Free pay stub template
Create a pay stub for your employees in no time with this easy-to-use pay stub generator. Then try Xero accounting software for free.
Download the pay stub template and check stub generator
Fill in the form to get a free pay stub template as an editable PDF. We’ll throw in a guide to help you use your new payroll stub generator.
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Features of this template
The paystub generator and paycheck stub maker let you enter all the information you need for employee payroll. There’s also a how-to guide with a pay stub example.
- Earnings, including money from normal hours and overtime
- Pre-tax deductions made for insurance, retirements or pensions
- Taxes
- Post-tax deductions (such as insurance)
- Reimbursements
Pay stub FAQs
Employees get pay stubs after each pay cycle that show what they earned, and where their money went. The pay stub shows their gross pay and take-home (net) pay, their taxes, and other deductions.
Employees get pay stubs after each pay cycle that show what they earned, and where their money went. The pay stub shows their gross pay and take-home (net) pay, their taxes, and other deductions.
Our free paycheck stub maker makes it easy to generate a pay stub. Just enter the wages paid along with deductions (like tax, health insurance premiums, or Canada Pension Plan (CPP) in a given period. You can also note reimbursements, such as repayments for travel expenses, in the check stub creator.
Accounting software like Xero can help support your pay runs.Our free paycheck stub maker makes it easy to generate a pay stub. Just enter the wages paid along with deductions (like tax, health insurance premiums, or Canada Pension Plan (CPP) in a given period. You can also note reimbursements, such as repayments for travel expenses, in the check stub creator.
Accounting software like Xero can help support your pay runs.Employers need pay statements to verify payments and maintain required tax documentation, while employees need pay stubs to check they’ve been paid properly. Pay stub documents also help verify income – by showing employee pay when applying for a loan or renting an apartment, for instance. You can also use pay stubs to track payments to contractors or independent contractors. Stay up to date with the Canada Revenue Agency.
CRA: Payroll news and updatesEmployers need pay statements to verify payments and maintain required tax documentation, while employees need pay stubs to check they’ve been paid properly. Pay stub documents also help verify income – by showing employee pay when applying for a loan or renting an apartment, for instance. You can also use pay stubs to track payments to contractors or independent contractors. Stay up to date with the Canada Revenue Agency.
CRA: Payroll news and updates
Components of a pay stub
A check stub generator lets you fill out the key components and generate an accurate, comprehensive pay stub.
General information
Includes the employer and employee data, such as their names and addresses, plus the pay period and pay dates
Gross wages
The pre-tax dollar amount of earnings, including hours, rate, and overtime (if applicable)
Tax deductions
Tax withholdings for each jurisdiction, including the amount and tax type
Employee benefit deductions
Details on the cost of health insurance, retirement contributions, or other items deducted from earnings
Voluntary deductions
Things like regular charitable donations or direct deposits to different accounts
Involuntary deductions
Items such as taxes owed, wage garnishments, or court-ordered child support
Employee's net pay
The final take-home pay after all deductions
Different types of pay stubs
Different types of pay stubs serve different needs. You can use a paycheck template to generate the type you need.
Basic pay stubs
A basic stub shows wages, benefit entitlements like paid time off (PTO), vacation, or employer contributions, plus taxes and any deductions
Contractor pay stubs
Shows independent contractor payments. Contractors are typically responsible for filing taxes on their own.
Electronic pay stubs
These are shared electronically (often by email). Electronic pay stubs avoid having to print paper copies so you can view them online.
Example of a pay stub layout
See what a pay stub looks like and what’s included.
The sample payroll check stub below shows what our online paystub generator can produce.
Make payday a better day
Connect your payroll app to Xero accounting software to streamline your payday. This saves you from manually filling out a pay stub template, saving time and reducing the chance for human error.
- Pay stubs are created automatically each payday
- Taxes are calculated automatically
- Salary and wages flow straight into your general ledger
- Payday expenses show up in your cash flow forecasts
Other tools to help you run your business
Besides our automated pay stub generator, we have other resources to help you manage your small business finances
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Easily create an income statement for your business.
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Invoice template
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Disclaimer
Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.