Automatic invoicing software for your small business

Accelerate your invoicing admin and get paid sooner with Xero billing software. Powerful tools ease the whole process, from customisable invoices to a pay now button that lets customers pay you directly from the invoice.

A big green tick shows that an invoice has been sent from the Xero mobile app.

Create and send invoices online with Xero

Xero’s invoicing software makes creating and sending invoices much easier. This helps you get paid sooner and boosts your cash flow.

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    Customise online invoices

    Personalise your invoices with your brand logo and custom messages for that professional finish.

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    Accept payments instantly

    Add a pay now button to your invoices so customers can pay you online straight away.

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    Follow up with automatic reminders

    Prevent late payments and cut down on admin by using the invoice app to send automatic payment reminders to customers.

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Professional online invoicing – your way

Create professional invoices to impress your customers. Xero invoicing software for small businesses gives you templates to customise your invoices to your own brand and purposes.

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    Personalise invoices with your own branding and payment terms
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    Customise and save templates for a quick, accurate process every time
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    Add your own custom fields and messages to include all the info you need

Give your customers more ways to pay

Late payments hurt your business’s cash flow. With Xero cloud billing software, offer your customers a choice of popular ways to pay you online.

Get paid straight from your invoices

By adding a pay now button to your invoices, you make it easier for customers to pay you – and you’ll spend less time chasing payments.

Give customers online payment options

These include popular payment methods like debit and credit cards, and direct debits.

Accept online payments

Accept card payments with Stripe or direct debits with GoCardless

Xero partners with trusted payment platforms like Stripe and GoCardless for secure payments and a smooth process.

Here’s how Stripe and Xero work together
A customer has plenty of payment options through Xero’s invoice app.

Send automatic invoice reminders

How about saving even more time? Ask Xero automated billing software to politely nudge any customers who have invoices outstanding.

  • Included
    Choose how often to email payment reminders
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    Remind customers before or after their payment due dates
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    Track your sent reminders to see when you sent them, so you’re organised with your invoicing

Simplify your VAT management with Xero

Don’t stress over South African Revenue Service (SARS) rules and deadlines. Xero’s invoicing tools integrate with your workflow so you can do your financial reporting and compliance with confidence.

Automatic VAT calculations

Let Xero do the hard bit for you. We apply the correct GST/HST rates to your invoices automatically.

Accurate data summaries

Generate detailed data summaries directly from your invoices, and get the info you need for your VAT reporting.

SARS record-keeping compliance

Keep organised records of your invoicing admin so you can always find the numbers you need to meet SARS rules.

Illustration of Xero being used on an iPad, with a calculator, invoice, post-it notes, and notepad surrounding.

Plans to suit your business

All pricing plans cover the accounting essentials, with room to grow.

Starter

Usually R450

Now R45

ZAR per month

Save R1215 over 3 months

Standard

Usually R745

Now R74.50

ZAR per month

Save R2011.50 over 3 months

Premium

Usually R995

Now R99.50

ZAR per month

Save R2686.50 over 3 months

It’s really enabled me to grow as a business owner and given me so much time back to work on my business and be with my family.

Kristen’s Kick-ass Ice Cream use Xero to manage their business

Kristen selling ice creams at a counter and a person sitting on an armchair with slippers and a computer.

FAQs on Xero automatic invoicing software

Yes. Xero’s invoice templates help you create identical invoices again and again, saving you from having to laboriously recreate them. Just review and approve them, or you can even ask Xero to send recurring invoices automatically – saving you even more admin time.

Yes. Xero’s invoice templates help you create identical invoices again and again, saving you from having to laboriously recreate them. Just review and approve them, or you can even ask Xero to send recurring invoices automatically – saving you even more admin time.

The Xero Accounting app gives you the freedom to manage your invoicing wherever you are, whenever you like. The app’s intuitive design lets you quickly create, customise and send online invoices. You can also add customers to your address book, get real-time notifications when customers view and pay your invoices, and check for overdue invoices to send reminders – all from the app.

Here are more features of the Xero Accounting app

The Xero Accounting app gives you the freedom to manage your invoicing wherever you are, whenever you like. The app’s intuitive design lets you quickly create, customise and send online invoices. You can also add customers to your address book, get real-time notifications when customers view and pay your invoices, and check for overdue invoices to send reminders – all from the app.

