Manage expenses effortlessly

Capture costs to submit and reimburse expense claims, plus view spending – all with the expense manager tools in Xero.

A large pile of receipts for employee expense claims are neatly stacked in a pile.

Take a photo of receipts

Make expense claims fast and paperless.

Reimburse expenses quickly

Approve expense claims without delay.

Monitor employee spending

Track expenses with real time reporting.

Manage expenses wherever you are

Claim mileage and expenses from your phone.

See how effortless expense management works

This explains everything. And in just 120 seconds.

Take a photo of receipts

Make your expenses fast and paperless from your phone.

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    Details are scanned from your photo receipt to auto fill the claim
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    Track and record your mileage
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    Submit an expense claim in one click with the receipt attached
Learn more about scanning receipts

Reimburse expenses quickly

Automate your expense management process to make your life easier.

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    Get notified as soon as an expense claim is submitted
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    Quickly review and approve expense claims
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    Simply pay your expense claim the same way you pay other bills

Monitor employee spending

Manage expenses with accurate views of spend and when reimbursements are due, to help manage cash flow.

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    Keep an eye on expense claims with real time reporting
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    Spot trends and insights so you can plan ahead
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    Forecast and budget with real time figures

Manage expenses wherever you are

Speed up submitting and approving expense claims.

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    Track and submit mileage using the map in the mobile app
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    Forget paper receipts – snap a digital copy instead
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    Review and approve claims from your phone for fast turnaround
Learn more about tracking mileage

More about expenses

If you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed. Get your mileage expenses under control with the mileage tracker and get the insights you need to make smarter spending decisions.

Snap a photo using the receipt scanner in the app and the key details will be scanned and auto filled into an expense claim in the app. Submit the claim with the receipt attached in just one click.

Organise expenses and keep them in check. Label what an expense relates to, so you can charge it to the right customer or project. Group and organise your own expenses using labels and assign expenses to a customer or project.

Assign an expense to a specific customer as you enter it, so you can on-charge it. The expense is automatically added to the customer’s next invoice, so you can make sure you’re reimbursed.

View the dashboard for expense tracking. See charts that display real-time figures for expenses. See the current state of your expense claims and view reports filtered by employee, status and expense account.

Start claiming expenses for free

Access all Xero features for 30 days, then decide which plan best suits your business.

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    Safe and secure
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    Cancel any time
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    24/7 online support

We chose Xero because it was set up for small businesses like ours

Olive and Poppy think Xero is perfect for non-accounting experts

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