What is single touch payroll and how does it affect your business?

Small Business Guides

3 min read

Single touch payroll has changed the way businesses report salary/wages, PAYG and superannuation information to the tax office. So what is single touch payroll? We explain the main points.

Summary of single touch payroll

Single touch payroll is a recent regulation that changed when and how small businesses report payroll activity to the Australian Tax Office (ATO).

Businesses used to report this information to the ATO once a year. Now, they send a report after each pay day. And those reports must be submitted digitally, using a very specific format.

When you report payroll

Small businesses used to finalise their payroll records at the end of the financial year and produce:

  • a payment summary annual report for the ATO, stating how much the business had paid in salary or wages, the PAYG withheld, and some superannuation contributions they’d made

  • a payment summary for each employee, stating what each employee received in wages or salary, the payroll taxes collected from their pay, and some superannuation contributions made on their behalf

With STP, the payment summary annual report and the payment summary have gone away.

No more payment summary annual reports

Because you  update the ATO on a pay-by-pay basis, you don’t need to prepare a payment summary annual report anymore. You just let the ATO know when you’ve made your last pay run of the financial year for your employees.

No more employee payment summaries, either

Payment summaries don’t need to be sent to employees anymore, so employers aren’t required to produce them. The ATO uses single touch payroll reports as the sole record of salary/wages paid, taxes collected, and superannuation contributed.

Your employees can see the information that used to be on their payment summary by logging on to myGov.

Two women stand at a screen. The boss shows her employee how to access her pay-to-date information online, as single touch payroll will bring an end to group certificates.

Payment summaries are a thing of the past. Employees can find their pay-to-date information online.

You need to report payroll online

There are no more paper forms for reporting your payroll activity to the ATO. You need to submit the information online, using a specific format known as SBR (Standard Business Reporting).

Employers with 1–4 employees are eligible to use the no-cost or low-cost solutions the ATO have asked software developers to build. These solutions should cost $10 per month or less. These businesses can also choose to get a registered tax or BAS agent to report quarterly on their behalf - up until 30 June 2021.

 

How to comply with single touch payroll

You  need to make sure you can submit compliant reports every payday. Here’s what it means:

  • If you use online payroll software, it should be able to handle the job. Just make sure it produces ATO-compliant reports.

  • If you use desktop payroll software, you need to find a service that can upload your payroll reports, convert them into the ATO’s required format and submit them on your behalf.

  • If you use spreadsheets or pen and paper, you need to find a service to convert the data into a compliant digital report format and submit it on your behalf.

If you don’t already use an accountant or bookkeeper, this could be a good time to start. You can find one that’s familiar with online payroll software, in the Xero advisor directory.