Here are more features of the Xero Accounting app

Certainly. Xero’s invoicing software shows you the status of all your pending and paid invoices at a glance. You can also see how much is owed to you in total so you have a good idea of your cash flow. Xero’s billing software helps you to track payments, see where money is owed and follow up quickly so you get paid faster.

Certainly. Xero’s invoicing software shows you the status of all your pending and paid invoices at a glance. You can also see how much is owed to you in total so you have a good idea of your cash flow. Xero’s billing software helps you to track payments, see where money is owed and follow up quickly so you get paid faster.

Yes you can. Once your customer has accepted your quote, just create an invoice by selecting the quote and clicking a button in Xero. Simple! You can even choose which items from the quote to include on your invoice if you don’t want to charge your customer the entire quote.

Yes you can. Once your customer has accepted your quote, just create an invoice by selecting the quote and clicking a button in Xero. Simple! You can even choose which items from the quote to include on your invoice if you don’t want to charge your customer the entire quote.

Yes – Xero’s invoicing software lets you select and email multiple invoices in one go, saving you time and hassle. You can also combine multiple invoices into a single PDF and email it.

Yes – Xero’s invoicing software lets you select and email multiple invoices in one go, saving you time and hassle. You can also combine multiple invoices into a single PDF and email it.

Yes! Xero’s online invoicing software for small businesses lets you set up templates to quickly create invoices you send regularly, create a new invoice by copying an existing one, or just quickly update an existing invoice before sending it. That’s a lot of time saved.

Yes! Xero’s online invoicing software for small businesses lets you set up templates to quickly create invoices you send regularly, create a new invoice by copying an existing one, or just quickly update an existing invoice before sending it. That’s a lot of time saved.

Yes. You can easily transfer invoices from other accounting software or systems into Xero using a standard CSV (spreadsheet) layout. Import as little or as much info from each invoice as you like.

Yes. You can easily transfer invoices from other accounting software or systems into Xero using a standard CSV (spreadsheet) layout. Import as little or as much info from each invoice as you like.

Start using Xero for free

Access Xero features for 30 days, then decide which plan best suits your business.

Bill accurately with effortless time tracking

Maximise time with Xero invoicing software’s time-tracking features. Xero populates invoices with timesheets to capture all your hard work.

A worker in a high-vis vest adds his time on the job into Xero’s time tracking mobile app.

Smoothly manage your expenses for better financial planning

Xero’s billing software for small businesses lets you track expenses and categorise transactions for a clearer view of your finances.

A large stack of receipts for expense claims in a neat pile.

Tailored to fit your industry

Xero gives you the tools you need and integrates with apps for your specific industry’s needs.

A tradesperson and their colleague smile at how easy it is to create and send online invoices with Xero invoicing software.

Do more with invoicing as you grow with Xero app integrations

Xero grows with you. Enhance your invoicing by integrating third-party apps with your Xero billing software to streamline workflows.

Graphics of apps from the Xero App Store surround a sole trader as he chooses between them.

Invoice successfully with Xero

Every business owner needs a process for getting their invoices drafted, sent, and – most importantly – paid. Read our guide to master invoicing for small businesses.

Learn how to send great invoices
A small business owner leans against a trolley of baked goods and fires off a quick invoice from her mobile.

Accounting software for your South African small business

Run your business accounting online with Xero – easy-to-use accounting software with savvy features to save you time and champion accuracy. Just ask Xero’s auto invoicing software to automate your recurring invoices, cut down on data entry, and nudge late-paying customers for you.

  • Included
    Set up automated invoicing for particular customers just once – then let Xero handle their billing
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    Connect Xero to your bank and match transactions with Xero’s automated bank reconciliation tool
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    Collaborate in real time with your accountant and your team for smoother communication on your latest numbers
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    Customise Xero to suit your needs with hundreds of third-party apps from the Xero App Store
Do more with Xero’s accounting software
A tablet displays a chart of income and expenses in the Xero Accounting app.

Help for Xero users on setting up online invoicing

Xero Central is full of helpful articles and how-to guides to get small businesses up to speed with invoicing.

Understand the invoicing and payment process

Get help on invoicing and quoting for work, customising invoices, managing payments, and reporting on sales.

Get help with invoices and quotes

Use Xero to send invoices

Find easy-to-follow instructions on how to send invoices with Xero.

Send invoices in Xero

Seamlessly import invoices and bills

Use Xero’s Conversion Toolbox to import invoices and bills from your client’s accounting system.

Import invoices and bills

See how invoicing online can simplify tasks

Probably the best invoicing video you’ll ever see.