How to start a landscaping business

Why start a landscaping business?

If you enjoy gardening and spending time outdoors, you may have considered working as a landscaper. Once you’ve built up enough experience, you may be ready to start your own landscaping business. It’s important to consider both the benefits and disadvantages of starting a landscaping company to see if it's right for you.

Owning a landscaping business has plenty of benefits. As the entrepreneur of this new business, you can be your own boss. You can set your working hours and choose your clients. Plus you have control of your finances and can set the prices you want to charge for your services. The freedom to work outdoors is one of the biggest benefits, with an opportunity to shape the environment you live and work in. The earning potential of landscaping businesses can be good, though this depends on the clients you have, where you are based, and the types of services you provide. High-quality landscaping jobs may pay you more.

There are also disadvantages to being a landscaping business owner. It is hard work and involves physical labor. Your business can be affected by inclement weather, and in some states, there could be slow seasons in areas with a lot of snow. Managing a business can be stressful, but the right tools can help you stay on top of your cash flow and get paid faster.

Find out about using Xero to stay on top of your cash flow and get paid.

Types of landscaping businesses

There are many types of landscaping businesses, but some are highly specialized, and you need to ensure you have the right certifications, skills and experience to offer a high-quality service.

The four most common types of businesses are:

• General landscaping: This can be commercial or residential, and involves arranging plants, soil, and organic materials in a garden or open space. A permit may be needed in some states. This could include things like tree trimming, leaf removal, and hedging.
• Interior landscaping: These services are usually provided to large offices, shopping malls, government buildings, and large indoor public spaces. This type of landscaping involves planting and maintaining indoor gardens.
• Gardening and groundskeeping: This is one of the more common services and involves caring for gardens in general. Tasks include lawn mowing, fertilizing, weeding, and sod and lawn installation. It can be commercial or residential. A lawn care business would fall into this category.
• Landscaping design and architecture: This is the most technical type of service, and you usually need a college degree in a related field. Projects include the design of large public spaces such as a college campus or an apartment complex. Knowledge of design software is essential, and projects often involve working with professionals such as architects.

13 steps to starting a landscaping business

After you have chosen the type of landscaping you want your business to provide, you are ready to formalize your business. Here are 13 steps for setting up your landscaping business. If this is the first time you are creating a business, you can read the guide to how to start a business for even more tips.

1. Form your business’s legal structure

You will need to choose a business structure. The three structures below are the most common for landscaping businesses.

• Sole proprietorship: This is a business operated by a single person. It’s the easiest structure, as all the profits and losses are received by the owner and reported on their personal income tax return. However, this structure doesn’t offer legal protection, and the owner’s personal assets may be at risk if they are sued or if anything goes wrong.
• Corporation: This is a separate legal entity and your assets are protected from the business’ liability, while also benefiting from certain tax advantages.
• Limited liability partnerships: This is a suitable structure if you want to maintain some level of liability protection while working with partners.
• Not for profit corporation: If your landscaping business has a focus on community or environmental improvement and you're not primarily motivated by profit, you can consider registering as a not-for-profit corporation.

2. Register for a business license and needed permits

Registering your business and getting a business license is critical for paying taxes, opening a business bank account, and applying for loans. The permitting process for landscaping is a two-permit process consisting of obtaining a Parks Canada Development Permit and then after the work is completed, a Parks Canada Certificate of Completion.

3. Apply for a Business Number (BN)

Before you can pay sales or payroll taxes in Canada, you'll need to apply for a Business Number (BN) with the Canada Revenue Agency (CRA). You can apply for a BN online or by mail.

4. Register for taxes

You may need to register for Goods and Services Tax (GST) or Harmonized Sales Tax (HST), as well as payroll taxes if you have employees in Canada. It's advisable to consult a tax advisor regarding your business plan and thoroughly research the specific tax requirements in your province or territory before proceeding with the registration process.

5. Establish a business bank account

Maintain a clear separation between your personal and business finances by opening a dedicated business bank account in Canada. This practice is essential for organized financial management, especially if you've established a legal entity for your business. Even as a sole proprietor, having a separate account streamlines tax preparation and financial reporting. To open a business account, you will typically require your Business Number (BN) provided by the Canada Revenue Agency. While various banks offer different services, it's beneficial to consider both checking accounts and credit card options. Evaluate the offerings from different financial institutions to select the one that best suits your specific business requirements.

6. Develop your business plan

Writing a business plan is key to helping you focus and guide you through the setup of your new landscaping business. It will help you develop and set goals and create your vision for the future. It can be essential for getting funding or loans. You can use this business plan template.

Your business plan should consider each of the following areas:

• Executive summary: Brief overview of your plan.
• Company overview: An overview of your company, vision, mission, owners.
• Industry analysis: Overview of the industry, government regulations, details of your services, and potential risks.
• Customer analysis: Your likely target customer.
• Competitive analysis: Who your key competitors are.
• Marketing plan: How and where you want to advertise.
• Operations plan: Procurement, office location, key asset management.
• Management team: This is your leadership team.
• Financial plan: How you will finance your business and startup. This ideally includes information for the next three years.
• Insurance plan: You’ll need to determine what is the best insurance coverage for your business.

