How long to keep payroll records?

Payroll records

In Australia you’re required to keep payroll records for seven years, even if the employee has left. This is to make sure your employees’ rights are protected. 

Records have to be legible and in English and be readily accessible to a Fair Works Inspector (FWI). If records aren't kept or are incorrect, FWIs can give employers a fine, called an infringement notice.

You’ll need to keep records in paper or electronic form for:

  • employee’s start date and employment status

  • salary or wages and time worked, including pay rate

  • holidays and leave

  • taxes and other deductions

  • superannuation contributions

  • when money was paid and where to for employee pay

  • details of employment termination


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