Automatic invoicing software for your small business
Save admin time with Xero’s automated invoicing software. Streamline the billing process with the help of automations – minimise data entry by asking Xero to politely nudge your late-paying customers, then track your invoice payments from the Xero desktop or on mobile with the Xero Accounting app.
Create and send invoices online with Xero
Xero’s invoicing software makes creating and sending invoices much easier. This helps you get paid sooner and boosts your cash flow.
Customise online invoices
Personalise your invoices with your brand logo and custom messages for that professional finish.
Accept payments instantly
Add a Pay now button to invoices so customers can pay you online straight away, simplifying the payment process.
Follow up with automatic reminders
Prevent late payments and cut down on admin by using the invoice app to send automatic payment reminders to customers.
It’s made a really big difference in keeping my finances organised
Nubian Skin use Xero to manage their business finances
Professional automatic invoicing – your way
Impress your customers with Xero’s professional invoicing software for small business owners. Customise your invoices with your branding and payment terms, then save your changes to speed up the process with every invoice.
Repeating invoices
Bill your customers the same amount each month? Let Xero’s invoicing automation create and send the invoices for you.
Group invoicing
If you charge a group of customers the same amount, ask Xero to send these identical auto invoices to the whole group in one go. Job done!
Automated data entry
Once you’ve set up default info for each customer, each invoice fills with the customer’s info automatically.
Give your customers more ways to pay
Xero accepts online payments and uses recognised payment providers, making it easy for your customers to pay. With Xero’s online invoicing, you’ll earn your customers’ trust and get paid sooner. That’s a win – both for them and your business.
Get paid straight from your invoices
Add a Pay Now button to your invoices so customers can pay directly from the invoice, speeding transactions and minimising follow-ups.
Give your customers choices with online payment options
Xero’s online invoicing lets you give customers different ways to pay, like debit and credit cards, and direct debits.
Here’s more on accepting online paymentsAccept card payments with PayPal and other payment methods
Xero partners with trusted payment platforms like PayPal. Online payments are secure and quick, so customers can use them with confidence.
Connect Paypal with Xero
Set up automated invoice reminders
Just tell Xero’s auto invoicing software when and how often to remind your customers about their invoices. You’ll save time, reduce your overdue invoices, and improve your cash flow.
- Decide how often you want to email payment reminders
- Remind customers before and after a payment is due
- Track sent reminders to see when you sent them, so you stay organised and up to date
Create invoices directly in the app
Easily create and send invoices on the go with the Xero Accounting app. Whether you’re in the office or not, manage your invoices and keep your business ticking over.
- Add new customers on the spot, directly from your mobile device
- Get notified the moment your customer opens an invoice, and when you’ve been paid
- Check for overdue invoices in the Xero Accounting app while you’re out, and send a reminder email immediately
Plans to suit your business
All pricing plans cover the accounting essentials, with room to grow.
Starter
Usually R450
Now R45
ZAR per month
Save R1215 over 3 months
Standard
Usually R745
Now R74.50
ZAR per month
Save R2011.50 over 3 months
Premium
Usually R995
Now R99.50
ZAR per month
Save R2686.50 over 3 months
FAQs on Xero automatic invoicing software
Yes. Xero’s invoice templates help you create identical invoices again and again, saving you from having to laboriously recreate them. Just review and approve them, or you can even ask Xero to send recurring invoices automatically – saving you even more admin time.
Yes. Xero’s invoice templates help you create identical invoices again and again, saving you from having to laboriously recreate them. Just review and approve them, or you can even ask Xero to send recurring invoices automatically – saving you even more admin time.
Certainly. Xero’s invoicing software shows you the status of all your pending and paid invoices at a glance. You can also see how much is owed to you in total so you have a good idea of your cash flow. Xero’s billing software helps you to track payments, see where money is owed and follow up quickly so you get paid faster.
Certainly. Xero’s invoicing software shows you the status of all your pending and paid invoices at a glance. You can also see how much is owed to you in total so you have a good idea of your cash flow. Xero’s billing software helps you to track payments, see where money is owed and follow up quickly so you get paid faster.
Yes you can. Once your customer has accepted your quote, just create an invoice by selecting the quote and clicking a button in Xero. Simple! You can even choose which items from the quote to include on your invoice if you don’t want to charge your customer the entire quote.
Yes you can. Once your customer has accepted your quote, just create an invoice by selecting the quote and clicking a button in Xero. Simple! You can even choose which items from the quote to include on your invoice if you don’t want to charge your customer the entire quote.
Yes – Xero’s invoicing software lets you select and email multiple invoices in one go, saving you time and hassle. You can also combine multiple invoices into a single PDF and email it.
