Submit and manage expenses on the go

Capture costs, submit, approve and reimburse expense claims, and view spending using the expense tracker.

Take a photo of receipts

Make expense claims fast and paperless.

Approve expense claims without delay.

View analytics to manage expenses.

Claim expenses immediately using the Expenses app.

Employees can submit claims on the go using the Expenses app.

Minimize the time employees wait to get paid back so they’re not out of pocket.

Manage expenses and make fast and informed decisions with powerful analytics.

Speed up the process for employees and business owners from claim to reimbursement with the Expenses app.

: Only pay for employees who submit an expense claim within the month. You don’t pay for an employee if all they did that month was sign in, view previous claims, or approve claims.
See how expenses pricing works
: If you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed. Get your mileage expenses under control with the mileage tracker and get the insights you need to make smarter spending decisions.
See how to submit mileage claim
: Set up user roles and permissions to control who can submit and approve claims. Approvers can review, approve and decline claims online or with the Expenses app on any device.
See how to set user permissions
: Organize expenses and keep them in check. Label what an expense relates to, so you can charge it to the right customer or project. Group and organize your own expenses using labels and assign expenses to a customer or project.
See how to set up and label expense claims
: Assign an expense to a specific customer as you enter it, so you can on-charge it. The expense is automatically added to the customer’s next invoice, so you can make sure you’re reimbursed.
See how to assign an expense to a customer
: View the dashboard for expense tracking. See charts that display real time figures for expenses. See the current state of your expense claims and view reports filtered by status, employee, expense account or project.
See how to view expense analytics

Access all Xero features for 30 days, then decide which plan best suits your business.