7. Determine your services

Check the offerings of competitors in your area and consider your strengths and interests.

The two most common categories are landscaping services and lawn care services, including maintenance. You may offer a mix of both or one type of service.

Landscaping could include projects such as patio and fence installation (which may need a construction license), sod installation, or creating flower beds. It is wide-ranging, so you could choose to niche in one or two specific services, depending on if you prefer residential or commercial clients.

Lawn care company recurring maintenance services offer a diverse range of projects. These could include some of the following:

• lawn mowing
• planting and plant care
• weeding
• applying fertilizer or pesticides
• seeding
• trimming
• lawn aeration

When deciding on your services, consider your target market and their likely needs. To reduce your startup costs, you could consider offering a limited range of services until you have become more experienced and established.

8. Determine what equipment you need

Once you have decided on your services, you can plan what landscaping equipment you will need to provide your services. Some essential equipment will include:

• lawnmower
• hoe
• shears
• rake
• trimmer
• edger
• shovel
• leaf blower
• fertilizing equipment
• safety equipment, for example, ear protection
• gardening gloves

If your startup fund is small, consider renting some of the more expensive items before you invest in buying them. This will give you time to explore exactly what you need and your favorite brands.

Another important consideration is the vehicle you use. Common types of vehicles for landscaping businesses are pickup trucks, vans, and utility trailers. One of these is essential for your business. You will have to choose whether to rent or buy your vehicle. Your vehicle is also an advertising opportunity. You can put signage with your company branding and contact details on the vehicle..

9. Establish your target market

Knowing who your potential customers are is an important part of your business planning. In landscaping. You can choose either commercial or residential clients or a mix of both.

Commercial work often involves working with fewer clients in large spaces. You can charge more, and they have a budget. But it can be difficult for a new landscaping business to break into commercial work unless you have good industry contacts. You are likely to need to hire employees.

Residential work may offer a better initial entry point and opportunities for custom work. You’ll need more customers, but you can offer specialized services to make yours a more premium service.

Who you choose to work with will depend on your interests, your capabilities, and your desired margins.

Understanding what your competitors offer can also help you define your target market. By differentiating your service and niching, you’ll be better able to narrow down your preferred clientele. This will help you stand out from your competitors, which will help with marketing.

10. Set your prices

Setting your prices is a key part of your business plan. Take a look at what other local successful landscaping businesses are charging and how they price their services.

There are three main ways to price your services:

• by project
• hourly rate
• per square foot

When setting your prices, you’ll need to factor in a range of considerations. These include your overhead costs (insurance, equipment), direct costs (mulch, fertilizer), and job-specific features such as property size, location, and condition.

Be prepared to offer an initial estimate for a client, followed by a final invoice upon completion. Consider invoicing software if you plan to have an automated system and want to accept credit card payments online.

11. Build your brand

Building a brand is an important part of establishing your business identity. Branding can help you stand out from similar businesses and become known in your community. Activities to build your brand include:

• Choose a business name that is memorable and unique.
• Define your unique selling proposition (USP). How will you stand out from your competitors?
• Get a logo designed.
• Create your brand guide. Include your colors, fonts, tone, values, and mission statement.
• Get a website and have it professionally designed.

12. Understand insurance requirements

Business insurance is an important expense to protect you from unexpected costs of running your business. Events such as natural disasters, accidents, and lawsuits could wipe you out without the right insurance.

Each state has different insurance requirements. It is a good idea to find a reputable licensed agent to help you assess your risks and your needs. Shop around to find one that suits you.

These are some common types of insurance:

• General liability insurance: This is a key insurance and covers financial loss for a variety of reasons, including property damage, bodily injury, and defending lawsuits.
• Worker’s compensation: If you have employees, this is required in most states and provides assistance to workers injured while working.
• Commercial auto insurance: Provides protection for your work vehicles.
• Contractor’s tools and equipment insurance: Provides protection to repair or replace damaged tools or equipment.
• Equipment breakdown insurance: This provides cover to repair or replace equipment that is broken down or damaged
• Business owner’s insurance: This is an insurance plan that covers a combination of insurance needs for business owners. These plans vary but can usually be tailored.

13. Market your small business

Marketing your landscaping business is an essential part of attracting new customers. There are a lot of different ways to do marketing without having to spend a lot of money.

Here are a few common, cost-effective ways to market a small business:

• Business cards: Give them to clients and people thinking about your services.
• Referrals: Ask clients or people you know for referrals. Word of mouth matters a lot.
• Testimonials and reviews: Ask past clients for a testimonial and add it to your website and social media.
• Establish a Google Business Profile: It’s free and easy to establish. You can ask customers to rate your services.
• Social media: Choose one or two of your favorite platforms. Create a business page on Facebook. You can showcase examples of your work.
• Advertising: You can do this in local publications and websites.

Landscaping is a hard but rewarding business. By following these steps, you can get your landscaping company off the ground.