Yes – Xero’s invoicing software lets you select and email multiple invoices in one go, saving you time and hassle. You can also combine multiple invoices into a single PDF and email it.
Yes! Xero’s online invoicing software for small businesses lets you set up templates to quickly create invoices you send regularly, create a new invoice by copying an existing one, or just quickly update an existing invoice before sending it. That’s a lot of time saved.
Yes! Xero’s online invoicing software for small businesses lets you set up templates to quickly create invoices you send regularly, create a new invoice by copying an existing one, or just quickly update an existing invoice before sending it. That’s a lot of time saved.
Yes. You can easily transfer invoices from other accounting software or systems into Xero using a standard CSV (spreadsheet) layout. Import as little or as much info from each invoice as you like.
Yes. You can easily transfer invoices from other accounting software or systems into Xero using a standard CSV (spreadsheet) layout. Import as little or as much info from each invoice as you like.
Automated invoicing uses artificial intelligence (AI) and machine learning to simplify your process of creating and sending invoices. It’s great for repeat and batch invoices – when you bill for the same amounts each time, just ask Xero’s software to send invoices for you on a set schedule.
Automated invoicing uses artificial intelligence (AI) and machine learning to simplify your process of creating and sending invoices. It’s great for repeat and batch invoices – when you bill for the same amounts each time, just ask Xero’s software to send invoices for you on a set schedule.
A lot – it massively speeds up the process of invoicing your customers while minimising errors. While you’ll have to set up automated invoicing, you’ll quickly win back that time and strike some admin from your to-do list!
A lot – it massively speeds up the process of invoicing your customers while minimising errors. While you’ll have to set up automated invoicing, you’ll quickly win back that time and strike some admin from your to-do list!
Bill accurately with effortless time tracking
Maximise time with Xero invoicing software’s time-tracking features. Xero populates invoices with timesheets to capture all your hard work.
Smoothly manage your expenses for better financial planning
Xero’s billing software for small businesses lets you track expenses and categorise transactions for a clearer view of your finances.
Tailored to fit your industry
Xero gives you the tools you need and integrates with apps for your specific industry’s needs.
Do more with invoicing as you grow with Xero app integrations
Xero grows with you. Enhance your invoicing by integrating third-party apps with your Xero billing software to streamline workflows.
Invoice successfully with Xero
Every business owner needs a process for getting their invoices drafted, sent, and – most importantly – paid. Read our guide to master invoicing for small businesses.
Learn how to send great invoices
Accounting software for your South African small business
Run your business accounting online with Xero – easy-to-use accounting software with savvy features to save you time and champion accuracy. Just ask Xero’s auto invoicing software to automate your recurring invoices, cut down on data entry, and nudge late-paying customers for you.
- Set up automated invoicing for particular customers just once – then let Xero handle their billing
- Connect Xero to your bank and match transactions with Xero’s automated bank reconciliation tool
- Collaborate in real time with your accountant and your team for smoother communication on your latest numbers
- Customise Xero to suit your needs with hundreds of third-party apps from the Xero App Store
Start using Xero for free
Access Xero features for 30 days, then decide which plan best suits your business.
Help for Xero users on setting up online invoicing
Xero Central is full of helpful articles and how-to guides to get small businesses up to speed with invoicing.
Understand the invoicing and payment process
Get help on invoicing and quoting for work, customising invoices, managing payments, and reporting on sales.
Use Xero to send invoices
Find easy-to-follow instructions on how to send invoices with Xero.
Seamlessly import invoices and bills
Use Xero’s Conversion Toolbox to import invoices and bills from your client’s accounting system.
FAQs about Xero in South Africa
The best accounting software depends on your needs. Xero’s accounting software has flexible plans so you can adjust your subscriptions to access the features you need as your business grows.
Check out Xero’s pricing plans.The best accounting software depends on your needs. Xero’s accounting software has flexible plans so you can adjust your subscriptions to access the features you need as your business grows.
Check out Xero’s pricing plans.No – Xero is based in the cloud, so all you need is an internet connection. But you need a multi-factor authentication (MFA) app to log in to Xero. MFA extra layer of security by checking that it’s really you when you log in.
Learn about data protection with Xero.No – Xero is based in the cloud, so all you need is an internet connection. But you need a multi-factor authentication (MFA) app to log in to Xero. MFA extra layer of security by checking that it’s really you when you log in.
Learn about data protection with Xero.Yes, the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry and for doing business wherever you are located.
Check out the Xero App Store.Yes, the Xero App Store has hundreds of apps to help manage your business, including apps specifically designed for your industry and for doing business wherever you are located.
Check out the Xero App Store.
See how invoicing online can simplify tasks
Probably the best invoicing video you’ll ever see.