Track project costs and time with Xero

Xero’s project accounting tools make your project accounting, planning, budgeting, quoting, and invoicing so much easier.

A list of the current jobs that are being tracked displays in Xero’s project accounting software.

Costing and setup made simple

Get the benefits of Xero’s project tracking tools, like automated tracking, easy setup, and at-a-glance headline info.

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    Automate time and expense tracking

    Use the timer or location-based job tracker to monitor work and manage project budgets with precision.

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    Easily set up project tracking

    Project accounting integrates with Xero automatically – so it’s easy to create projects and set up job tracking.

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    Check financials on the dashboard

    Project accounting metrics give you a clear view of your project’s progress against budget, so you deliver on time.

I was surprised by how easy it was

Xero gives Verdure Surf confidence to do the books

A person shaping and carving a wooden surfboard.

Record time and track costs

Xero’s project tracker software precisely monitors your project time and location with its start–stop timer and location-based tracking on your device. Xero helps you track your work while you focus on the job and see where your money is going in real time.

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    Record time spent on a project on the spot, for real-time job insights
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    Link costs to specific projects or jobs, to easily compare them against your budget
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    See where each dollar was spent to help you manage your project budgets
Find out more about time tracking
Xero project accounting software compares a project’s time and costs spent to its budget.

Easily set up project tracking and invoicing

Say goodbye to difficult integrations with project accounting software. With project tracking in Xero you can set up multiple projects quickly, and confidently track project time and costs.

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    Just create a project to start tracking and managing your work
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    Add job information and allocate resources, tasks and expenses
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    Add tracking details to Xero invoices automatically for simpler, faster invoicing
An arching rainbow connects Xero project accounting to a bank.

Invoice project costs in Xero

Create fixed price or time-and-materials invoices that include the latest project information, and choose how much job detail to include. Xero’s project-based accounting integrates tracking tools with payment services so you spend less time in the books.

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    Create a quote directly from your project, so you know your profit before doing the work
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    Send invoices for deposits and lump sums, including project progress payments
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    Add a pay now button to online invoices so customers can pay you immediately
Find out more about job costing
Two invoices from Xero’s project tracking apps, clearly showing the project’s time and costs.

Your project’s headline numbers at a glance

Monitor and manage your project’s key finances so you can maximise your profits. Xero’s project management tools and reports compare revenue and costs for all your projects, showing you your most profitable jobs.

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    View project financials on the profitability dashboard
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    See a summary of multiple projects in the Project Summary report
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    See a breakdown of costs including what needs to be invoiced in the project accounting software
The project profitability dashboard in Xero’s project tracker software ranks three projects’ profitability, side by side.

Project tracker software benefits your small business

Xero’s project tracking tools let you track your profitability, and better manage time and costs for each basis.

Better time management

Project tracking tools save time and relieve admin stress by tracking costs and time spent on the job.

Simpler budgeting

Improve the accuracy and clarity of budgeting at the planning stages of a job with project tracker software.

Clear financial insights

Use project accounting and reporting to monitor project finances and profitability in real time.

Time tracking

Track your project hours on your device anywhere, anytime, and precisely invoice the time spent on tasks.

A worker in a high-vis vest uses an online time tracking app on their mobile device to enter time on the job.

Job costing

Use job costing software to plan and quote jobs, monitor costs, and check profitability.

Two workers at a construction site wearing hard hats check costs using their job costing software on a mobile device.

FAQs on tracking projects

It’s pretty simple. Use project tracking to assign bills and spend monies to a project, and use expenses to assign expense claims to it. You can then use projects' reporting tools to check your profitability.

Create an expense claim and assign it to a project

It’s pretty simple. Use project tracking to assign bills and spend monies to a project, and use expenses to assign expense claims to it. You can then use projects' reporting tools to check your profitability.

Create an expense claim and assign it to a project

Xero’s project tracker software monitors the time spent on jobs. You can see staff resource allocations, time entries, hours worked, and progress on billable hours targets. There are resource management reports that show chargeable and non-chargeable hours, too.

Xero’s project tracker software monitors the time spent on jobs. You can see staff resource allocations, time entries, hours worked, and progress on billable hours targets. There are resource management reports that show chargeable and non-chargeable hours, too.

Yes. If you use Trello for managing projects, workflows, and resources, you can log time you’ve entered against tasks in Trello directly in projects. The time entry details show that it came from Trello, and you can click through to the Trello card from within projects.

See how Xero and Trello work together

Yes. If you use Trello for managing projects, workflows, and resources, you can log time you’ve entered against tasks in Trello directly in projects. The time entry details show that it came from Trello, and you can click through to the Trello card from within projects.

See how Xero and Trello work together

Xero’s project accounting and expense-tracking reports summarise your progress on your projects and their profits so you have better information for your project decisions. You’ll find project reports under ‘All projects’ in the Projects menu.

See how to get a project summary report

Xero’s project accounting and expense-tracking reports summarise your progress on your projects and their profits so you have better information for your project decisions. You’ll find project reports under ‘All projects’ in the Projects menu.

See how to get a project summary report

Accounting software for your small business

Run your business accounting online with Xero. It's easy-to-use accounting software, designed for your small business.

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    Everything in one place
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    Connect to your bank
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    Collaborate in real time
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    Customise to suit your needs
Explore accounting software
A chart of income and expenses displays in Xero’s online accounting software on a tablet.

Plans to suit your business

All pricing plans cover the accounting essentials, with room to grow.

Starter

Usually $29

Now $2.90

USD per month

Save $78.30 over 3 months

Standard

Usually $46

Now $4.60

USD per month

Save $124.20 over 3 months

Premium

Usually $69

Now $6.90

USD per month

Save $186.30 over 3 months

Start using Xero for free

Access Xero features for 30 days, then decide which plan best suits your business.

See how to track project costs in one place

So much better than spreadsheets.