Easy-to-use purchase order software

Create and send purchase orders online with purchase order software. Keep track of orders and deliveries at every step.

Dashboard shows Xero’s digital purchase order system.

Customise purchase orders

Tailor the layout and use your own order numbers.

Create online orders

Use templates, add items, then email orders as PDFs.

Convert orders into bills

Turn purchase orders into bills ready to be paid.

Customise purchase orders

Set up and customise templates through the purchase order system.

  • Included
    Tailor the layout, font, logo and details included
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    Choose the order numbers you want to use
Digital purchase order shows custom template.

Create online orders

Prepare, send and track purchase orders with purchase order software.

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    Create purchase orders from a template or by copying a previous one
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    Select standard inventory items to add them to a purchase order
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    Email approved purchase orders as PDF files, or print and post
Purchase order software showing description, quantity and cost.

Convert orders into bills

Turn purchase orders into bills for payment, or into invoices to recoup costs.

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    Convert orders into bills when you receive the items and bill from a supplier
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    Record if the supplier only delivers part of an order, and add notes
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    Convert a purchase order into an invoice if you're onselling or on-charging
Purchase order software demonstrates how orders can be converted into bills or invoices.

More about purchase orders

See which orders have been sent, which have been filled and billed by the supplier, and which are unfilled. Use the purchase order system to add notes to a purchase order, see where and when to expect delivery, or to update expected delivery dates.

See how to add notes or arrival dates

Limit who can approve, email and delete purchase orders through the purchase order system. You choose who has full and who has limited access.

See user role access to purchases in Xero

Start using Xero for free

Access all Xero features for 30 days, then decide which plan best suits your business.

  • Included
    Safe and secure
  • Included
    Cancel any time
  • Included
    24/7 online support

Xero was the piece in the puzzle that solved going paperless

Dan uses Xero to stay on top of the books at Old Hall Inn

Dan working in his wine cellar. Xero accounting software helped his business go paperless.