See how effortless expense management works
Take a photo of receipts
Employees can submit claims in Xero Me; approvers can claim and approve expenses using the Xero expenses app.
- Track and record your mileage
- Snap a receipt so details auto-fill your expense claims
- Submit an expense claim in one click with the receipt attached
Reimburse expenses promptly
Minimise the time employees wait to get paid back so they’re not out of pocket.
- Get notified as soon as an expense claim is submitted in the expenses app
- Quickly review and approve expense claims in one click
- Simply Pay your expense claim the same way you pay other bills
Monitor employee spending
Manage expenses with accurate views of spend and reimbursements to manage cash flow.
- Use the expense tracker to review by employee, status, account and project
- Spot trends and insights so you can plan ahead
- Forecast and budget based on real-time figures
Expenses on the go
Speed up your expense claim and approval process with the mobile apps : Xero Me and the Xero Expenses app.
- Track and submit mileage using the map in the mobile app
- Forget paper receipts – use a photo instead
- Submit and approve claims from your phone for fast turnaround
More about expenses
Claim expenses using the app or desktop version when you add expenses to the Starter, Standard or Premium plan. You only pay for employees who submit an expense claim within the month. You don’t pay for an employee if all they did that month was sign in, view previous claims, or approve claims.See how expenses pricing works
If you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed. Get your mileage expenses under control with the mileage tracker and get the insights you need to make smarter spending decisions.Learn more about mileage tracking
Just snap a photo using the receipt scanner in the expenses app, and the key details are automatically entered into Xero.Learn more about scanning receipts
Organise expenses and keep them in check. Label what an expense relates to, so you can charge it to the right customer or project. Group and organise your own expenses using labels and assign expenses to a customer or project.See how to set up and label expense claims
Assign an expense to a specific customer as you enter it, so you can on-charge it. The expense is automatically added to the customer’s next invoice, so you can make sure you’re reimbursed.See how to assign an expense to a customer
View the dashboard for expense tracking. See charts that display real-time figures for expenses. See the current state of your expense claims and view reports filtered by employee, status and expense account.See how to view expense analytics
Start claiming expenses for free
Access all Xero features for 30 days, then decide which plan best suits your business.
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