app to log in to Xero. MFA extra layer of security by checking that it’s really you when you log in.
Learn about data protection with XeroNo – Xero is based in the cloud, so all you need is an internet connection. But you need a multi-factor authentication (MFA) app to log in to Xero. MFA extra layer of security by checking that it’s really you when you log in.
Learn about data protection with XeroYes, the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry and for doing business wherever you are located.
Check out the Xero App StoreYes, the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry and for doing business wherever you are located.
Check out the Xero App Store
See how effortless expense management works
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Access Xero features for 30 days, then decide which plan best suits your business.
