Use Xero expense manager on the go

Capture costs to submit and reimburse expense claims, plus view spending – all with expense manager tools.

A large pile of receipts for employee expense claims are neatly stacked in a pile.

Take a photo of receipts

Make expense claims fast and paperless.

Reimburse expenses promptly

Approve expense claims without delay.

Monitor employee spending

View analytics to manage expenses.

Expenses on the go

Claim expenses right away using the mobile apps.

See how effortless expense management works

This explains everything. And in just 120 seconds.

Take a photo of receipts

Employees can submit claims in Xero Me; approvers can claim and approve expenses using the Xero expenses app.

  • Included
    Track and record your mileage
  • Included
    Snap a receipt so details auto-fill your expense claims
  • Included
    Submit an expense claim in one click with the receipt attached
Learn more about scanning receipts

Reimburse expenses promptly

Minimise the time employees wait to get paid back so they’re not out of pocket.

  • Included
    Get notified as soon as an expense claim is submitted in the expenses app
  • Included
    Quickly review and approve expense claims in one click
  • Included
    Simply Pay your expense claim the same way you pay other bills

Monitor employee spending

Manage expenses with accurate views of spend and reimbursements to manage cash flow.

  • Included
    Use the expense tracker to review by employee, status, account and project
  • Included
    Spot trends and insights so you can plan ahead
  • Included
    Forecast and budget based on real-time figures

Expenses on the go

Speed up your expense claim and approval process with the mobile apps : Xero Me and the Xero Expenses app.

  • Included
    Track and submit mileage using the map in the mobile app
  • Included
    Forget paper receipts – use a photo instead
  • Included
    Submit and approve claims from your phone for fast turnaround
Learn more about tracking mileage

More about expenses

Claim expenses using the app or desktop version when you add expenses to the Starter, Standard or Premium plan. You only pay for employees who submit an expense claim within the month. You don’t pay for an employee if all they did that month was sign in, view previous claims, or approve claims.

See how expenses pricing works

If you or your employee use your own vehicle for work, you can submit a mileage claim to be reimbursed. Get your mileage expenses under control with the mileage tracker and get the insights you need to make smarter spending decisions.

Learn more about mileage tracking

Just snap a photo using the receipt scanner in the expenses app, and the key details are automatically entered into Xero.

Learn more about scanning receipts

Organise expenses and keep them in check. Label what an expense relates to, so you can charge it to the right customer or project. Group and organise your own expenses using labels and assign expenses to a customer or project.

See how to set up and label expense claims

Assign an expense to a specific customer as you enter it, so you can on-charge it. The expense is automatically added to the customer’s next invoice, so you can make sure you’re reimbursed.

See how to assign an expense to a customer

View the dashboard for expense tracking. See charts that display real-time figures for expenses. See the current state of your expense claims and view reports filtered by employee, status and expense account.

See how to view expense analytics

Start claiming expenses for free

Access all Xero features for 30 days, then decide which plan best suits your business.

  • Included
    Safe and secure
  • Included
    Cancel any time
  • Included
    24/7 online support

We chose Xero because it was set up for small businesses like ours

Olive and Poppy think Xero is perfect for non-accounting experts

A person organising bracelets in a retail store.