Effortless purchase orders

Create and send purchase orders online. Then keep track of orders and deliveries so ordering is right every time.

The details of an order are entered into the purchase order screen in Xero on a laptop.

Customise purchase orders

Tailor the layout and use your own order numbers.

Create online orders

Use templates, add items, then email orders as PDFs.

Convert orders into bills

Turn purchase orders into bills ready to be paid.

Customise purchase orders

Set up templates for your purchase orders and customise them for your business.

  • Tailor the layout, font, logo and details included
  • Choose the order numbers you want to use
A purchase order includes items selected from the business’s list of  products and services.

Create online orders

Prepare, send and track purchase orders all from within Xero.

  • Create purchase orders from a template or by copying a previous one
  • Select standard inventory items to add them to a purchase order
  • Email approved purchase orders as PDF files, or print and post
A customised purchase order template is created by adding the business name and logo.

Convert orders into bills

Turn purchase orders into bills for payment, or into invoices to recoup costs.

  • Convert orders into bills when you receive the items and bill from a supplier
  • Record if the supplier only delivers part of an order, and add notes
  • Convert a purchase order into an invoice if you're onselling or on-charging
The user chooses, from a list of options, to copy a purchase order to create a new invoice.

More about purchase orders

See which purchase orders have been sent, which have been filled and billed by the supplier, and which remain unfilled. Click into an order to add notes, see where and when to expect delivery, or to update expected delivery dates.

See how to add notes or arrival dates

Limit who can approve, email and delete purchase orders. You choose who has full and who has limited access.

See user role access to purchases in Xero

Start using Xero for free

Access all Xero features for 30 days, then decide which plan best suits your business.

  • Safe and secure
  • Cancel any time
  • 24/7 online support

Xero became a really critical tool for us as we took on more staff.

Kate uses Xero to run her business

Kate from Lune uses Xero to run her business