Nail your costs with Xero time tracking software
Record exactly how long you spend on each job with Xero’s time tracking app and desktop software. Keep an eye on your projects’ budgets and expected profits so you can take action if needed. Then when each job is done, effortlessly create an online invoice with super-accurate numbers.
Precision for your projects
Xero’s project time tracking software gives the convenience you need, and the confidence you’re charging your clients the right amount.
Log your time spent, from anywhere
Create an accurate record of the time you spend on a job – wherever you are that day – with Xero’s time tracking app.
Create invoices in less time
Xero’s streamlined system feeds the right numbers into your invoices so you can send them off faster.
Understand your projects better
The reports in Xero time tracking software give you concise, clear insights into the time you’ve spent on each project.
Track time without the guesswork
When every forgotten half-hour affects your profits, Xero’s online time tracker lets you and your team record each minute. The software stores the info safely in the cloud – ready for you to check your project costs, budgets, and profitability whenever you want.
- Record job hours your way: automatically with the start-stop timer in the time tracking app, or manually
- Review your total hours for each job and project any time, anywhere
- Get accurate time-tracking numbers combined with mobile convenience
Streamlined invoicing in one place
Stop worrying about vague time recording and inaccurate invoices – Xero’s streamlined system automatically populates your online invoices with the right figures. Choose whether to charge a fixed or hourly price, see all your billable hours calculated, then confidently send your invoices.
- Cater to different clients and types of projects with flexible billing options
- Avoid manual errors and save time with automatic calculations
- Create and send online invoices in a single system so everything is safely recorded for the end of the financial year
Manage your projects the smart way
Lots of projects coming in? Employees busy with different jobs? Keep up-to-date information at your fingertips so you always know what your priority is. Open your laptop to analyse the time your employees have tracked, or jump into the Xero Projects app to spot any cost overruns.
- Check how long each employee spends on tasks to make sure you’re sticking to project timelines
- Closely manage your budgets by knowing precisely what you’re spending, and where
- Review the profitability of your projects so you know what to charge for future work
Xero Projects: part of a wider system
The time tracking tools are part of Xero Projects – a product within Xero’s accounting software. Everything is connected: hours you log for projects are recorded across your Xero organisation, ready to populate invoices for you to analyse. If you use Xero Payroll, add time from employee timesheets.
Here’s more about Xero Projects
What used to take me days, and cause lots of stress and annoyance, now only takes a few minutes.
Monique Malcolm, Take Tiny Action
FAQs on Xero time tracking software
Time-tracking software replaces fiddly and lengthy manual processes with a more reliable, streamlined way to record the time you spend on jobs. Xero keeps all your business info in one place, making it easier to review your total time and costs for each project. Xero software also makes your invoicing a breeze by automating much of the work.
See our guide on the benefits of time-tracking softwareTime-tracking software replaces fiddly and lengthy manual processes with a more reliable, streamlined way to record the time you spend on jobs. Xero keeps all your business info in one place, making it easier to review your total time and costs for each project. Xero software also makes your invoicing a breeze by automating much of the work.
See our guide on the benefits of time-tracking softwareTrack your business’s costs and time with Xero Projects, a feature of Xero accounting software. Record all your costs (labour, materials, and overheads) and assign them to specific projects so you can manage your budgets and check how much profit you’ll make. You can also look at data from your previous projects to help you work out what to charge your clients.
Find out more about tracking your project time with XeroTrack your business’s costs and time with Xero Projects, a feature of Xero accounting software. Record all your costs (labour, materials, and overheads) and assign them to specific projects so you can manage your budgets and check how much profit you’ll make. You can also look at data from your previous projects to help you work out what to charge your clients.
Find out more about tracking your project time with XeroFirst, subscribe to Xero Projects from within your Xero organisation. then download and use the Xero Projects mobile app on your iOS or Android device for project time tracking online. Record your time on a task by either adding a time entry, recording time with the built-in timer, or copying an existing time entry.
First, subscribe to Xero Projects from within your Xero organisation. then download and use the Xero Projects mobile app on your iOS or Android device for project time tracking online. Record your time on a task by either adding a time entry, recording time with the built-in timer, or copying an existing time entry.
Yes! Once you’ve enabled auto time-tracking, the Xero Projects app can suggest time entries for you when you enter a 100 m radius of the location you’ve chosen. Doing this is a great way to accurately log your time with less effort.
Yes! Once you’ve enabled auto time-tracking, the Xero Projects app can suggest time entries for you when you enter a 100 m radius of the location you’ve chosen. Doing this is a great way to accurately log your time with less effort.
Run a Project detailed time report to find out the hours you and your team spend on a project – and how many of these hours are billable. The report also shows you how much time employees have entered for a particular period, project, or client.
Run a Project detailed time report to find out the hours you and your team spend on a project – and how many of these hours are billable. The report also shows you how much time employees have entered for a particular period, project, or client.
These reports summarise what’s happening with all your projects over your chosen date range. For example, you can quickly see whether your staff have completed their time entries and whether they’re meeting their targets for billable hours. Project staff reports also show you financial information – like total invoiced amounts, time and expense costs, and project estimates.
These reports summarise what’s happening with all your projects over your chosen date range. For example, you can quickly see whether your staff have completed their time entries and whether they’re meeting their targets for billable hours. Project staff reports also show you financial information – like total invoiced amounts, time and expense costs, and project estimates.
Time tracking apps for small business
Think of a way to record your time – and there’s probably an app to help. Build on what your Xero organisation can do by choosing apps to track your hours and simplify your timesheets.
- Third-party apps integrate beautifully with Xero so data flows smoothly between them
- Apps are Xero certified, with with user reviews and ratings, so use them with confidence
- Over 50 time-tracking apps to choose from, including favourites like Deputy, LiveCosts, and ServiceM8
Accounting software for your Philippines small business
Run your business accounting online with Xero. Easy-to-use accounting software, designed for your small business.
- Everything in one place
- Connect to your bank
- Collaborate in real time
- Customise to suit your needs
How Xero helps businesses in your industry
Xero software gives you the tools to save time and control costs – whether you’re logging hours, overseeing staff, or handling invoices.
Time tracking in manufacturing
Xero boosts your manufacturing business finances with its advanced tools and features.
Explore time tracking features for your manufacturing business
Time tracking in architecture
Simplify your financial admin with Xero’s software – and get more done for your clients.
Check out the software’s features for your architecture practice
Time tracking in professional services
Find industry-specific solutions and get detailed reports on your numbers with Xero software.
Start using Xero for free
Access Xero features for 30 days, then decide which plan best suits your business.
Plans to suit your business
All pricing plans cover the accounting essentials, with room to grow.
Starter
Usually $29
Now $2.90
USD per month
Save $78.30 over 3 months
Standard
Usually $46
Now $4.60
USD per month
Save $124.20 over 3 months
Premium
Usually $69
Now $6.90
USD per month
Save $186.30 over 3 months
Technical help for Xero users
Want to do more with your Xero software? Here’s information on tools and features to supercharge the way you manage your projects.
Project detailed time reports
How does your team spend its time? Learn how to get crucial insights from these detailed reports.
Auto time-tracking by location
Find out how to automatically track your time when you’re a certain distance from your worksite.
Project management
Get technical help on setting up your projects in Xero, including assigning staff and permission levels.
