What is Peppol e-invoicing?
Peppol Electronic invoicing (or E-invoicing) is the ability to send an invoice digitally between the accounting systems of business suppliers and buyers. Unlike sending a PDF file or online invoice via email, the invoice is automatically sent to a buyer’s accounting system through a secure network. So there’s no need for the business to manually handle the invoice. It also works if the two accounting systems are different, because an international standard (Peppol) allows these systems to ‘speak’ to each other.
What does this mean for business owners like me?
1. Invoices won’t get lost in the mail
E-invoicing ensures invoices are received directly in the other party’s accounting system, so they won’t get lost in the post or in your customer’s email folder.
2. Less admin work = more time saved
When you use Xero’s Peppol-ready online accounting software and register on the Peppol network, the e-invoices you receive appear automatically as a draft bill, in Xero, for you to approve. This eliminates the need for manual data entry, and reduces the risk of errors.
3. Get paid faster
When you make it easier for your customers to pay you by using E-invoicing and issuing invoices with Xero’s online invoicing feature, you can get paid faster. Xero customers that issue online invoices (and include a payment option) enjoy a 43% reduction in average debtor days from 2015 to 2018 (Source: Xero internal data).
How do I sign up for E-invoicing?
Follow these simple instructions to sign up to the Peppol network, and send & recieve invoices.
Other Xero features that will simplify your business
Direct bank connections
Xero connects with major banks like DBS, HSBC, OCBC and UOB in Singapore so your transaction data gets sent direct from your bank into Xero.
800+ third-party apps
Payroll, HR, inventory, time tracking, expenses and more all integrate with Xero.
IRAS tax compliant
Make life simpler with automatic GST F5 calculations for easy IRAS filing.
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Xero’s Peppol-ready online accounting software costs as low as US$20 a month.
$ 9999 USD / Month
$ 9999 USD / Month
$ 9999 USD / Month
Frequently asked questions
Originating from Europe, Peppol is also being adopted in markets beyond Europe. Peppol is in use in 28 countries in Europe plus Australia, Canada, New Zealand, Singapore and USA with Peppol Authorities placed in 13 countries. Currently, there are OpenPeppol members in 34 countries in total. OpenPeppol has certified Access Points in 26 European countries plus Canada, Singapore and USA.
No E-invoicing is different from online invoicing.
In most current business scenarios, online invoicing refers to either a scanned copy of the invoice or a PDF file sent to the recipient organisation via email. The process relies on manual data entry as your recipient will have to re-enter the details of the invoice into his own accounting system (e.g. accounts payable). Similarly, you may be receiving many online invoices in the form of PDFs – you will also need to have someone manually input the invoice details or scan the pages of invoices into your system.
E-invoicing on the other hand is an invoice created digitally in a supplier’s financial system, transmitted electronically through the Peppol network to the recipient (buyer) where it is processed automatically without any human intervention (i.e E-invoices received in Xero account will appear as draft bills automatically).
No, there is no installation required. You'll only need to connect your Xero account to our E-invoicing partner, Storecove, to start sending invoices on the Peppol network - just follow these simple instructions.
There is no change to your current workflow. The only difference is that E-invoices need to be sent to the recipient’s Peppol ID instead of their email address.
When you receive E-invoices from your suppliers, the invoices will appear as draft bills in your Xero account automatically. There is no manual data entry required.
The security and integrity of the data exchanged through the Peppol network rely on encrypted transport using SSL and additionally a Public Key Infrastructure (PKI). This ensures that only parties with valid digital certificates can communicate on the Peppol network.
No, IRAS is not able to access your invoice under current regulation. However, you do need to comply with any applicable IRAS tax regulations.