Track time and costs with job tracking and project accounting in Xero

Use Xero’s job tracking tools for project planning, budgeting, quoting and invoicing. Record time and track costs with project accounting software.

A list of the current jobs that are being tracked displays in Xero’s project accounting software.

Record time and track costs

Track costs & manage the project budget. Record time using the timer, or location-based job tracker on mobile.

Easily set up project tracking

Quickly create a project and set up job tracking with project accounting automatically integrated with Xero.

Invoice project costs in Xero

Details from your job tracking are added to Xero invoices which can include a pay now button for easy payment.

View financials on a dashboard

View project accounting metrics and monitor progress on a specific project against the project budget.

See how to track project costs in one place

So much better than spreadsheets.

More about project tracking in Xero

You only pay for employees who use Xero Projects within the month. You don’t pay for an employee if all they did that month was view job information or run project-related reports.

See how projects pricing works

Snap receipts and submit expenses or mileage claims anytime, anywhere with Xero Expenses and assign them to a project to recover the costs.

See how to create an expense claim and assign to a project

Get resource management reports that show chargeable and non-chargeable hours for any period. See which staffing resources are allocated and whether employees have completed their time entries, how many hours they’ve worked on a project, and whether they're meeting their chargeable hours targets.

See how to run the staff time overview report

If you use Trello to allocate resources to tasks and manage workflows, you can log time that’s entered against tasks in Trello directly to Xero Projects. The time entry details show that it came from Trello and let you click through to the Trello card.

See how Xero and Trello work together

Run project tracking and project accounting reports in Xero for a summary of all your projects, including project progress, which jobs are profitable or over budget. Use past projects to help estimate new ones.

See how to get a project summary report

Xero Projects or WorkflowMax? Compare Xero’s two online project management apps and see which one best fits your needs.

Learn more about Xero Projects and Workflow Max

Record time and track costs

Use Xero’s job tracker to track time, with a start-stop timer and location-based tracking on mobile.

  • Included
    Record the hours spent on a project at the time rather than later for real-time job information
  • Included
    Seamlessly link costs to specific projects or jobs
  • Included
    See exactly where every dollar was spent to help with job management
Learn more about tracking time

Easily set up project tracking

Say goodbye to complicated integrations with project accounting software. Set up multiple projects for tracking time and costs.

  • Included
    Xero Projects is fully integrated within Xero accounting software
  • Included
    Just create a project to get started
  • Included
    Then add job information and allocate resources, tasks and expenses

Invoice project costs in Xero

Create fixed price or time-and-materials invoices based on your project tracking, and choose how much job information and detail to display.

  • Included
    Turn quotes into branded invoices for project accounting
  • Included
    Send invoices for deposits and lump sums including project progress payments
  • Included
    Add a pay now button to online invoices and get paid up to twice as fast
Learn more about tracking job costs

View financials on a dashboard

Monitor and manage project financials to maximise profit on current and future jobs using a range of project reports.

  • Included
    View project financials on the profitability dashboard
  • Included
    See a summary of multiple projects in the Project Summary report
  • Included
    See a breakdown of costs including and what’s yet to be invoiced in the project accounting software
Two hands hold a tablet that displays the project profitability dashboard in Xero’s project accounting software.

Track projects within Xero

Access all Xero features for 30 days, then decide which plan best suits your business.

An ipad shows the Xero app and project accounting.

Manage larger projects and sync with Xero

Improve profitability and gain insights with WorkflowMax. Try it free for 14 days.

WorkflowMax logo and customer image. WorkflowMax is used for project tracking.

I was surprised by how easy it was

Xero gives Verdure Surf confidence to do the books

A person shaping and carving a wooden surfboard.