Free template receipt for cash payments

Record transactions easily with our cash receipt template. Get a clearer picture of your cash flow by maintaining accurate records of cash payments and keeping proof of purchases.

A free printable receipt for cash payments in PDF.

Standardize your cash sales process

Use the same handy receipt template each time – fill in the gaps and give customers a paper or digital copy.

Understand your cash flow better

Uploading receipts for cash sales to your accounting software lets you see the impact on cash flow.

Professionalise cash transactions

Build customer trust by using a clear, professional, and simple cash receipt template for sales.

Download the free cash receipt template

Fill in the form to get a blank cash receipt template as an editable PDF. We’ll also link you to an example on how to use it.

Essential components of a cash receipt

Every cash receipt should include certain information. The more you include on your cash payment receipt, the easier it is to track sales and understand how your business makes money. Be sure to keep paper or digital copies of your receipts for financial record-keeping.

Information to include:

Unique receipt number

Give every cash receipt a unique number to easily find and organize them.

Payment date

Include the payment date to help keep your financial records accurate.

Payment amount

List how much the customer paid for an item or service.

Item description

Include some information on what the customer purchased – e.g. ‘New boiler fitted’.

Customer details

Note the customer’s name. If you’re shipping something to them, include their address and contact details.

Receipt example shows supplier name, contact details, customer name, receipt number, details of purchase and payment date.

Benefits of using a cash receipt template

If customers pay you in cash, it helps to have a receipt ready to go. Instead of creating a cash payment receipt from scratch, you can fill in the gaps on our free cash receipt template.

  • Included
    Simplify the process of managing and accounting for transactions
  • Included
    Give your customers a transparent and professional payment experience
  • Included
    Track sales and revenue more easily – see clear transaction details
  • Included
    Streamline the returns and refunds process with a clear receipt for cash payments
A receipt and cash.

Download our cash receipt template – free

Create physical or digital receipts using our printable cash receipt template. Simply follow these steps:

  1. Enter a few details and download the template

  2. Open the PDF and add the transaction details

  3. Send or print the receipt when you're paid with cash

FAQs on cash payment receipts

Anytime you receive a payment in cash. This includes payments made with physical currency or checks. Cash receipts serve as proof of payment, are helpful for returns and refunds, and help you manage your financial records accurately. If you don’t remember why a payment was made or what for, you’ll struggle to categorize that transaction properly. Use a cash receipt for selling products or services in a retail or personal setting, receiving a cash deposit or down payment, collecting rent or fees in cash or acknowledging donations received in cash. Cash payment receipts are a key part of financial record-keeping. But they also provide peace of mind for you and your customers, by formalising the exchange of goods and services. Everyone knows where they stand when you document the transaction.

Anytime you receive a payment in cash. This includes payments made with physical currency or checks. Cash receipts serve as proof of payment, are helpful for returns and refunds, and help you manage your financial records accurately. If you don’t remember why a payment was made or what for, you’ll struggle to categorize that transaction properly. Use a cash receipt for selling products or services in a retail or personal setting, receiving a cash deposit or down payment, collecting rent or fees in cash or acknowledging donations received in cash. Cash payment receipts are a key part of financial record-keeping. But they also provide peace of mind for you and your customers, by formalising the exchange of goods and services. Everyone knows where they stand when you document the transaction.

Once you’ve downloaded our free receipt template, just fill in a few basic transaction details. Check which tax rate applied to the sale (if any) and add it to the appropriate box. If there’s no tax, leave it blank. Put the payment details in the boxes provided – including how much your customer paid and their payment method. Then pop your signature in (if required).

Once you’ve downloaded our free receipt template, just fill in a few basic transaction details. Check which tax rate applied to the sale (if any) and add it to the appropriate box. If there’s no tax, leave it blank. Put the payment details in the boxes provided – including how much your customer paid and their payment method. Then pop your signature in (if required).

You don’t need your own cash receipt generator – templates are your shortcut to slick and professional receipts. Using this free, printable cash receipt template is a solid start. Templates help you maintain consistency and ensure key transaction details are captured accurately. You can customize them according to your needs – adding branding and additional fields relevant to your business.

You don’t need your own cash receipt generator – templates are your shortcut to slick and professional receipts. Using this free, printable cash receipt template is a solid start. Templates help you maintain consistency and ensure key transaction details are captured accurately. You can customize them according to your needs – adding branding and additional fields relevant to your business.

We have just the resources to help you. Check out our guidance on using receipt templates to make sure you get it right the first time.

Get help using your receipt template

We have just the resources to help you. Check out our guidance on using receipt templates to make sure you get it right the first time.

Get help using your receipt template

Get your finances on track with Xero

Our cloud-based accounting software doesn’t just help you get the numbers right – it lets you put them to work. Clearly see cash flow, manage expenses, and track payments. Use our customizable reports for forecasts and projections that help you make better business decisions.

  • Included
    All your small business accounting in one place
  • Included
    Accounting software that connects to your bank
  • Included
    Collaborate online in real time
Find about more about Xero accounting software
A business owner sits at their desk to monitor their Xero dashboard using a laptop.

Manage retail receipts and more with retail accounting software

Go beyond scanning and documenting retail receipts with Xero. Track cash flow, handle payments, and stay on top of payroll with powerful tools built for retailers.

  • Included
    Accept payments easily and integrate with POS apps
  • Included
    Easily track your cash flow with Xero analytics
  • Included
    Streamline payroll and automate payday filing using Xero online payroll software
Find out more about Xero software for retail business
Image shows a receipt being scanned using the Xero app.

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Disclaimer

Xero does not provide accounting, tax, business or legal advice. This guide has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business or before taking action in relation to any of the content provided.

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