Free rent receipt template
This rent receipt template is the perfect way to give your tenants proof they’ve paid rent. Just download this rent receipt PDF and change the details as needed. Use it to prevent disputes about missed or partial payments.
All critical details included
This rent receipt form is filled in with the most important information, so you don't forget a thing.
Prefect for printing or emailing
Easily give a paper copy of this printable rent receipt to your tenant, or email a PDF.
Completely customisable
Once you download the rent receipt template, update it with your unique details, rent amounts, and contact inf
Download the free receipt template
Fill in the form to get a blank receipt template as an editable PDF. We’ll also link you to an example on how to use it.
Why use this free receipt template
Built by accounting nerds
Xero knows receipts. And we made this free receipt template for you.
- Formatting requirements checked with local experts.
- You can fill it out and email paperlessly, or print it if you prefer.
- Save it and reuse it, again and again.
- We’ll link you to tips to help fill it out.
- Can be used for a multitude of transaction types.
Why use a rent receipt template?
A rental receipt is proof you’ve received rent from your tenant. It’s ideal for tracking cash payments (which don't have a digital trail), partial payments, and all other rent payments. Download the PDF once, and use it a thousand times.
- Create professional-looking rent receipts quickly and easily
- Simplify your receipt process
- Give proof of rental payments to tenants
- Use the same template again and again
What should a rent receipt include?
A rent receipt should include all details of the rent payment, including the tenant name, payment amount, address, and date. This free rent receipt template comes prepopulated with the critical fields so you don't forget anything.
- Create professional-looking rent receipts quickly and easily
- Simplify your receipt process
- Give proof of rental payments to tenants
- Use the same template again and again
Date of payment
Note when you received the rental payment and any late fees. Also note the dates of the rental period.
Amount of payment
Track the amount of rent paid as well as any utilities, fees, or extra costs, and list all items separately.
Name of tenant
Always include the tenant's name on your rent receipt to ensure the right person gets credit for the payment.
Address of rental property
Write the address of the property so there’s no confusion, especially if you own multiple properties.
Signature of landlord or property manager
Sign the receipt to help prevent forgeries and disputes.
How to use our free rent receipt template
This template is designed to make your life easier and more organised. Here's how to use it.
Download the rent receipt PDF.
Edit the PDF to include your details.
Print or email, and save for your records.
FAQs on rent receipts
Rental receipts are proof of payment for the tenant and the landlord for residential and commercial rental agreements. Receipts are also useful for keeping records. They give the landlord proof of rent received, and they give business tenants proof they’ve paid the rent.
Rental receipts are proof of payment for the tenant and the landlord for residential and commercial rental agreements. Receipts are also useful for keeping records. They give the landlord proof of rent received, and they give business tenants proof they’ve paid the rent.
Once you download the blank rent receipt, open the PDF and fill out the information. Put the amount paid and the method used in the appropriate boxes. Then add a sales tax rate if applicable, and let the template do the maths for you. Complete the description box with the payment date, the rental period dates, and any other relevant details. Then sign your name and have your tenant sign, if you like.
Once you download the blank rent receipt, open the PDF and fill out the information. Put the amount paid and the method used in the appropriate boxes. Then add a sales tax rate if applicable, and let the template do the maths for you. Complete the description box with the payment date, the rental period dates, and any other relevant details. Then sign your name and have your tenant sign, if you like.
Rent receipts help tenants keep accurate financial records, reducing the risk of disputes over rent payments. If used for business tenants, receipts can help support tax deduction claims for rent payments.
Rent receipts help tenants keep accurate financial records, reducing the risk of disputes over rent payments. If used for business tenants, receipts can help support tax deduction claims for rent payments.
If you’re a landlord, receipts help you log payments accurately. They make your rental business look professional, and can help you comply with recordkeeping requirements.
If you’re a landlord, receipts help you log payments accurately. They make your rental business look professional, and can help you comply with recordkeeping requirements.
Digital receipts can be easier to organise than paper ones, and saving them doesn't take up any space. But paper receipts are ideal for landlords who keep physical files for their tenants. It comes down to personal preference. And with a rent receipt PDF, you can meet your tenants' preferences for paper or digital receipts.
Digital receipts can be easier to organise than paper ones, and saving them doesn't take up any space. But paper receipts are ideal for landlords who keep physical files for their tenants. It comes down to personal preference. And with a rent receipt PDF, you can meet your tenants' preferences for paper or digital receipts.
You should give your tenant a receipt every time they pay the rent. Usually, that means giving them a receipt once a month.
You should give your tenant a receipt every time they pay the rent. Usually, that means giving them a receipt once a month.
Looking for more information on using the receipt template?
Check out our receipt exampleLooking for more information on using the receipt template?
Check out our receipt example
Accounting software for landlords
Being a landlord has lots of advantages, but only if you stay on top of the numbers. Accounting software lets you easily manage your financials in one place. Keep track of expenses, automate rent collection and receipts, and easily manage tenants' records.
- Easily track rent payments, outgoing bills, and other transactions, in real time
- Conveniently keep details for bank accounts, business credit cards, and more – all in one place
- Manage the financials for multiple properties in one place
- Connect Xero to property management apps
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Disclaimer
Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.
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